Development Coordinator - MUSC Foundation

C003 University Medical Associates (UMA) Only Employees and Financials; Town of Charleston (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

The MUSC Foundation seeks a Development Coordinator to support Development Officers and leadership in fundraising initiatives, donor relations, and reporting. You will help manage proposals, coordinate events, and conduct donor research, while providing administrative support and ensuring accurate tracking across systems.

You will collaborate with physicians, administrators, and staff to advance campaigns, process travel and vendor payments, and maintain donor data in Raiser's Edge, contributing

Qualifications

• Bachelor’s degree (or equivalent) and 1–3 years of related experience, or a high school diploma (or equivalent) and 5 years of related professional experience.
• Excellent writing, editing, and verbal communication skills; able to tailor messages to varied audiences.
• Strong attention to detail with a commitment to accuracy.

Responsibilities

• Provide day-to-day support to Gift Officers, including managing calendars, prioritizing meetings, and coordinating follow-up communications.
• Partner with Gift Officers, physicians, department administrators, and Foundation staff to coordinate fundraising initiatives and donor activities.
• Coordinate travel arrangements, prepare itineraries, and process travel expenses and vendor payments.
• Utilize Raiser's Edge, project management tools, and other Foundation systems to support fundraising operations and workflow management.
• Support meeting logistics by preparing agendas, materials, and reserving rooms and A/V equipment.
• Draft and edit correspondence, reports, and briefing materials; return calls and respond to emails on behalf of assigned staff.
• Assist with planning small events, tours, and donor lunches as needed.
• Support general office operations, including filing, supply management, and workspace organization.

Skills

Communication skills

Attention to detail

Collaboration

Writing

Editing

Verbal communication

Education

Bachelor’s degree

Tools

Raiser’s Edge

MS Word

MS Excel

MS PowerPoint

Job description

Job Description Summary The Development Coordinator is an integral member of the MUSC Foundation team, providing support to Development Officers and development leadership as needed. The coordinator is responsible for a full range of development activities that support fundraising efforts, including assisting with initiating and maintaining key donor and prospect relationships, managing proposals, coordinating fundraising events, and conducting donor and prospect research. The role requires strong communication skills, attention to detail, and the ability to collaborate effectively across teams. Additionally, the coordinator provides administrative support to team members and utilizes relevant tools and systems to ensure accurate tracking and reporting.

Entity University Medical Associates (UMA) Only Employees and Financials Worker Type Employee Worker Sub-Type Regular Cost Center CC002075 UMA OTHR PAY MUSC Foundation CC Pay Rate Type Salary Pay Grade Health-26 Scheduled Weekly Hours 40 Work Shift

Administrative & Operational Support 30%

Provide day-to-day support to Gift Officers, including managing calendars, prioritizing meetings, and coordinating follow-up communications. Partner with Gift Officers, physicians, department administrators, and Foundation staff to coordinate fundraising initiatives and donor activities. Coordinate travel arrangements, prepare itineraries, and process travel expenses and vendor payments. Utilize Raiser's Edge, project management tools, and other Foundation systems to support fundraising operations and workflow management. Support meeting logistics by preparing agendas, materials, and reserving rooms and A/V equipment. Draft and edit correspondence, reports, and briefing materials; return calls and respond to emails on behalf of assigned staff. Assist with planning small events, tours, and donor lunches as needed. Support general office operations, including filing, supply management, and workspace organization.

Donor Database & Prospect Tracking 25%

Record, track, and maintain donor and prospect activity in Raiser’s Edge or similar CRM system. Coordinate with Development Legal to track gift agreements and committed gifts through completion. Generate and distribute reports and mailing lists and related materials. Complete gift and pledge booking forms and provide backup for acknowledgments. Conduct basic prospect research in coordination with the Prospect Research team. Prepare gift transmittals and work with the Gift Processing team to ensure timely and accurate processing of gifts. Assist with the preparation of donor proposals, briefing materials, and fundraising reports for Gift Officers.

Stewardship & Donor Relations 20%

Respond to donor and prospect inquiries and ensure timely follow-up. Coordinate logistics for donor visits, campus tours, and stewardship meetings. Coordinate and execute donor stewardship activities, including thank-you letters, endowment reports, and donor acknowledgment calls. Plan and support donor-related events such as cultivation gatherings, recognition ceremonies, and scholarship programs. Collaborate with Development and Alumni Affairs teams to support donor/student engagement programs (e.g., Scholars & Benefactors events). Ensure timely follow-up and uphold consistent stewardship standards across all touchpoints.

Fundraising Campaign & Event Support 15%

Supports the execution of seasonal, memorial, and annual fundraising campaigns. Support the creation and distribution of campaign materials across print, email, and digital platforms. Provide logistical support for events, including coordination with volunteers and internal teams. Occasionally assist with event staffing during evenings and weekends, as needed.

Other Duties As Assigned 10%

Collaborate with Development units and other internal stakeholders on projects or initiatives as needed.

Minimum Requirements:

Bachelor’s degree (or equivalent) and 1–3 years of related experience, or a high school diploma (or equivalent) and 5 years of related professional experience, or an equivalent combination of education and experience.

Preferred Requirements:

Bachelor’s degree or equivalent and 2-4 years of related work experience. Exceptional writing, editing, and verbal communication skills; able to tailor messages to varied audiences. Strong attention to detail with a commitment to accuracy. Highly organized and able to manage multiple priorities and meet deadlines in a fast-paced environment. Adaptable and effective working independently or within teams. Strong interpersonal skills with the ability to engage diverse audiences and represent the MUSC Foundation with professionalism and inclusivity. Builds trust-based relationships through respectful and transparent communication. Self-motivated, energetic, and results driven. Proficient in MS Word, Excel, and PowerPoint; development database experience preferred. Embraces institutional values and fosters a collaborative, high-performance workplace. If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees

Thank you for wanting to be part of the Medical University of South Carolina team.

Whether you want to teach the next generation of health care leaders, innovate new business models, discover the next breakthrough or provide patient care, there's a role for you that fuels your passion and takes advantage of your skills.

There are career opportunities available in academics, research, hospital medicine, physician practices and support services, from patient billing to IT. As an applicant, you can search jobs for all MUSC entities as well as search by category and location. MUSC attracts more than $250 million annually in research funding, making it the biggest magnet for biomedical, extramural research dollars of all institutions of higher learning in South Carolina.

The Clinical and Translational Science Award (CTSA) Program aims to advance clinical and translational science to increase the speed at which new treatments become available to patients.

MUSC Health, the clinical enterprise, operates a 750 bed medical center, which includes a nationally recognized Children’s Hospital, the Ashley River Tower (cardiovascular, digestive disease, and surgical oncology), Hollings Cancer Center (one of fewer than 70 elite National Cancer Institute designated centers), a Level I Trauma Center and the Institute of Psychiatry. In addition, there are more than 100 outreach clinics, hospital/health system affiliations, and telehealth sites.

U.S. News & World Report placed us among the top one percent of all American hospitals, with 11 specialties in the top 50.

The MUSC Medical Center is also one of only three Magnet designated hospitals in South Carolina.