Deputy Project Manger

Bart & Associates, LLC; Washington (District of Columbia); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Professional trainings and certs

Transit benefits

Job summary

Bart & Associates, LLC is seeking a seasoned Program Manager for a high-impact federal HR program. The role focuses on overseeing daily operations, quality control, staff management, and process improvements across multiple HD offices, with on-site presence at NGA Washington.

You will collaborate with government leadership, COR, and HD senior leaders to ensure top-tier service delivery and successful contract execution while driving strategic workforce initiatives and changes.

Qualifications

• Ten years of HR experience required.
• Five years as a Program Manager on a program of similar scope.
• Three years managing geographically dispersed HR operations.
• Two years leading complex federal contract transitions.

Responsibilities

• Act as alternate primary contact to the COR and HD leadership.
• Share responsibility for technical, financial, and contractual performance, including staffing and responses to taskings.
• Oversee day-to-day operational execution and QA to meet contract and government QA standards.
• Coordinate work across five HD offices: Workforce & Management Services, NGA College, Talent Acquisition, HCA, and Business Innovation.
• Support transition and Knowledge Transfer plans; maintain staffing at 95% or higher.
• Manage recruiting, onboarding, and clearance processing; plan attrition coverage.
• Consolidate weekly/monthly activity reports and prepare content for quarterly reviews.
• Lead weekly resource meetings; deliver minutes within two business days.
• Maintain the program's Quality Control Plan and address Contractor Discrepancy Reports with root-cause analysis.
• Oversee SOP updates and track process improvements; coordinate AI tool usage across HD.
• Be on-site at NGA Washington daily; coordinate with Government leadership.

Skills

Executive communication

Cross-functional leadership

Strategic guidance

Problem solving

Stakeholder management

Tools

HRIS data analytics

Job description

At B&A, we foster and embrace a distinct set of values that we live by and instill in all aspects of our organization: dedication, commitment, partnership, trust, and recognition. We have incorporated these values into successful delivery for our customers since 1988. B&A believes in ensuring its employees feel deeply connected to B&A, recognizing successes and hard work, and providing continuous opportunities to learn and grow. Our people are entrepreneurial thinkers that combine mindset, vision, and experience to drive value - not only to us as an organization, but to the clients we support. We promote a collaborative culture with our clients, and with each other, as one team working towards a common vision. We'd love for you to join our team!

Job Summary

This position works closely with Government leadership, the Contracting Officer's Representative (COR), and Human Development (HD) leadership to ensure high-quality service delivery across multiple human capital functions. The DPM is responsible for overseeing daily operations, maintaining quality standards, supporting workforce management initiatives, and driving strategic process improvements across the organization.

Responsibilities

• Act as the alternate primary point of contact to the Contracting Officer, COR, and HD leadership, and assume full Program Manager authority in the Program Manager's absence.
• Share responsibility for technical, financial, and contractual performance, including staffing and responses to taskings.
• Oversee day-to-day operational execution and internal quality control so the team meets the contract's performance standards and the Government's Quality Assurance Surveillance Plan (QASP).
• Coordinate work and integration across the five HD offices: Workforce & Management Services, the NGA College, Talent Acquisition, Human Capital Advanced Capabilities, and Business Innovation.
• Support the phase-in transition and Knowledge Transfer and Capture Plan, and help keep staffing at 95% or better.
• Manage recruiting, onboarding, and clearance processing for program staff, and plan for attrition and relief coverage.
• Consolidate weekly and monthly activity reports for each HD office, and prepare content for Quarterly Program Management Reviews.
• Run weekly resource meetings and deliver meeting minutes to the COR within two business days.
• Maintain the program's Quality Control Plan, and lead responses to any Contractor Discrepancy Reports, including root cause and corrective action.
• Oversee SOP and process map updates across HD functional areas, and track process improvements.
• Help coordinate the use of AI tools across HD offices to improve efficiency and service delivery.
• Be physically on site at NGA Washington each business day (shared with the Program Manager) and available to Government leadership for in-person coordination.

