Deputy Clerk/Generalist

United States Courts; Bangor (ME); On-site; USD 38,000 - 52,000; Full time

Job summary

United States Courts in Bangor, Maine seeks an entry-level Deputy Clerk/Generalist to support the Clerk’s Office. The role focuses on processing case information and initial filings in accordance with federal and local rules.

You will assist the public by providing court information via phone and in person, including CM/ECF help desk inquiries. Responsibilities include handling mail, routing documents, and entering proceedings into the electronic docket system.

Qualifications

• High School Diploma and at least one year of specialized experience equivalent to work at CL-24 level.
• Specialized experience demonstrates ability to apply procedures, rules, and use of word processing, data entry or report generation.
• College degree from an accredited institution is preferred.
• Strong interpersonal, verbal and written communication skills; accurate data entry and document handling.

Responsibilities

• Process incoming court documents and initial filings in accordance with procedures and rules.
• Provide public information by phone and in person; answer CM/ECF help desk questions.
• Assist with reproduction of court documents and entry into the electronic docket system.
• Route documents to proper offices and manage incoming mail.
• Perform general operational duties as assigned.

Skills

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Education

High School Diploma

College degree preferred

Tools

Word

Outlook

Teams

Zoom

Job description

Overview of the Position The U.S. District Court Clerk’s Office is seeking an entry-level Deputy Clerk/Generalist position in Bangor, Maine. The ideal candidate is well-organized and detail-oriented with exceptional interpersonal skills and a desire to work with and serve the public.

The Generalist Clerk performs many general functions for the Clerk’s Office and the Court and is responsible for processing case information and papers during the initial filing of court documents in accordance with procedures and rules. This position will include customer service by providing court information to the public via telephone and in person, including answers to Case Management/Electronic Case Files (“CM/ECF”) help desk related questions. The Generalist Clerk assists with the reproduction of court documents. This position entails receiving and reviewing incoming court documents in compliance with federal and local court rules. The Generalist Clerk is responsible for processing incoming mail, routing court documents to the proper offices, and entering court documents and proceedings into the electronic docket system. A Generalist Clerk will perform operational duties, as needed, as well as other duties as assigned.

Qualifications

Education: High School Diploma and at least one year of specialized experience equivalent to work at CL-24 level.

Specialized Experience Definition:Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. Experience demonstrative of being highly organized and capable of handling multiple tasks and time demands. Education may not be substituted for specialized experience because operational court support positions require hands-on experience to be credited as specialized experience.

Court Preferred:

• College degree from an accredited institution.
• Strong interpersonal, verbal and written communication skills.
• Strong computer skills, including proficiency in Word, Outlook, Teams and Zoom.
• Excellent organizational skills and attention to detail.

Employee Benefits

The U.S. District Court offers a generous benefits package to full-time, permanent employees, which includes:

• 13 Days Paid Vacation (per year for the first three years)
• 20 Days Paid Vacation (after three years)
• 26 Days Paid Vacation (after 15 years)
• Medical Insurance
• Optional – Dental and Vision Coverage
• Life Insurance
• Thrift Savings Plan with matching funds (401k & Roth 401k style)
• Participation in Federal Employees Retirement System (FERS-FRAE)
• Health and Dependent Care Reimbursement Programs
• Public Transit Subsidy Program
• Optional - Long-Term Care Insurance
• Employee Assistance Program, which provides free counseling, financial assistance, and basic legal services to all eligible employees
• Opportunities to telework in accordance with local court policy.
• Applicants must be a U.S. citizen or be eligible to work in the United States.
• Employees of the U.S. District Court are “At Will” employees and are required to adhere to a Code of Conduct for Judicial Employees.
• The selected candidate will be subject to a 10-year FBI background check (including references, criminal history, and credit history) as a condition of employment.
• All appointments are subject to mandatory electronic funds transfer for payment of net pay.
• The Court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice.

Application Info

To be considered for this position, all applicants must submit:

• Resume (including full educational summary, employment history, and salary history);
• Contact list of three professional references;
• AO78 - Judicial Employment Application and
• Cover letter, that also includes a written response to the following single Pre-Interview Question: Describe what motivates you to put forth your greatest effort at work.

Application packages will not be considered complete unless all items have been received. The applicants deemed most qualified will be invited to participate in a personal interview at their own expense. Interviews may be conducted prior to the deadline outlined above. This announcement may close earlier if a suitable candidate is found prior to the closing date. Relocation expenses will not be reimbursed.

The federal Judiciary is an Equal Employment Opportunity employer.