Development Coordinator (Advancement Professional I)

CSU; San Diego (CA); Hybrid; USD 54,000 - 78,000; Full time

Benefits offered by this job

Generous time off

CalPERS retirement plan

Health coverage

Job summary

San Diego State University is seeking a Development Coordinator to provide essential administrative support, project management, and event coordination for our development teams. If you’re detail-oriented and eager to make an impact in higher education, we’d love to hear from you!

The role includes data management using Ellucian, mail merge communications, and collaboration across departments to support fundraising activities.

Qualifications

• Four+ years of progressively responsible administrative support, marketing or communications experience preferred.
• Experience with Ellucian or similar database and basic prospect research.
• Experience coordinating meetings and special events.

Responsibilities

• Provide administrative support to development teams.
• Coordinate meetings, agendas, and materials.
• Perform basic prospect research and data analysis.
• Generate emails, letters, invoices using mail merge.
• Collaborate with internal teams on development efforts.
• Coordinate event logistics and vendor relationships.

Skills

Administrative support

Meeting coordination

Data management

Communication materials

Collaboration

Event logistics

Education

Bachelor's degree or equivalent

Tools

Ellucian

Mail merge

Job description

Position Summary

The University Relations and Development Division at San Diego State University is seeking a Development Coordinator to provide essential administrative support, project management, and event coordination for our development teams. If you’re detail-oriented and eager to make an impact in higher education, we’d love to hear from you!

Key Responsibilities

• Administrative Support: Assist development teams with daily tasks and long-term objectives.
• Meeting Coordination and Support: Schedule and arrange meetings, create agendas, provide key meeting materials.
• Data Management: Conduct basic prospect research and support data analysis using Ellucian or similar databases.
• Communication Materials: Generate emails, letters, cards, and invoices using mail merge functions.
• Collaboration: Work closely with internal teams to support development efforts.
• Event Logistics: Handle scheduling, vendor coordination, and event preparation.

Why Join Us?

• Make an Impact: Contribute directly to SDSU's mission of providing world-class education and fostering community growth.
• Collaborative Environment: Work with a passionate and supportive team.
• Career Development: Expand your skills in non-profit fundraising support, project management, and more.

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU - watch our video and imagine your future here: Working at the CSU.

Position Information

• This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position.
• Position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. (Flexibility to travel, attend events, and work outside regular hours, including weekends, both on and off campus.)
• This position is eligible for telecommuting up to 3 days per week, following a training period during which on-site presence is required.

Department Summary

University Relations and Development (URAD) shares the university’s vision and mission underscored in the 2020 five-year strategic plan. The plan identifies five strategic priorities including: Becoming a Premier Public Research University: A New Kind of Hispanic Serving Institution (HSI); Resilience. Designed to Thrive; We Are SDSU; Equity and Inclusion in Everything We Do; and Students at Our Core.

Units of URAD work together to create enduring relationships with alumni, parents, donors, students and the community to generate private support for SDSU students, faculty and a diverse number of programs. URAD handles a range of services encompassing stewardship, events, gift administration, communications and more. The departments of Development, SDSU Alumni, Planned and Annual Giving, Special Events and Donor Relations, Marketing and Communications, Financial Management, Data Management, Prospect Research and Management and Operations are making a tangible difference in the lives of more than 40,000 students.

For more information regarding the University Relations and Development department, click here.

Education and Experience

Equivalent to a bachelor’s degree in a related field. Relevant education and/or experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.

Key Qualifications

• Experience with Ellucian (or similar financial and biographical database).
• Experience in performing basic prospect research and data analysis.
• Experience in coordinating meetings and special events.
• Experience with marketing and communications.
• Experience in generating emails, letters, cards, invoices, etc., using mail merge functions.
• Minimum of four years of progressively responsible administrative support, marketing/or communications experience is preferred.
• Experience working in higher education, the public sector, or a fundraising/development environment is preferred.
• Experience in processing reimbursements for travel, mileage, reimbursements, payables, and procurement is preferred.

Licenses/Certifications Required

Valid California Driver’s License or the ability to obtain one within 30 days of hire.

Compensation and Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation:
Salary is based on your experience, education, and qualifications, within the department’s budget and equity guidelines.

• Initial step placement is not expected to exceed $4,799/month.
• Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.
• CSU Classification Salary Range: $4,799–$6,992 per month (Step 1 – Step 20).
• Future increases, including step advancements, are subject to contract negotiations.

Full Benefits Package Includes:

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage