DEPUTY DIRECTOR OF ENGINEERING

City-of-Manteca,-C; Manteca (CA); On-site; USD 120,000 - 170,000; Full time

Job summary

City of Manteca is seeking a Deputy Director of Engineering to plan, oversee, and coordinate the Engineering Department's daily operations and long-range projects, reporting to the Director and serving as acting director in their absence.

The position requires a PE registration in California, a civil engineering degree, and at least seven years of progressive public works leadership, with strong budgeting, contract management, and policy development skills.

Qualifications

• A PE license in California is required.
• Bachelor's degree in civil engineering.
• Minimum seven years of professional engineering experience with public works.

Responsibilities

• Assumes full operational management responsibility for the Engineering Department.
• Directs development and administration of department budgets and capital projects.
• Defines goals, policies, and procedures and monitors service delivery.
• Represent the department to City officials and external agencies; supervise staff.

Skills

Leadership & supervision

Budgeting & financial management

Policy development

Contract management

Education

Bachelor's degree in civil engineering

Professional Engineer (PE) Registration - California

Job description

THIS RECRUITMENT MAY CLOSE EARLY ONCE A SUFFICIENT AMOUNT OF APPLICATIONS HAVE BEEN RECEIVED

DEFINITION

Under administrative direction, plans, organizes, oversees, coordinates, and manages the staff and operations of the Engineering Department; participates in the development of policies and strategies for division operations; manages the effective use of division resources to improve organizational productivity and customer service; provides complex and responsible support to the Director in areas of expertise; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives administrative direction from the Director of Engineering. Exercises supervision over supervisory, professional, technical, and administrative support staff through subordinate levels of supervision.

CLASS CHARACTERISTICS

This is a deputy department director classification that oversees, directs, and manages the day-to-day operations of the Engineering Department, including short and long-term planning as well as development and administration of departmental policies, procedures, and services. This class carries the same types of operational responsibilities as the department head but may not have direct accountability for strategic or policy related planning and development. This class provides assistance to the Director of Engineering in a variety of administrative, coordinative, analytical, and liaison capacities and serves as the department director in that individual's absence. Subordinate level management and/or supervisory positions generally report to these positions. Successful performance of the work requires knowledge of public policy, City functions, and activities, including the role of the City Council, and the ability to develop, oversee, and implement projects and programs in a variety of areas. The incumbent is accountable for working with the Director to accomplish departmental planning and operational goals and objectives, and to further the City’s goals and objectives within general policy guidelines.

REPRESENTATIVE DUTIES

Essential Duties:

Management may amend duties pursuant to the Americans with Disabilities Act (ADA) so qualified employees can perform the essential functions of the job.

• Assumes full operational management responsibility for the Engineering Department.
• Develops, directs, and coordinates the implementation of goals, objectives, policies, procedures, and work standards for the Department; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems and internal reporting relationships; identifies opportunities for improvement; directs the implementation of change.
• Manages and participates in the development and administration of the department’s budget; directs the forecast of additional funds needed for staffing, equipment, and supplies; directs the monitoring of and approves expenditures; directs and implements budgetary adjustments, as necessary.
• Selects, trains, motivates, and directs Department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns.
• Monitors and implements legal, regulatory, technology, and legislative changes and court decisions that may affect the work of the department; determines equipment acquisition, training programs, and procedural changes to ensure retention of qualified staff and the provision of services to the community in an effective, efficient, and economical manner.
• Oversees the development of consultant requests for proposals for professional services and the advertising and bid processes; evaluates proposals and recommends project award; coordinates with legal counsel to determine City needs and requirements for contractual services; negotiates contracts and agreements and administers same after award.
• Directs and administers activities and programs for compliance with federal, state, and local codes and regulations governing road and bridge construction and maintenance.
• Directs the preparation of a variety of studies and reports relating to current and long-range City construction and capital improvement needs and develops specific proposals to meet them; provides technical assistance to staff.
• Plans and directs project management activities for various capital and construction improvement projects, including the preparation of plans, specifications, designs, estimates, contracts, schedules, inspections, and project monitoring.
• Represents the department to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
• Conducts various departmental organizational and operational studies and investigations; recommends modifications to programs, policies, and procedures as appropriate.
• Participates in and makes presentations to the City Council and a wide variety of committees, boards, and commissions; attends and participates in professional group meetings; stays abreast of contemporary trends and innovations in the field of principles and practices of engineering.
• Directs the maintenance of working and official departmental files; prepares, reviews, and presents staff reports, various management and information updates, and reports on special projects assigned by the Director of Engineering.
• Responds to public inquiries and complaints and assists with resolutions and alternative recommendations; serves as a spokesperson for the Department at community events, meetings, and other public relations activities.
• Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
• Oversight of education, outreach and social media of assigned areas.
• Performs other duties as assigned.

QUALIFICATIONS

Knowledge of:

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
• Principles and practices of leadership.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Principles and practices of strategic plan development.
• Principles and practices of budget administration.
• Principles and practices of contract management.
• General principles of risk management related to the functions of the assigned area.
• Principles, practices, and procedures of public administration in a municipal setting.
• Functions, authority, and responsibilities of an elected City Council.
• Modern principles and practices of civil engineering design and construction.
• Principles and practices of development services including preparation of installation agreements and fee/credit analysis.
• Modern principles of real estate management including purchase, sale, leasing, and encroachment permits.
• Methods and techniques of developing technical and administrative reports, and business correspondence.
• Applicable federal, state, and local laws,regulatory codes, ordinances, and proceduresrelevant to assigned areas of responsibility.
• Cityand mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, andCity staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and programs, projects, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Provide administrative and professional leadership for the Engineering Department.
• Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
• Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
• Plan, organize, direct, and coordinate the work of management, supervisory, professional, and technical personnel; delegate authority and responsibility.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Effectively administer special projects with contractual agreements and ensure compliance with contractual obligations.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Effectively represent the City and the department in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Direct the establishment of filing, record-keeping, and tracking systems.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of education and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

• Equivalent toa bachelor’s degree from an accredited college or university with major coursework incivilengineering or related engineering field.

Experience:

• Minimum of seven (7) years of increasingly responsible professional experience while holding a valid Professional Engineer Registration in the State of California, including two (2) years of experience equivalent to the City’s Principal Engineer class.

Licenses and Certifications:

• Possession of a valid California Driver’s License, to be maintained throughout employment.
• Possession of a validCertificate of Registration as a Civil Engineer, to bemaintainedthroughout employment.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS

City employees are expected to work overtime, weekends, evenings, and holidays as required to accommodate the City’s needs, in addition to responding as a Disaster Services Emergency Worker (California Government Code Section 3100-3109).