Deputy Clerk/Bookkeeper

State of North Carolina; Arkansas; On-site; USD 42,000 - 77,000; Full time

Job summary

The State of North Carolina’s Clerk of Superior Court — Moore County is seeking a Deputy Clerk/Bookkeeper. The position maintains accounting records, handles cash receipts, process disbursements, and reports financial data in the Enterprise Justice System.

A high school diploma and two years of accounting or paralegal experience are required; familiarity with Excel and MS Office is preferred. Salary ranges from $41,696 to $77,036 and may be higher based on education and experience.

Qualifications

• May include independent responsibility for maintaining accounting records or separate accounts receivable/payable functions.
• May include varied responsibilities affecting the fiscal and financial operations of their respective work unit.
• Analyze data for accuracy, problem-solves, and interpret applicable policies and statutes. Identify and correct errors in their own or others' work; accountable for accuracy of entries and reconciliation of data and information.
• Prepare, print, and mail checks from payment authorizations to repay bonds, pay alimony, child support, jury payments, etc.
• Process escheats (unclaimed funds), research for valid address, populate escheats spreadsheet, prepare and sends letter of notice, calculate interest, report to State Treasurer, balance with Enterprise Justice System.
• Prepare and mail notices to citizens for unclaimed deposits, and voided check.
• Set up minor trust investment accounts with local banks.
• Prepare files for destruction in accordance with Rules of Recordkeeping.

Responsibilities

• Maintain and report financial accounting data in a clerk of superior court office.
• Oversee cash receipting, accounting, check writes and fund disbursements.
• Enter accounting transactions in the Enterprise Justice System with proper internal controls.
• Produce and distribute accounting reports and ensure accuracy of data.

Skills

Independent responsibility

Fiscal operations

Data analysis

Check processing

Escheats processing

Unclaimed notices

Trust accounts

Record destruction

Education

High school diploma

2 years accounting/paralegal experience

Tools

Excel

Word

Enterprise Justice System

Job description

Agency

Clerk of Superior Court

Division

CSC Moore

Job Classification Title

Deputy Clerk/Bookkeeper (S)

Position Number

60003895

Grade

JA01

About Us

DO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

SALARY RANGE: $41,696.00 - $77,036.00

The Office of the Clerk of Superior Court, Moore County, seeks an individual to serve in the position of Deputy Clerk/Bookkeeper in the legal system of North Carolina. Bookkeeping deputy clerks maintain, oversee, and report financial accounting data in a clerk of superior court office. Performs work in an area or program requiring specialized fiscal knowledge and practice of recording, classifying, examining, and analyzing data and records of transactions. Work involves cash receipting; accounting; check writes; fund disbursements; general ledger and chart of account maintenance; generation, verification, correction and distribution of certain accounting reports and entering accounting transactions in the Enterprise Justice System while adhering to established segregation of duty procedures. In larger offices work may be specialized by concentration in one or two areas of responsibility.

Knowledge Skills and Abilities/Management Preferences

• May include independent responsibility for maintaining accounting records or separate accounts receivable/payable functions.

• May include varied responsibilities affecting the fiscal and financial operations of their respective work unit.

• Analyze data for accuracy, problem-solves, and interpret applicable policies and statutes. Identify and correct errors in their own or others' work; accountable for accuracy of entries and reconciliation of data and information.

• Prepare, print, and mail checks from payment authorizations to repay bonds, pay alimony, child support, jury payments, etc.

• Process escheats (unclaimed funds), research for valid address, populate escheats spreadsheet, prepare and sends letter of notice, calculate interest, report to State Treasurer, balance with Enterprise Justice System.

• Prepare and mail notices to citizens for unclaimed deposits, and voided check.

• Set up minor trust investment accounts with local banks.

• Prepare files for destruction in accordance with Rules of Recordkeeping.

New hires may be paid above the minimum rate depending on education and experience in a North Carolina Clerk of Superior Court office.

Knowledge, Skills and Abilities / Competencies:

Knowledge of: theories, principles, practices and terminology of accountancy; working knowledge of accounting methods, procedures, and accounting practices; accounting and other software (e.g., Excel, Word, web browser). General knowledge of applicable information technology (e.g., file management, network drives) to meet work needs.
Skills in: active listening; communicating both verbally and in writing; and MS Office including Excel.
Ability to: compile, monitor and examine various routine financial accounting data for accuracy and integrity following standardized methods, formats and procedures; print and analyze Enterprise Justice System reports; recognize and research unusual activity for further investigation; understand and adhere to systems of internal control; gather and report routine financial information and communicate structured information in a clear, concise and organized manner; establish effective working relationships that foster organizational success; identify and recognize routine or standard problems that have established precedents and limited impact, referring non-standard questions and problems to higher levels; follow and apply oral and written guidelines.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

A high school diploma and two (2) years of experience as a paralegal or in accounting coursework or an associate's degree in accounting, finance, business management or a related field, or an equivalent combination of education and experience. Moore County residence preferred.

Attach cover letter and résumé.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.