Deputy Program Liaison

Naval Systems, Inc.; Panama City (FL); On-site; USD 75,000 - 120,000; Full time

Job summary

Naval Systems, Inc. seeks a Deputy Program Liaison to support the Naval Surface Warfare Center Program Office in Panama City Beach, FL. The role focuses on government contract management, stakeholder engagement, and compliance across multiple programs.

The candidate will coordinate contract requirements, assist with documentation, and represent leadership in meetings with government customers and industry partners. Travel and an ability to learn quickly are essential.

Qualifications

• Bachelor's degree in engineering, business, or related field.
• Experience reviewing government contracts and deliverables.
• Strong written/verbal communication with senior leaders.

Responsibilities

• Review, organize, and manage government contract requirements, deliverables, and timelines.
• Prepare contract documentation, modifications, funding actions, and reporting materials.
• Monitor contract compliance and ensure milestones and financials are met.
• Coordinate meeting schedules, agendas, talking points, and follow-up actions.
• Represent leadership in meetings with government customers, industry partners, and internal teams.
• Support negotiation efforts by preparing materials and capturing key points.

Skills

Excellent organization

Strong communication skills

Government contract knowledge

Stakeholder management

Meeting coordination

Negotiation support

Education

Bachelor's degree in engineering, business, or a related field

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Description: NSI requires a Deputy Program Liaison to support the Naval Surface Warfare Center Program Office. The Deputy will support via managing government contracts, coordinating stakeholder engagements, overseeing compliance activities, and ensuring smooth, efficient operations across multiple fast-moving programs. This role requires exceptional organization, strong communication skills, the ability to quickly grasp complex technical and contractual information, and the confidence to represent leadership in meetings and negotiations. The ideal candidate is highly proactive, people-focused, adaptable, and eager to learn.



Key Responsibilities:

Government Contract Support

- Assist in the review, organization, and management of government contract requirements, deliverables, and timelines.

- Support preparation of contract documentation, modifications, funding actions, and reporting materials.

- Monitor contract compliance and help ensure obligations, milestones, and financials are met and documented properly.

- Work closely with internal program, finance, and compliance personnel to track execution and identify emerging issues.



Stakeholder Engagement & Meeting Support

- Represent leadership in meetings with government customers, industry partners, and internal teams as needed.

- Coordinate meeting schedules, agendas, talking points, and follow-up actions.

- Participate in stakeholder discussions, provide clear summaries, and help drive decisions and outcomes.

- Support negotiation efforts by preparing materials, capturing key points, and ensuring alignment with program goals.



Program & Information Management

- Work in a fast-paced, information-dense environment-filtering, organizing, and prioritizing large volumes of data for leadership.

- Support preparation of presentations, briefings, and written communications to senior leaders and external partners.

- Maintain organized records of commitments, discussions, agreements, and action items.

- Track and update program financials, budget data, and contract-related cost information as needed.



Compliance & Governance

- Assist with ensuring adherence to corporate, contractual, and regulatory requirements.

- Help monitor internal processes related to reporting, security, deliverables, and documentation.

- Coordinate with compliance and security personnel to ensure agreements and procedures remain current.



Travel & Field Support

- Travel with or on behalf of leadership to meetings, events, conferences, and program sites when required.

- Provide onsite support during major reviews, demonstrations, or partner engagements.



Location: Panama City Beach, FL



Education: Bachelor's degree in engineering, business, or a related field; equivalent experience considered.



Experience: Strong written and verbal communication skills; able to interact professionally with senior-level personnel. Highly organized and efficient, with the ability to manage multiple priorities in a fast-moving environment. Demonstrated ability to learn complex information quickly. Strong interpersonal skills and a desire to engage with teams, partners, and stakeholders. Ability to understand basic financials, contract structure, and program documentation. Proficient in Microsoft Excel, Word, and related productivity and data-management tools. Willingness and ability to travel.



Preferred Qualifications:

- Experience supporting government programs, federal contracting, or defense-related organizations.

- Familiarity with FAR/DFARS concepts, funding mechanisms, or contract deliverable requirements.

- Experience in negotiations, stakeholder management, or customer-facing roles.

- Prior exposure to compliance, audits, or regulatory processes.

- Strong analytical skills and comfort working with budgets, schedules, or performance data.



Working Conditions:

- Fast-paced environment with frequent deadlines and shifting priorities.

- Combination of office, remote, and travel-based work depending on program needs.

- Occasional extended hours during major reviews or required submissions.



Security Clearance: Secret Clearance is required. Must be a U.S. citizen.



Special Notes/Instructions: NSI is a privately held, small but quickly growing company with headquarters in Lexington Park, Maryland within 5 miles of the Patuxent River Naval Air Station. Established in 2004, we are now celebrating 22 years of excellence in providing quality products and services to the Department of Defense. Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, employee assistance program, tuition assistance program, 401k Plan with company match as well as a fun and enthusiastic work environment!



To Apply: NSI offers a team-oriented work environment and a competitive compensation and employee benefits package. If you have a commitment to excellence and want to join our team of top caliber professionals, we invite you to submit your resume electronically by visiting our careers website at: https://n-s-i.us/careers/apply/.



Quality, Integrity, Teamwork, Success - that's NSI!



NSI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.