Desk Operations Specialist - Multiple Departments Multiple Openings

Mayo Clinic; Rochester (MN); On-site; USD 29,687 - 41,631; Full time

Job summary

Mayo Clinic is seeking Desk Operations Specialists for on-site positions in Minnesota. Responsibilities include check-in, patient rooming, vitals collection, and coordinating follow-ups to ensure smooth clinic flow.

Applicants should have a high school diploma or GED, 2+ years of customer service, and strong communication skills. Roles require standing or walking up to 8 hours and scheduling flexibility.

Qualifications

• High school diploma/GED and minimum two years’ customer service experience in an environment requiring multi‑tasking, such as a call center, administrative/physician's office, appointment scheduler or retail/ service industry; OR Associate’s Degree.
• Excellent communication and interpersonal skills.
• Desire to work in team environment.
• Computer skills including Windows-based applications and intranet/internet use with the ability to keyboard and navigate through multiple applications.
• Problem solving and decision‑making skills.
• Ability to multi‑task and prioritize; adaptable to change.

Responsibilities

• Serving as a direct contact and resource to the patient.
• Preparing the patient for their appointment by performing check-in procedures and rooming for providers.
• Collecting patient vitals and completing pre-examination record information.
• Scheduling follow-up appointments.
• Managing the flow of patient material.
• Communicating scheduling delays or changes.
• Assist with wayfinding.
• Performing additional direct patient care duties as needed.

Skills

Customer service experience

Excellent communication

Interpersonal skills

Multi-tasking

Problem solving

Adaptability

Education

High school diploma/GED

Associate’s Degree

Tools

Windows-based applications

Intranet/internet use

Keyboarding

Job description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Responsibilities

Desk Operations Specialists (formerly known as Clinical Assistants) work with physicians and other health care professionals to anticipate and respond directly to patient needs and the requests of the health care team.

• Serving as a direct contact and resource to the patient
• Preparing the patient for their appointment by performing check-in procedures and rooming for providers
• Collecting patient vitals and completing pre-examination record information
• Scheduling follow-up appointments
• Managing the flow of patient material
• Communicating scheduling delays or changes
• Assist with wayfinding
• Performing additional direct patient care duties as needed

Position is 100% on‑site. Desk Operations has various Desk Operations Specialist positions available in multiple locations, schedules and shiftsare dependent upon position availability at any given time. Applicants are not applying for a specific area. Qualified applicants are pooled for consideration by any/all active hiring managers.

This posting is for applicants external to Mayo Clinic only. Internal candidates please search for Desk Operations Specialist in the internal Opportunity Marketplace.

Mayo Clinic will not sponsor or transfer visas for this position including F1 OPT STEM.

Qualifications

Required Qualifications :

High school diploma/GED and minimum two years’ customer service experience in an environment requiring multi‑tasking, such as a call center, administrative/physician's office, appointment scheduler or retail/ service industry; OR Associate’s Degree.

Additional Qualifications

• Excellent communication and interpersonal skills
• Superior customer service skills
• Desire to work in team environment
• Computer skills including Windows-based applications and intranet/internet use with the ability to keyboard and navigate through multiple applications.
• Problem solving and decision‑making skills
• Ability to multi‑task and prioritizeAdaptable to change

Individuals that have not completed a Medical Terminology course will be required to successfully complete a Medical Terminology course within six months of employment. Must be willing to adjust work schedules in response to department or clinical needs. Basic Life Support (BLS) may be required in some areas. Individuals may also need to complete additional coursework upon hire.

ADDITIONAL CONSIDERATIONS: Must be able to tolerate walking, standing, sitting for up to 8 hours. Must be able to occasionally push/pull 75 pounds. Must be able to occasionally lift 50 pounds without assistance, to help patients.

Exemption Status

Nonexempt

Compensation Detail

$21.55 - $30.22 / hour

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday-Friday rotating shifts between 6am-6pm, depending on department

Weekend Schedule

Some departments have evenings, weekends, and holiday shifts.

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" . Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I‑9 to confirm work authorization.

Recruiter

Brianna Hanna