Deputy Director, Energy Budget & Billing

NYC Department of Citywide Administrative Services; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

The NYC Department of Citywide Administrative Services is seeking an Administrative Staff Analyst to support energy budgeting and utility cost reporting. You will assist in citywide budget development, collect agency data, and develop processes for analysis and summaries.

You will use the city’s Financial Management System for payments, reconciliations, and reporting, and contribute to modifying budget encumbrances as needed. This role supports leadership with data-driven insights.

Qualifications

• Master's degree or other qualifying educational pathway with substantial budget/financial experience.
• Experience in budget administration, accounting, or fiscal management.
• Supervisory experience in an executive/managerial capacity.

Responsibilities

• Assist in development of annual citywide HLP budget.
• 1
• Collect information from agencies and analyze changes in energy expenditures.
• Develop processes for analysis and summarization of data.
• Develop rate tables based on utility rates and prices.
• Prepare contracts and related documents for bill payments.
• Use FMS to monitor payments and balances.
• Recommend budget modifications and encumbrances.
• Perform reconciliations for accurate accounting of utility payments.
• Handle monthly tasks related to utility bills and data entry.
• Submit utility bill invoices for payment and reimbursements.
• Provide billing cost allocation by budget code and agency.
• Track credit balances and respond to payment inquiries.
• Analyze results and present to department leadership.

Skills

Budget administration

Financial analysis

Staff supervision

Public sector knowledge

Data analysis

Education

Master's degree in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree

Bachelor's degree plus four years of professional experience in budget/financial administration or related fields

Associate degree with six years of relevant experience

Four-year high school diploma with eight years of relevant experience

Tools

FMS

Job description

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.

Our Commitment To Equity, Effectiveness, And Sustainability Guides Our Work Providing City Agencies With The Critical Resources And Support Needed To Succeed, Including

• Recruiting, hiring, and training City employees.
• Managing 56 public buildings.
• Acquiring, selling, and leasing City property.
• Purchasing over $1 billion in goods and services for City agencies.
• Overseeing the greenest municipal vehicle fleet in the country.
• Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.

The Division of Energy Management serves as the hub for energy efficiency and emissions reduction throughout NYC government operations, supporting our agency partners’ progress towards the City’s major emissions reduction and energy objectives. The Energy Management team concentrates their efforts in six areas: the City’s energy supply, clean energy generation, demand response & load management, energy efficient operations & maintenance, energy efficiency retrofit projects, and energy training & innovation.

The Deputy Director, Energy Budget & Billing will be responsible for:

• Assisting in development of annual citywide HLP budget, including:
• Collecting information annually from agencies and other energy stakeholders on estimates of changes in energy; and analyzing and summarizing the information using existing processes;
• Developing additional processes for analysis and summary;
• Developing rate tables based on utility rate structures and commodity prices.
• Preparing contracts and related documents to enable payment of bills:
• Using the city’s Financial Management System (FMS) to monitor and report on payments and contract balances;
• Recommending, approving and initiating budget modifications and encumbrances as appropriate;
• Performing all necessary reconciliations steps and processes to ensure accurate and timely accounting of utility payments; and any other related efforts to ensure completion of these tasks.
• Handling regular monthly tasks related to utility bills, under initial direction and methods and then with latitude for developing new methods:
• Perform data entries of paper bills where electronic bills are not provided;
• Submitting utility bill invoices for payment;
• Serving as second reviewer/approver of utility bills Providing billing cost allocation by budget code and agency;
• Issuing invoices and overseeing reimbursements;
• Tracking utility- and account-specific credit balance;
• Responding to utility payment inquiries;
• Analyzing and presenting results to department leadership.

ADMINISTRATIVE STAFF ANALYST ( - 1002A

Minimum Qualifications

• A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
• A baccalaureate degree from an accredited college and four years of professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or
• An associate degree or completion of 60 semester credits from an accredited college and six years of full-time satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or
• A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and eight years of full-time satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above; or
• A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.