Design-to-Field Projects Operations Coordinator

Ironsmith Fire, LLC; Collierville (TN); On-site; USD 45,000 - 70,000; Full time

Job summary

Ironsmith Fire, LLC is seeking an Operations Administrator to provide vital administrative support across design, fabrication, and installation of fire sprinkler systems. You will streamline documentation, permitting, scheduling, and processes to keep field and office aligned.

This role bridges communications between design, fabrication, and field, coordinating tests, inspections, and project closeout documents, while maintaining inventory and office supplies at the Olive Branch facility.

Qualifications

• Bachelor’s degree preferred but not required.
• 2+ years in administrative role supporting construction or field operations preferred.
• Familiarity with permitting, AHJ coordination, and construction documentation is a plus.

Responsibilities

• Schedule and attend design turnover meetings to start the design process.
• Track projects from turnover to final inspection and identify bottlenecks.
• Process design review fees, permit applications, and code documentation.
• Support fabrication with stocklists, labels, and production documents.
• Assist fabrication and purchasing with inventory tracking.
• Serve as administrative link between Design, Fabrication, and Field.
• Create foreman packs with plans, stocklists, and test papers for each job.
• Collect and organize test documentation, including backflow tests.
• Coordinate AHJ field inspections scheduling.
• Assist HR with timecards and payroll approvals.
• Coordinate closeout docs: As-Built drawings, OMs, warranty letters.
• Document municipality requirements and update SOPs.
• Initiate contract-to-service turnover meetings with owner to generate ITM opportunities.
• Collaborate with Finance, HR, and Sales for cross-functional support.
• Provide administrative support to field staff.
• Maintain and distribute office supplies for Olive Branch facility.
• Report to the branch Operations Manager.
• FIND WORK – assist operations with admin role; drive for results.

Education

Bachelor’s degree preferred but not required

2+ years in administrative role in construction/field ops

Familiarity with permitting/AHJ coordination

Tools

Microsoft Office Suite

Project documentation systems

Job description

Ironsmith Fire, LLC is seeking an Operations Administrator to provide vital administrative support across design, fabrication, and installation of fire sprinkler systems. You will streamline documentation, permitting, scheduling, and processes to keep field and office aligned.

This role bridges communications between design, fabrication, and field, coordinating tests, inspections, and project closeout documents, while maintaining inventory and office supplies at the Olive Branch facility.