DEPUTY CLERK - Probate/Juvenile Court

Knoxchamber; Mount Vernon (OH); On-site; USD 35,000 - 52,000; Full time

Job summary

Knoxchamber supports the Knox County Probate/Juvenile Court in Mount Vernon, Ohio. This full-time role involves processing and docketing filings, handling payments, scanning and archiving documents, and maintaining orderly case files. Attendance, training, and flexible hours as needed are part of the job.

Candidates must have a high school diploma or equivalent and a valid driver’s license with a clean driving record. Proficiency with MS Word, Excel, and Outlook is expected.

Qualifications

• High School Diploma or equivalent.
• Must possess a valid driver’s license and acceptable driving record.
• Must meet and maintain all required licenses and certifications.

Responsibilities

• Receives, processes and dockets both paper and electronic case filings.
• Receipts payments for court fees, fines, restitution, and other transactions.
• Scans and archives all documents related to court filings.
• Maintains all documents in case files.
• Monitors records according to retention schedule.
• Communicates with the court staff and other local agencies.
• Demonstrates regular and predictable attendance.
• Attends various training sessions, video conferences, and workshops.
• Performs typing, word processing, and related computer operations.
• Works overtime and outside of typical work schedule/business hours as required.

Skills

Organize information

Plan & collaborate

Client communication

Professionalism

Safety policy adherence

Follow rules & regulations

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

Position Type: Full-time, 40 hours per week
(Non-bargaining unit) Address: 111 East High Street
Mount Vernon, Ohio 43050

Typical Work Schedule: 8:00 a.m. - 4:00 p.m.
Monday through Friday Pay Range :
Commensurate with Experience

Contact Information: 740-393-6798 FLSA: Non-Exempt, Unclassified

Objectives

Individual assists with the daily operation of the Knox County Probate/Juvenile Court.

Job Standards

High School Diploma or equivalent. Individual must meet and maintain qualification for driving on county business as a continued condition of employment. All licenses and certifications must be maintained as a condition of employment.
Must possess a valid driver’s license and acceptable driving record.
Must meet and maintain all required licenses and certifications as a continued condition of employment.

Job Description

ESSENTIAL JOB FUNCTIONS:

• Receives, processes and dockets both paper and electronic case filings;
• Receipts payments for court fees, fines, restitution, and other transactions;
• Scans and archives all documents related to court filings;
• Maintains all documents in case files;
• Monitors records according to retention schedule;
• Communicates with the court staff and other local agencies;
• Demonstrates regular and predictable attendance;
• Attends various training sessions, video conferences, and workshops;
• Performs typing, word processing, and related computer operations; and
• Works overtime and outside of typical work schedule/business hours as required.

NON-ESSENTIAL JOB FUNCTIONS:

• Performs related non-essential functions as needed.

I. JOB REQUIREMENTS

Equipment

Ability to operate a variety of office equipment such as, but not limited to, various microcomputers and components, printers, scanners, digital cameras, video projectors, hubs, switches, and modems. Ability to competently utilize a wide variety of computer and networking tools, software, and hardware. Individual uses appropriate personal protective equipment when necessary. Ability to operate a motor vehicle safely.

Critical Skills/Expertise:

• Ability to organize and maintain large volumes of information and paperwork;
• Ability to effectively and independently plan and collaborate with other staff units and outside agencies;
• Ability to work effectively with clients who may be upset, distraught, irate, emotionally or mentally or otherwise unable to function within reasonable range of constructive behaviors;
• Communicate professionally and effectively with internal and external customers, both orally and in writing;
• Demonstrates professionalism in all aspects of the position including appearance and demeanor

Critical Skills/Expertise (continued):

• Efficiently operate computer programs such as, but not limited to, Microsoft Word, Excel, Outlook, and agency specific programs;
• Deliver excellent customer service, externally and internally both in person and on the telephone;
• Proficiency in grammar, writing, mathematical skills, spelling, and punctuation;
• Thorough knowledge, adherence, and aptitude to follow safety policies, procedures, and practices; and
• Thorough knowledge, adherence and aptitude to follow federal, state, county, and department policies and procedures, laws and regulations.

II. DIFFICULTY OF WORK

Work consisting of complex, varied, standardized and non-standardized tasks requiring application of numerous laws, rules, regulations, policies, and procedures. Individual must be able to function under high stress levels and extremely complex, time sensitive, complicated situations working with mobility constraints.

III. RESPONSIBILITY

Individual must demonstrate superior multi-tasking skills. Individual must adhere to departmental rules and procedures regarding confidentiality due to the nature of information that is accessed. Individual makes choices or decisions without supervisory input on most daily activities, such as establishing priorities or making referrals to other agencies. Supervisor does provide general guidance, but allows the individual the ability to plan the procedures and methods to accomplish objectives. Individual must perform as a team player. Errors in work may cause inaccuracies in reports, records, or technical data resulting in inaccurate or incomplete information, and may cause loss of efficiency of response of emergency services, and possible loss of property and life.

IV. PERSONAL WORK RELATIONSHIPS

Contact is with co-workers, employees from public and private sector organizations and the public. The purpose of these contacts is to guide and direct, check on progress of work assigned, coordinating services, and job development/referrals, make recommendations and handle questions about department, programs and client concerns.

V. PHYSICAL EFFORT AND WORK ENVIRONMENT

Physical Requirements : Individual performs light work, which may require lifting up to fifty (50) pounds occasionally.
Physical Activity: Individual performs the following physical activities: standing, walking, manual dexterity, grasping, talking, and listening.
Visual Activity : Individual performs work where the seeing job is close to the eyes.
Job Location: The minimum work conditions for the position indicate that the individual is exposed to both inside and outside. Individual is also exposed to noise.

Additional Postings available from Knox County Commissioners