Development Coordinator, PMG — Hybrid + Tuition Assistance

Conditions. Workplace Diversity, LLC.; Cambridge (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

Harvard Kennedy School is seeking a Development Coordinator, Principal and Major Gifts (PMG) to support two Principal Major Gift fundraisers and help plan prospect strategies, cultivation, stewardship, and solicitation.

In a fast-paced environment, you will manage day-to-day administrative tasks, maintain prospect activity, calendars, travel itineraries, and draft briefs and reports while collaborating with Alumni Relations and Resource Development staff, faculty, and donors.

Qualifications

• 2 or more years of administrative and customer service support experience.
• Prior experience with complex calendar, expense, and travel itinerary management.
• A complete application must include a cover letter.

Responsibilities

• Provides general office support including but not limited to responding to phone and email inquiries, maintaining calendars, filing, and managing updates in the development database.
• Pulling, reviewing with fundraiser, and updating fundraiser’s detailed prospect list (marked with stage codes, quarter of solicitation, proposal designation, ask amounts, next steps) and their monthly activity reports showing progress to fundraiser’s conversion, visit and solicitation targets, weekly.
• Calendaring for donor and faculty meetings.
• Coordinates travel arrangements including international travel for supervisors and others as required. Drafts accurately detailed itineraries.
• Updating weekly next steps on prospects in each fundraiser’s portfolio.
• Taking information from each donor visit, drafting contract reports (required for getting credit for a visit), entering into database.
• Creating shell briefings for HKS leadership and faculty visits with that fundraiser’s prospects.
• Creating and revising curated prospects lists with staging and next steps for fundraisers work with Centers and on Dean’s priorities.
• Liaising within ARRD and across the School with non-frontline teams on donor-related items, such as issues related to stewardship and event preparation.
• Prepping materials for fundraiser’s standing meetings with Centers.
• Provides first look research and vetting for new prospects to determine whether they have capacity and are philanthropic.
• Researches prospects and program information; performs routine data pulls, reporting, and data analysis as needed using Advance, QlikView, MS Word, and/or Excel.
• As a member of the Alumni Relations and Development Office team, takes on critical project work as needed.
• The above covers the most significant responsibilities of this position. It does not, however, exclude other duties including coverage for the PMG group as needed, the inclusion of which would be in conformity with the level of the position.

Skills

Administrative support

Calendar management

Customer service

Communication skills

Discretion

Team collaboration

Time management

Education

Bachelor's degree preferred

Tools

MS Word

Excel

Advance

QlikView

Job description

Harvard Kennedy School is seeking a Development Coordinator, Principal and Major Gifts (PMG) to support two Principal Major Gift fundraisers and help plan prospect strategies, cultivation, stewardship, and solicitation.

In a fast-paced environment, you will manage day-to-day administrative tasks, maintain prospect activity, calendars, travel itineraries, and draft briefs and reports while collaborating with Alumni Relations and Resource Development staff, faculty, and donors.