Deputy City Recorder

Lehi City; Lehi (UT); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Full-time benefits summary

Job summary

Lehi City is seeking a Deputy City Recorder to support the City Recorder with vital office and records functions. You may step in when the City Recorder is unavailable, ensuring continuity in records management and public notices.

The role requires an Associate degree and at least two years of related experience, or an equivalent mix of education and work experience. Strong MS Office skills and discretion are essential.

Qualifications

• Associate degree in business, communications, or a related field.
• 2 years of similar work experience or an equivalent mix of education and experience.
• Must be able to learn and follow state and local record-keeping laws.

Responsibilities

• Help prepare agendas and information packets for City meetings.
• Attend assigned public meetings and take meeting minutes.
• File, scan, organize, and maintain official records.
• Prepare and post public notices.
• Serve as a Notary Public and verify signatures on official documents.
• Help process public records requests.
• Assist with city elections tasks.
• Provide basic support for Granicus (agenda software) and the City Hall audio/video system.
• Do other similar office tasks as needed.

Skills

Microsoft Office

Record-keeping laws

Organizational skills

Clear writing

Understand city laws

Judgment & confidentiality

Public interaction

Computer literacy

Verbal & written communication

Education

Associate degree in business, communications, or a related field

Tools

Granicus agenda software

City Hall AV system

Job description

DEPUTY CITY RECORDER

CLOSING DATE: October 22, 2026

PAY RANGE: $25.38 - $38.07 per hour depending on experience and qualifications, with starting wage not typically above the mid-point of the range ($31.73/hour).

SCHEDULE: 40 hours per week. Monday–Thursday business hours. Some evening meetings (2–3 per month, usually Thursdays).

DEPARTMENT: Administration, City Recorder Division

BENEFITS SUMMARY: Full-time Benefits Summary July 2025-June 2026

What This Job Does

You help the City Recorder with important office and record‑keeping tasks. You may also fill in when the City Recorder is gone.

Main Responsibilities

• Help prepare agendas and information packets for City meetings.
• Attend assigned public meetings and take meeting minutes.
• File, scan, organize, and maintain official records.
• Prepare and post public notices.
• Serve as a Notary Public and verify signatures on official documents.
• Help process public records requests.
• Assist with city elections tasks.
• Provide basic support for Granicus (agenda software) and the City Hall audio/video system.
• Do other similar office tasks as needed.

Minimum Qualifications

Education/Experience:

• Associate degree in business, communications, or a related field,

AND

• 2 years of similar work experience,

OR

• A mix of education and experience that gives you the needed skills.

Skills Needed:

• Strong Microsoft Office skills
• Ability to learn and follow state and local record‑keeping laws
• Good organizational skills
• Ability to write clearly
• Able to understand and interpret city laws and procedures
• Good judgment, confidentiality, and attention to detail
• Able to work well with the public and coworkers
• Comfortable using computers and office equipment
• Strong verbal and written communication skills

Other Requirements

• May need to become a Certified Municipal Clerk
• Must be or become a Notary Public

Work Environment

Work is done in a normal office setting. Tasks include sitting, standing, walking, talking, listening, and using your hands for typing or filing. Occasional local travel may be needed.