Education and Experience

• Minimum of ten (10) years of human resources experience
• Five (5) years as a Program Manager on a program of similar scope and size to HRM II.
• Three (3) years managing geographically dispersed human resources operations.
• Two (2) years leading complex federal contract transitions.

Required Skills

• Demonstrated ability to communicate effectively and build relationships with senior-level managers and executives.
• Proven track record managing cross-functional teams across multiple geographic locations.
• Experience providing strategic guidance and recommendations to senior Government leadership.
• Proven ability to quickly assess complex operational challenges and implement solutions.
• Demonstrated success managing contractor performance and quality assurance across diverse HR functional areas.
• Experience leading organizational change initiatives and driving adoption of new processes.
• Strong business acumen with demonstrated ability to balance technical, financial, and contractual requirements.
• Proven ability to manage competing priorities and make sound decisions under pressure.
• Experience developing and presenting executive-level briefings and reports.
• Demonstrated success building and maintaining strategic partnerships with Government stakeholders.

Desired Skills

• Two (2) years of experience working within the Intelligence Community.
• Experience implementing process optimizations using federal human resources information system (HRIS) data analytics.
• Project Management Professional (PMP) certification.
• AI training, experience, or demonstrated aptitude for learning AI tools.
• Knowledge of DCIPS, OPM personnel processing, and PeopleSoft HCM.

Security Clearance

• Active TS/SCI
• Willing to submit to a counterintelligence-scope polygraph.

Physical & Work Environment Requirements

Employees must be able to perform the essential functions of this position, with or without accommodation.

• Ability to remain stationary for extended periods while working at a computer.
• Frequently operate standard office equipment, including computers and telephones.
• Ability to communicate effectively in person, by telephone, video conference, and email.
• Occasionally move about the office and lift up to 20 pounds.
• Ability to work the assigned schedule with regular and reliable attendance.
• Ability to travel up to 10% as required.

More About B&A:

Notable Clients

B&A has grown to be a company that is trusted by our clients for exceptional service, innovative solutions, and inspired employees. Our service extends through federal, state, and local Government, the private sector, and higher education. Some of our notable clients include Department of Homeland Security, U.S. Customs and Border Protection, U.S. Senate, U.S. Courts, U.S. Census Bureau, U.S. Navy, and more.

Benefits and Programs

B&A is proud to offer three robust individual and family medical plans to full time employees, including a Health Savings Account (HSA) option as well as two tiers of dental coverage, vision, life & AD&D, disability, accident, hospital indemnity, and critical illness insurance. In addition to these benefits, B&A employees enjoy paid time off, B&A sponsored trainings and certifications, pet insurance benefits, commuter transit benefits and a free subscription to a virtual exercise platform (NEOU). B&A's 401(k) plan is available to all employees and includes a company matching contribution.

B&A has launched several programs to focus on employee engagement, wellness, and assistance. These include:

• The B&A Cares program: 30/60/90-day wellness check ins, personal development, financial management, and stress management seminars, and more
• Job shadowing and cross training opportunities
• Employee Assistance Program (EAP) - Access to various support resources to include counseling, legal guidance, financial planning, and more
• Monthly teambuilding events
• B&A Annual Wellness Challenges: #StepWithB&A, #WalkDuringLunchWithB&A, #VolunteeringWithB&A, #ExerciseDuringLunchWithB&A, and more

At B&A, we place significant importance on improving the communities and lives of citizens across the nation through our involvement, technology expertise, and employees. B&A puts an emphasis on charitable efforts in the Northern Virginia area, including Capital Area Food Bank pantry drives, book donations, Hope for Henry Foundation events, and many more. In recognition of all these efforts, B&A has been named a Companies as Responsive Employers (CARE) award recipient by Northern Virginia Family Services and nominated by the Northern Virginia Chamber of Commerce for Outstanding Corporate Citizenship Award.

EEO

B&A provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. B&A complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy covers conduct occurring at B&A's offices, and other workplaces (including client sites) and all other locations where B&A is providing services, and to all work-related activities.

EEO is the Law

B&A participates in e-Verify. We provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 Form to confirm work authorization.