Design Assurance Coordinator

SCS Railways; United States; Remote; USD 56,000 - 80,000; Full time

Benefits offered by this job

Flexible working

Diversity networks

STEM ambassador opportunities

Job summary

SCS JV (Skanska, Costain & STRABAG) is seeking a Design Assurance Coordinator to collect and present data for design packages and support the design management team. You will manage trackers, document versions, and coordinate reviews, RFIs, NCRs and FCDs, plus assist in weekly/monthly reporting and HS2 certification documentation.

The role offers flexible working arrangements, opportunities for professional development, and engagement with diversity networks and STEM outreach within the project

Qualifications

• HNC or HND in Civil Engineering or equivalent qualification.
• Experience with design assurance and information management processes.
• Ability to learn new document management systems quickly.
• CSCS card in an appropriate category or eligibility.
• Experience in contractor, designer or client environments.

Responsibilities

• Maintain trackers to monitor deliverables in design review and assurance processes.
• Record and manage versions of deliverables in control packs.
• Support design reviews by scheduling activities and notifying reviewers.
• Track asset-specific information including RFIs, NCRs and FCDs.
• Organise meetings, take minutes and follow up actions.
• Assist with CIS/HS2 certification documentation using templates.
• Support weekly/monthly project reporting.
• Provide ad-hoc cover for Design Managers/Leads.

Skills

MS Excel

Document management

Information management

Verbal and written communication

AssetWise

CSCS Card

Stakeholder coordination

Data extraction

Team collaboration

Education

HNC/HND in Civil Engineering

Equivalent qualification

Tools

AssetWise

eB

ProjectWise

MS Office

Job description

The Design Assurance Coordinator (DAC) is responsible for collecting and presenting data for several design or construction packages to ensure project requirements are met and documented. They will also support the design management team in implementing the review and assurance process for their packages, ensuring that all parties have completed their actions in accordance with the programme. The DAC will also provide day-to-day coordination and administrative support to Design Managers and Design Leads, contributing to effective information management, reporting and closure of technical matters across their allocated packages.Role Responsibility

• Maintain a range of trackers to monitor the status of deliverables within the design review and assurance process, using SCS document management systems (including EMT, AssetWise, eB and others as required).
• Record and manage the appropriate versions of deliverables within L3 Single Assurance Packs, ensuring accuracy and traceability.
• Support design reviews by scheduling review activities, notifying reviewers in advance, monitoring completion, chasing closure of comments, and coordinating with Document Control to enable processing and coding of deliverables once reviews are complete.
• Track and manage asset-specific technical information, including Requests for Information (RFIs), Departures, Non-Conformance Records (NCRs) and Field Change Documents (FCDs).
• Organise meetings and reviews, including identifying suitable meeting times, issuing invitations, taking minutes and following up agreed actions.
• Support certification activities for work packages seeking L3 certification from HS2, including drafting and compiling documentation using established templates and previous examples.
• Support in weekly/monthly project reports.
• Contribute to weekly and monthly project reporting.
• Provide ad-hoc support and holiday/absence cover for Design Managers and Design Leads, as required. You'll be a welcomed member of the wider team, with opportunities to take on additional responsibility, join one of our networks for women, military or LGBT+ staff, and participate in cultural and social events with the local community (e.g. as a STEM ambassador).

Your personal and professional development is important to us. We welcome a discussion about how we can support you with further study, or professional membership or attainment for example. HS2 - working with Skanska, Costain and STRABAG, closely monitors job applications, to ensure an inclusive recruitment process. To ensure we are able to maintain this, and to recruit a diverse workforce, we require candidates to complete the diversity form as part of their application so we are able to monitor and improve our approach to diversity. Please note, all responses are anonymous and we will not share any of your data with other parties. All data will be held securely, (as stated within the Data Protection Act 1998) and will be reported to HS2. It is an SCSJV requirement that all employees, Design House, and Supply Chains must implement and comply with the requirements of ISO 9001:2015 Quality Management System, ISO 14001:2015 Environmental Management System with guidance for use, OHSAS 18001:2017 Occupational Health and Safety Management Systems and ISO/IEC 27001:2013 Information Security Management System, Policies, Plans, Procedures and Processes, and statutory requirements as they affect the Joint Venture's operations and ensure that the requirements, as applicable within their discipline, are effectively implemented on the project. Develop a culture of safety on the project through the absolute commitment to the Zero Accidents target and ethos, and develops a wider awareness of quality, environmental issues and demonstrates commitment to achieve continual improvement and Zero tolerance.

Skillset

• Proficient using Microsoft Excel and online document management platforms, well-organised, able to quickly learn to use new systems and follow new processes,
• We are committed to building a diverse and inclusive workforce and welcome applications from candidates of all backgrounds.
• Strong information management and analytical skills, with the ability to quickly identify and extract relevant information from large volumes of project data.
• A high standard of verbal and written communication, with the ability to build positive working relationships across multidisciplinary and diverse teams.
• Experience in using, or the ability to quickly learn, project information management systems and tools, including MS Office and web-based collaboration platforms such as AssetWise, eB, ProjectWise or similar.
• HNC, HND or equivalent qualification in Civil Engineering or a construction-related discipline
• Experience gained within a Contractor, Designer or Client environment on projects of a similar scale and complexity, gained through employment, placements or comparable professional experience.
• Knowledge of technical processes, including design assurance, with a willingness to continue learning and developing in the role.
• Must hold, or be able to obtain prior to commencement of employment, a valid CSCS Card in an appropriate category (e.g. Professionally Qualified Person or Manager). Support will be provided where reasonable.
• A physical or mental impairment, which has a substantial and long-term effect (over 12 months) adverse effect on your ability to carry out normal day-to-day activities
• Demonstrated in your application and pre-interview stage that you meet the minimum job criteria and person specification for the role
  The role will work on the HS2 project. HS2 is the UK's new high speed rail network. It will be a catalyst for economic growth across Britain, freeing up space on the existing railways and connecting 8 out of the UK's 10 biggest cities with fast, reliable and frequent high speed services

The Skanska | Costain | STRABAG (SCS JV) is delivering the HS2 London Tunnels Contract. Scope of works includes twin-bored tunnels (TBM), SCL tunnels, shaft sinking, bridge demolition and reconstruction, services diversions, earthworks and the construction of site compounds.

Flexible working

We welcome you to ask about the flexibility you need. This might be part-time, remote working, or compressed hours for example. Anyone who applies for a role can ask about flexibility at interview. In return, we will explore what is possible for the role.