Development Coordinator

Young Mens Christian Association of South Palm Bea; Boca Raton (FL); Presencial; USD 42.000 - 60.000; Jornada completa

Descripción de la vacante

The YMCA of South Palm Beach County is seeking a Development Coordinator to manage donor data systems and support fundraising events. The role focuses on accuracy in data entry, timely reporting, and stewardship communications.

Responsibilities include maintaining Raiser's Edge databases, generating invoices and pledges, and preparing KPI reports for leadership. Evening and weekend events may be required.

Formación

• Bachelor's degree in Business Administration or equivalent.
• Experience with donor databases, gift acknowledgements, and special event support.
• Excellent customer service skills and extraordinary attention to detail.
• Outstanding time management with the ability to prioritize, organize, and complete work independently.
• Strong written and oral communications and critical thinking skills.
• Experience in coordinating and implementing small and large functions and events.
• Must be a team player with an eye for detail, flexibility, good judgment, the ability to learn quickly and handle multiple, concurrent tasks and assignments.
• Proficiency in MS Word, Outlook, Excel, PowerPoint and Publisher.
• Ability and willingness to work evening and weekend events when required.

Responsabilidades

• Manage all administrative aspects of donor management and data systems.
• Input data including pledges, payments, invoicing, and acknowledgements in Raiser's Edge and coordinate with Accounting.
• Complete month-end reporting within three business days of month end.
• Create and distribute pledge invoices daily, weekly, and monthly.
• Maintain constituent records and attach pertinent records to accounts and pledges.
• Develop and implement a comprehensive stewardship plan, including gift acknowledgements.
• Provide high-level fundraising reports for leadership and assist with event invitations.
• Support updating monthly KPIs and metric reports.

Conocimientos

Donor databases

Data management

Event coordination

Microsoft Office

Communication

Educación

Bachelor's degree in Business Administration

Herramientas

Raiser's Edge

OneCause

Daxko

Descripción del empleo

Description

Position Summary

The Development Coordinator, under the guidance of the Director of Annual Giving and Special Events and the Vice President of Financial Development as needed, manages all administrative aspects of Donor Management and Data Systems for the Financial Development department. Additionally, the coordinator supports various fundraising initiatives, outreach efforts, stewardship, special events, and development activities across the association.

Essential Functions

1. Responsible for management and oversight of all financial development databases including but not limited to Blackbaud Raiser's Edge, OneCause and Daxko.

2. Functions as the lead administrator for the Association, inputting all data including pledges, payments, invoicing, and acknowledgements in Raiser's Edge, as well as coordinating with Accounting the accurate entering of gifts into donor records.

3. Responsible for the timely completion of month end reporting to be completed within three business days of month end.

4. Responsible for the timely creation and distribution of all pledge invoices on a daily, weekly, and monthly basis as appropriate and necessary.

5. Responsible for managing constituent records by managing duplications, updating contact information as needed, and attaching pertinent records to their account and pledges.

6. Responsible for creating and implementing a comprehensive stewardship plan and process, including, but not limited to: writing and updating gift acknowledgements and thank you letters on a monthly basis and as necessary, managing and updating mailing lists on a monthly basis, and supporting other stewardship goals.

7. Provides High Level Fundraising reports to leadership on various annual giving campaigns, special events, or any other fundraising reports needed for the association.

8. Assists with sending out event invitations by way of mail and email when necessary.

9. Responsible for providing information to assist in updating monthly Key Performance Indicators and metric reports.

Requirements

Desired Qualifications

• Bachelor's degree in Business Administration or equivalent.
• Experience with donor databases, gift acknowledgements, and special event support.
• Excellent customer service skills and extraordinary attention to detail.
• Outstanding time management with the ability to prioritize, organize, and complete work independently.
• Strong written and oral communications and critical thinking skills.
• Experience in coordinating and implementing small and large functions and events.
• Must be a team player with an eye for detail, flexibility, good judgment, the ability to learn quickly and handle multiple, concurrent tasks and assignments.
• Proficiency in MS Word, Outlook, Excel, PowerPoint and Publisher.
• Ability and willingness to work evening and weekend events when required.

YMCA COMPETENCIES (LEADER):

• Mission Advancement: Accepts and demonstrates the Y's values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and builds effective, supportive working relationships with them. Supports fund-raising.
• Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.
• Operational Effectiveness: Makes sound judgments, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience. Establishes goals, clarifies tasks, plans work and actively participates in meetings. Follows budgeting policies and procedures, and reports all financial irregularities immediately. Strives to meet or exceed goals and deliver a high-value experience for members.
• Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.