Design/Construction Project Manager III - San Francisco

Kaiser Permanente; San Francisco, Northern (CA, KY); On-site; USD 120,000 - 190,000; Full time

Job summary

Kaiser Permanente in San Francisco is seeking an individual contributor with responsibility across all phases of design and construction for basic-to-moderately complex healthcare projects, typically $25-50 million in budget.

The role includes guiding design, coordinating teams, managing budgets and schedules, and ensuring KP goals for client service are met through design and construction processes.

Qualifications

• Minimum two years experience in construction and/or design project management.
• Bachelor's degree and minimum three years experience in project management or a directly related field OR minimum six years experience in project management or a directly related field.

Responsibilities

• Develops and executes project plans including scope identification and management, schedule, inter-dependencies, and resource forecast.
• Leads project teams and coordinates internal and external resources.
• Monitors risks, issues, and trigger events; implements mitigation strategies.
• Monitors adherence to policies and procedures across KP, departments, and/or business lines.
• Communicates progress to stakeholders and leadership; facilitates decisions necessary for project delivery.

Skills

Project management

Budget management

Stakeholder communication

Healthcare construction

Risk assessment

Education

Bachelor's degree in related field

Tools

MS Project

Primavera

Excel

Job description

In addition to the responsibilities listed below, this individual contributor position is also responsible for all phases of the design and/or construction process of basic-to-moderately complex construction and/or refurbishment projects, or series of projects, generally in the range of $25-50 million in cumulative budget responsibility; defining project parameters in terms of time, money, physical objectives and outside constraints; managing the work of project team(s) comprised of facility personnel, project staff, general contractors, and internal/external consultants; working with team(s) in establishing scope, budget and schedule, and maintains such commitments through design, construction, and close-out processes; and ensuring KP goals for client service are continuously met through the design and construction process.

This role is also responsible for providing guidance during all design stages of medical and/or regional facilities, including making economic comparisons of development schemes and recommending options in conformance to master plan; negotiating fees, and reviewing consultant and contractor invoices and change orders; managing the timely procurement of all permits required by regulatory authorities; and supervising on-site design and/or construction teams, and communicating goals and program status with KP leadership.

Essential Responsibilities:

• Pursues effective relationships with others by proactively providing resources, information, advice, and expertise with coworkers and members. Listens to, seeks, and addresses performance feedback; provides mentoring to team members. Pursues self-development; creates plans and takes action to capitalize on strengths and develop weaknesses; influences others through technical explanations and examples. Adapts to and learns from change, challenges, and feedback; demonstrates flexibility in approaches to work; helps others adapt to new tasks and processes. Supports and responds to the needs of others to support a business outcome.
• Completes work assignments autonomously by applying up-to-date expertise in subject area to generate creative solutions; ensures all procedures and policies are followed; leverages an understanding of data and resources to support projects or initiatives. Collaborates cross-functionally to solve business problems; escalates issues or risks as appropriate; communicates progress and information. Supports, identifies, and monitors priorities, deadlines, and expectations. Identifies, speaks up, and implements ways to address improvement opportunities for team.
• Manages projects of small-to-medium size, or components of a larger project from initiation to close-out. Develops, analyzes, and executes project plans which include scope identification and management, schedule, inter-dependencies, and resource forecast. Manages project financials for medium size projects. Monitors project performance (e.g., on time, on budget, within scope, and with quality) against plan and provides input and justification for costs and budget impact. Manages project activities related to organizational change management (e.g., development and execution of user adoption, implementation, and training plans) as defined by the project. Allocates resources, establishes schedules, and makes task assignments.
• Leads the work of project team members. Requests and coordinates internal and/ or external resources based on the alignment of team member skills and project demands. Promotes project vision and objectives with project team. Provides guidance and feedback to team members.
• Monitors and identifies project risks, issues, and trigger events by executing mitigation plans and strategies; and resolving or escalating risks or issues as appropriate.
• Monitors adherence of project activities to policies and procedures by ensuring project plans and team members follow KP, departmental, and/or business line policies and procedures.
• Ensures the alignment, buy-in, and coordination of diverse project stakeholders by building rapport with stakeholder teams, third party vendors, and management; and clarifying accountability and authority across stakeholders. Identifies and works closely with key stakeholders. Ensures all appropriate stakeholders are represented and included. Provides insight to key stakeholders and project sponsors by developing project goals, setting the prioritization of deliverables, discussing involvement of business processes (e.g. project change management, communication) and facilitating decisions necessary for project delivery. Communicates tough issues to stakeholders while maintaining an independent opinion, providing recommendations, delivering presentations, and providing reports to stakeholders.
• Assists with reviews of vendor performance levels and ensures service level agreements are met. Supports the contract negotiation process with vendors and reviews project invoices submitted by vendors for accuracy.

Minimum Qualifications:

• Minimum two (2) years experience in construction and/or design project management.
• Bachelors degree from an accredited college or university and minimum three (3) years experience in project management or a directly related field OR Minimum six (6) years experience in project management or a directly related field.

Additional Requirements:

• Knowledge, Skills, and Abilities (KSAs): Applied Data Analysis; Financial Acumen; Conflict Resolution; Project Management Tools; Risk Assessment; Quality Assurance Process; Service Focus; Product Development Life Cycle

Preferred Qualifications:

• Two (2) years of experience working in an integrated healthcare delivery system.
• Two (2) years of experience working with international workforce optimization.