Deputy Clerk

Judicial Branch; Union (SC); On-site; USD 37,000 - 61,000; Full time

Job summary

North Carolina State Government is seeking a Deputy Clerk (S) in Union County to perform clerical duties in the Criminal Division, handling filings, dispositions, and case processing with accuracy and discretion.

The role requires effective communication with the public, attorneys, and law enforcement, along with data entry, calendar management, and knowledge of court procedures. New hires may be paid above the minimum rate based on education and experience.

Qualifications

• High school diploma or equivalent.
• Minimum of 18 years of age.
• Union County residents preferred.
• Experience in a courthouse or law office preferred.

Responsibilities

• Explain court rules and procedures to attorneys, the public and others by phone or in person.
• Process criminal cases, prepare probation judgments and commitments.
• Calendar cases for district and superior court and file new or disposed cases.
• Audit criminal reports and issue notices to applicable parties.
• Assist public and attorneys with researching public files and records.

Skills

Active listening

Public interaction management

Verbal and written communication

Data entry

Reading legal documents

Education

High school diploma or equivalent

Tools

MS Word

Excel

Outlook

Job description

Deputy Clerk (S)

Agency Clerk of Superior Court Division CSC Union Job Classification Title Deputy Clerk (S) Position Number 60004515 Grade JC01

About Us

DO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

Salary range: $37,404.00 - $60,502.00

The Office of the Clerk of Superior Court, Union County, seeks an individual to serve in the position of Deputy Clerk, Criminal Division, in the legal system of North Carolina. Criminal Deputy Clerks perform specialized clerical and administrative work in a Clerk of Superior Court office that involves processing criminal cases. In the Criminal Division work may involve processing only one phase of a criminal case such as the initial filing, continuances or judgments for one or more areas of criminal district court cases (misdemeanors, infractions, and appeals from magistrate court), or superior court cases (felonies or appeals from district court). Work involves providing information to the public, attorneys, law enforcement, and others on criminal forms and procedures, establishing and maintaining hard copy and electronic files, and reviewing and processing documents related to assigned cases.

Knowledge, Skills, and Abilities / Management Preferences

• Filings: Discuss and explain court rules and procedures to attorneys, the public and others by phone or in person. Listen and ask questions to determine the appropriate course of action; redirects to other departments as appropriate. Identify and provide applicable forms and written instructions without providing recommendations as to any specific course of action. Provide information to citizens, attorneys, paralegals, law enforcement, bondsmen, judges, etc., without giving legal advice.
• Dispositions: Dispose of cases in Enterprise Justice/CourtFlow; prepare probation judgments and commitments; continues cases in Enterprise Justice; issues subpoenas; enter called and failed dates; process bond forfeitures; issue Orders for Failure to Appear (OFA) in eCourts, etc.
• Process expunctions, orders for arrest, court-ordered bond forfeitures, fee applications, court continuances, record check requests, Civil Revocations (CVR), petitions for vehicle seizures, search warrants, extraditions, etc.
• Audit various criminal reports; process as appropriate; prepares and sends notices to applicable parties.
• Miscellaneous Responsibilities: Assist public, attorneys and others in conducting research of public files by pulling and re‑filing case files, providing information on procedures while not offering legal advice, and making copies or assigning customers a copy-key (HECON) to make copies themselves, if requested.
• File new and disposed criminal cases. Prepare files for destruction in accordance with rules of recordkeeping. Calendar cases for district and superior court.

New hires may be paid above the minimum rate depending on education and experience in a North Carolina Clerk of Superior Court office.

Knowledge of

• NC general statutes;
• policies and procedures related to the local judicial district;
• civil proceedings and the Civil Case Processing System (VCAP);
• juvenile proceedings;
• Juvenile Case Tracking/Scheduling System (JWISE);
• eWarrants;
• eCourts;
• Odyssey Enterprise Justice, and general office and clerical procedures.

Skills in

• basic math;
• active listening;
• managing a high volume of public interaction;
• effectively communicating both verbally and in writing;
• fast, accurate data entry;
• and MS Word, Excel, and Outlook.

Ability to

• read and comprehend legal documents;
• interact diplomatically with a diverse group of people;
• multi-task;
• adjust to unexpected events;
• meet deadlines;
• organize and manage files;
• work independently;
• maintain confidentiality;
• and provide procedural information without giving legal advice.

Minimum Education and Experience

• High school diploma or equivalent.
• Minimum of 18 years of age.
• Union County residents preferred.
• Management prefers applicants with professional experience working in a courthouse or law office.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter

North Carolina State Government is one of the state’s largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services.

• Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.
• To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website.
• Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast.

State Application Resources/Frequently Asked Questions

Valuing Education and Experience The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide.

All job postings close at 11:59pm the night before the End Date on the posting.

Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match. If you are already a state employee, please search for jobs by clicking here.