Development Coordinator

Mexic-Arte Museum; Austin (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Partial health insurance assistance

Parking

Job summary

Mexic-Arte Museum in Austin, TX is seeking a Development Coordinator for a full-time on-site role. Office hours are 9-6 Monday through Thursday and 9-5 on Fridays. Some evenings and weekends may be required for special events and receptions.

The Development Coordinator will manage grant proposals, plan events, oversee the Bloomerang donor database, process sponsorships, cultivate donor relations, lead membership activities, and provide administrative support to the Executive Director and Board.

Qualifications

• Bachelor’s degree and/or Master’s degree in Literature, English, Museum Studies, Public Administration, or related field.
• Excellent written and verbal communication skills.
• Punctual, professional, and flexible in assisting beyond listed tasks.
• Strong organizational skills to plan, implement fundraising events and programs.
• Self-starter, problem solver, and detail-oriented.
• Proficient in CRMs and fundraising technology.
• Proficient in Microsoft Word, Excel, PowerPoint.

Responsibilities

• Grant Writing: Develop proposals for corporate, foundation, and public grants; manage contracts and due dates.
• Special Events: Plan events by managing ticketing, RSVPs, sponsorship packets, and volunteers.
• CRM/Data Management: Own Bloomerang donor database and mailing lists; record gifts and interactions.
• Sponsorships: Process monetary, product, and in-kind donations for events and receptions.
• Gifts and Donations: Cultivate donor relationships and support major gifts stewardship.
• Membership: Lead recruitment, retention, renewals; assist with gift shop membership procedures.
• Administrative Support: Assist the Executive Director with scheduling and board meetings; take minutes using an AI notetaker.
• Mentorship: Interview, hire, and mentor three interns per year in grant-funded programs.

Skills

Grant Writing

Event Planning

CRM Management

Donor Relations

Fundraising

Volunteer Management

Administrative Support

Education

Bachelor’s or Master’s in Museum Studies/Related Field

Tools

Bloomerang CRM

Microsoft Word

Microsoft Excel

PowerPoint

Eventbrite

Monday.com

Job description

419 Congress, Austin, TX 78701

The Mexic‑Arte Museum is dedicated to enriching the community through education programs, exhibitions, and the collection, preservation, and interpretation of Mexican, Latino, and Latin American art and culture for visitors of all ages.

Position Description

Full-time salaried position on-site with Mexic-Arte Museum. Office hours are 9-6 Monday through Thursday and 9-5 on Fridays. Should be available some evenings and weekends for special events and receptions. The Development Coordinator plays a vital role in all aspects of fundraising, special events, grant writing, and development programs.

Development Coordinator responsibilities include:

• Grant Writing: Develop grant proposals for corporate, foundation, and public grants, management of various grant contracts, and maintenance of digital and paper grant files, as well as maintaining a calendar of due dates, to be updated weekly.
• Special Events: Assist the Special Events & Marketing coordinator in planning special events by managing ticketing, RSVPs, event sponsorship packets, and recruiting and training volunteers. Special events include, but are not limited to, opening receptions, private events, Cinco de Mayo Luncheon, Cinco de Mayo Fest, Viva la Vida Festival & Parade.
• CRM/Data Management: Own the Bloomerang donor database and mailing list. Record all gifts, interactions, and relationships. Oversee proper gift acknowledgement in print and digital materials such as newsletters, donor board, social media, and signage.
• Sponsorships: Process monetary, product, and in-kind donation requests and sponsorships for special events and receptions.
• Gifts and Donations: Cultivate new donor relationships and maintain existing ones. Support the Executive Director’s stewardship of major gifts.
• Membership: Lead recruitment, retention, cultivation, and renewals. Assist the gift shop manager with membership procedures.
• Administrative Support: Assist the Executive Director with scheduling meetings and coordinating calendars. Attend meetings with the Board of Directors and project Steering Committee and take minutes using an AI notetaker.
• Mentorship: Interview, hire, and mentor three interns per year in the grant-funded internship program. Delegate responsibilities and supervise successful project completion.

Requirements

• Bachelor’s Degree and/or Master's Deagree in Literature, English, Museum Studies, Public Administration, or related field
• Excellent written and verbal communication skills
• Punctual, professional, and flexible in assisting in tasks outside of those listed above based on need
• Strong organizational skills to plan, implement, and administer fundraising events and programs
• Self-starter, problem solver, good attention to detail
• Proficient in CRMs and fundraising technology
• Proficient in Microsoft Word, Excel, Powerpoint

Preferences

• Reliable transportation and valid driver license
• Two years of development/fundraising experience, grants writing, and/or event planning for a non-profit
• Spanish fluency and literacy
• Experience with Bloomerang CRM, Bloomerang Fundraising, Eventbrite, Monday.com (or other project management software)

Benefits:

• Partial health insurance assistance
• parking

• Museums, Historical Sites, and Zoos

Employment Type

Full-time

Must-have qualifications

• What is your level of proficiency in English?
• How many years of work experience do you have with Microsoft PowerPoint?
• How many years of work experience do you have with Microsoft Office?
• Are you willing to undergo a background check, in accordance with local law/regulations?
• Do you have a valid driver's license?
• Have you completed the following level of education: Bachelor's Degree?
• Are you comfortable working in an onsite setting?
• How many grant proposals have you written or assisted with? and what types: public?, foundations?, corporations?