Design Project Coordinator

Brown and Caldwell; Honolulu (HI); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with employer match

Paid time off

Parental leave

Paid holidays

Tuition reimbursement

Life insurance

Pet insurance

Job summary

Brown and Caldwell is seeking a Design Coordinator for our Honolulu area team. The role supports the design group, coordinating deliverables, schedules, and QA/QC activities while assisting senior staff with complex tasks.

Ideal candidates have an associate degree or equivalent experience, with 2+ years in design coordination and strong MS Office/SharePoint proficiency. A collaborative, proactive mindset is essential for this on-site role.

Qualifications

• Solid understanding of technical and administrative tasks in design coordination.
• Ability to manage logistical aspects of design deliverables production and maintain project collaboration sites.
• Strong coordination and project management skills.
• Ability to assist in developing work breakdown structures and schedules
• Good communication and administrative skills.

Responsibilities

• Maintain basic master lists and logs during design and construction.
• Coordinate specification development in Specification Development Platform (SpecLink).
• Coordinate design deliverable content and manage design deliverables production.
• Assist in developing design work breakdown structure and schedule.
• Help prepare and implement project and quality management plans, project documentation and health and safety plans.
• Coordinate and document basic QA/QC activities.
• Maintain project collaboration sites.
• Support Design Manager (DM) with SME engagement for QC and scope, schedule and budget development and tracking.
• May assist with subconsultant and teaming partner coordination.
• Coordinates design team meetings, communications.
• May prepare client presentation materials.
• Flexibility to adapt and execute various additional assignments based on evolving needs.

Skills

Design coordination

Project management

Communication

Administrative tasks

Multi-tasking

Education

Associate's degree in business administration or relevant work experience

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Project

SharePoint

Bluebeam

ProjectWise

Job description

Description

The Design Coordination role performs general design coordination, technical and administrative support tasks. The role supports the design team, facilitating smooth operations in managing design deliverables, coordinating construction administration tasks and ensuring that deliverables meet the client's expectations. The role completes routine assignments with the assistance of more experienced team members for more complex tasks. The role requires application of skills to the completion of assigned tasks under moderate supervision and includes a limited capacity for independent judgement without decision-making authority.

Responsibilities

• Maintain basic master lists and logs during design and construction.
• Coordinate specification development in Specification Development Platform (SpecLink).
• Coordinate design deliverable content and manage design deliverables production.
• Assist in developing design work breakdown structure and schedule.
• Help prepare and implement project and quality management plans, project documentation and health and safety plans.
• Coordinate and document basic QA/QC activities.
• Maintain project collaboration sites.
• Support Design Manager (DM) with Subject Matter Expert (SME) engagement for QC and scope, schedule and budget development and tracking.
• May assist with subconsultant and teaming partner coordination.
• Coordinates design team meetings, communications.
• May prepare client presentation materials.
• Flexibility to adapt and execute various additional assignments based on evolving needs.

Preferred Requirements

• Assist project managers, design managers, and project analysts with design related project kick-off activities, including but not limited to, development of a work breakdown structure, project management plan, project schedule, and identification of key project success metrics.
• Coordinate production of digital and/or hardcopy design submittals for client review.
• Production and oversight of specifications, including formatting, tracking, and cross-referencing. Create and maintain master specification lists, action item lists, consolidated comment logs, decision logs, and other design-related lists/logs as needed.
• Partner with design managers to ensure that all design submittals meet the internal performance requirements of the project QA/QC plan, and maintain documentation of QA/QC (approvals, markups, etc.). Setup workflows and review sessions through Bluebeam Studio.
• Create and manage internal project design and deliverable schedules.
• Maintain internal and external project collaboration sites to ensure continuous communication and document management across the project team, including internal team members, the client, and subconsultants.
• Coordinate and complete construction administration tasks including preparing addenda and conformed documents of the technical specifications. Track, log and distribute contractor submittals, RFIs, WCD and Change Orders for internal review and client review.
• Assist with daily local project and national design needs, as assigned by the design manager, project manager, design coordinator lead, and technical staff.
• Work closely with the design managers to lead the design team coordination and communication. Build relationships with design managers and team members; proactively identify work assignments that need to be completed.

Mentorship

• May provide mentorship, guidance, support, and knowledge-sharing to help less experienced team members develop their skills and grow within their roles.

Skills and Competencies

• Solid understanding of technical and administrative tasks in design coordination.
• Ability to manage logistical aspects of design deliverables production and maintain project collaboration sites.
• Strong coordination and project management skills.
• Ability to assist in developing work breakdown structures and schedules
• Good communication and administrative skills.

Experience

• Typically requires a minimum of 2 years of design coordination or related professional experience.

Preferred Experience

• Minimum two years' experience in a professional office setting required; experience in project coordination and construction specification standards (EJCDC) in the A&E and construction industry preferred.
• Candidate should be highly proficient in Microsoft Word, Excel, and Outlook; Power Point, Project, SharePoint, Bluebeam and ProjectWise skills are a plus.
• Candidate should be able to anticipate project needs and have the ability to identify work assignments independently.
• Candidate should be comfortable working directly with senior managers and technical staff.
• Good communication skills (written and verbal) are essential.
• Successful candidate will be proactive and self-motivated.
• Ability to multi-task and prioritize required.
• Ability to work both independently and in a team environment required.
• Ability to work under multiple deadline pressures required.
• Candidate should be willing to work occasional over-time.

Education

• An associate's degree in business administration or relevant work experience is required.

Salary Range

The anticipated starting pay range for this position is based on the employee's primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future.

Location A: $51,000 - $64,000
Location B: $57,000 - $70,000
Location C: $62,000 - $77,000

Benefits and Other Compensation

We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance.

About Brown and Caldwell

Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction services firm with 50 offices and over 2,100 professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice-to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com

This position is subject to a pre-employment background check and a pre-employment drug test.

Notice to Third Party Agencies

Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.

Brown and Caldwell is proud to be an EEO/AAP Employer.

Brown and Caldwell encourages protected veterans, individuals with disabilities, and applicants from all backgrounds to apply. Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act.

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Equal Opportunity

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.