Deputy City Clerk I

City of San Bernardino, CA; San Bernardino (CA); In loco; USD 52.000 - 72.000; Tempo pieno

Descrizione del lavoro

City of San Bernardino is seeking a Deputy City Clerk I to support City Council meetings, elections, and official records. This entry‑level role requires strong organization, discretion, and customer service in a fast‑paced public office.

Under supervision, you will assist with agendas, minutes, records retention, and FPPC compliance, growing professional knowledge within the City Clerk’s Office and broader organization.

Competenze

• High School Diploma, GED, and four years of highly responsible administrative experience involving detailed records and meeting deadlines; or an equivalent combination of training and experience.
• An Associate's degree and completion of Certified Municipal Clerk courses is highly desirable.

Mansioni

• Support City Council agendas and minutes, municipal code maintenance, and FPPC requirements.
• Assist with elections and public records, and provide guidance on City Clerk functions.
• Prepare correspondence, review materials, and maintain official records and calendars.
• Provide customer service to internal and external stakeholders while ensuring compliance with laws and policies.

Conoscenze

Proofreading

Minutes preparation

Customer service

Organization

High attention to detail

Communication

Formazione

High School Diploma/GED

Associate degree desirable

Strumenti

None

Descrizione del lavoro

Are you passionate about public service and making a difference in your community? Join the City of San Bernardino as a Deputy City Clerk I and play a vital role in supporting City Council operations, municipal elections, and the democratic process!

About the City:

As a future member of our team, you’ll be joining a city with deep roots, cultural diversity, and exciting momentum. Located in the heart of Southern California’s Inland Empire, San Bernardino is the county seat and largest city in San Bernardino County, home to more than 222,000 residents. Its rich history — shaped by Native American, Mexican, and Spanish influences — continues to inspire the city’s evolving identity.

San Bernardino offers access to major transit corridors, natural beauty, and a wide range of housing and lifestyle options. It’s a place where public service careers are supported by a strong sense of community and purpose — and where motivated professionals can grow, contribute, and be part of something meaningful.

About the Position:

The Deputy City Clerk I (U) is an entry-level classification in the Deputy City Clerk series and plays a vital role in supporting the daily operations of the City Clerk’s Office. Under general supervision, this position performs responsible administrative and clerical duties that ensure the efficient, accurate, and lawful conduct of City Council meetings, elections, and official City records.

This role provides hands‑on involvement with City Council agendas and minutes, municipal code maintenance, conflict of interest filings, and public records, while also assisting with City elections and Fair Political Practices Commission (FPPC) requirements. The Deputy City Clerk I regularly interacts with City officials, staff, candidates, commissions, and the public, providing information and guidance on City Clerk functions and Council‑approved actions.

This position is in the City’s unclassified service and is at‑will. The employee may be terminated at any time, with or without cause, and without the right of appeal.

The Ideal Candidate:

The ideal candidate is highly organized, detail‑oriented with a strong administrative background and a demonstrated interest in municipal governance and public service. They are dependable, discreet, and comfortable handling sensitive and confidential information while working under strict deadlines. This individual has excellent written communication skills, takes pride in producing accurate and polished work, and understands the importance of transparency and compliance in public meetings, elections, and records management. They work well both independently and as part of a team, provide exceptional customer service to internal and external stakeholders, and are eager to grow professionally within the City Clerk’s Office and the broader organization.

A Day in the Life:

A typical day for a Deputy City Clerk I may begin with reviewing and proofreading City Council agenda materials, preparing correspondence, or responding to public and staff inquiries regarding Council actions or City records. Throughout the day, the Deputy City Clerk I may assist with maintaining official records, updating commission and committee rosters, tracking term expirations, and ensuring compliance with the Brown Act, Public Records Act, and FPPC requirements. During election cycles, the role includes supporting candidate filing processes, reviewing election documents, and providing guidance to candidates and the public. The position regularly supports meetings by preparing minutes, maintaining calendars, and coordinating with departments, while also serving as a key support resource within the City Clerk’s Office to ensure City operations run smoothly and efficiently.

For more information on this position, please click here: Deputy City Clerk I (U)

Education and Experience:

High School Diploma, G.E.D. AND four (4) years of highly responsible administrative experience involving the development and maintenance of detailed and complex records and legal documents, the meeting of critical deadlines and the interpretation of laws, regulations, and other legal requirements; or an equivalent combination of training and experience. An Associate's degree from an accredited college or university and completion of Certified Municipal Clerk courses is highly desirable

Licenses, Certifications, and Equipment:

A valid California driver’s license is required.

Knowledge of:

• Policies, procedures, and requirements governing the actions of an elected City Council and the general functions of a municipal government.
• Organization, functions, procedures, and rules of the Council and Council Committees.
• Municipal Code provisions related to the operations of the City Clerk's function and matters which come before the Council and its Committees.
• Rules and procedures governing the notice and conduct of public hearings.
• The Brown Act and the Public Records Act.
• Election procedures and Fair Political Practices Commission rules and requirements.
• Standard office administrative practices and procedures.
• Principles and practices of standard business communication.
• Correct English usage, grammar, spelling, and punctuation.
• Principles and practices of effective customer service.
• Standard office practices, procedures, and equipment.

Skill in:

• Operating a personal computer and standard office equipment.
• Organizing work, setting priorities, meeting critical deadlines and following up on work assignments with a minimum of supervision.
• Proofreading materials
• Attending Council and commission meetings and preparing minutes.
• Analyzing and interpreting administrative policies and procedures, regulations, legal documents and contracts.
• Exercising sound independent judgment within established guidelines.
• Meeting critical deadlines while maintaining sufficient flexibility to meet other office needs.
• Preparing clear, concise, and accurate documents.
• Exercising tact and diplomacy in interpersonal dealings which are difficult, highly sensitive, and confidential.
• Demonstrating the highest levels of customer service to internal and external customers.
• Establishing and maintaining effective working relationships.
• Providing customer service.

Recruitment Timeline

This recruitment will close on Monday, November 9, 2026, at 11:59pm, or until a sufficient number of applications have been received.

Applications review: Week of Tuesday, November 10, 2026

1st Interview: Week of November 16, 2026, or agreed upon date by both HR recruiter & Dept (TENTATIVE)

2nd Interview: Week of November 23, 2026, or agreed upon date by both HR recruiter & Dept (TENTATIVE)

All dates are subject to change at the discretion of the personnel officer.

Following the initial screening, the most qualified candidates whose backgrounds best match the needs of the City will be invited to continue in the selection process. Meeting the minimum qualifications does not guarantee advancement. Candidates will remain under consideration until a final selection is made and an offer is accepted. The City of San Bernardino reserves the right to close the recruitment at any time and may determine that none of the applicants, including those who meet the minimum qualifications, are suitable for the position.

Successful candidates shall be required to:

• Pass a reference and background verification. References will not be contacted until mutual interest has been established.
• Degree verification
• Pass a pre‑employment medical exam, which includes a Drug screen.
• Starting salary based on education and/or experience and internal equity.

E-Verify Participation

The City of San Bernardino participates in the E-Verify program. In compliance with federal law, all employers are required to verify the identity and employment eligibility of individuals hired to work in the United States.

Accordingly, the City will provide information from each new employee’s Form I-9 to the U.S. Department of Homeland Security and the Social Security Administration to confirm authorization to work in the United States.

For more information about E-Verify, please visit the U.S. Citizenship and Immigration Services website at www.uscis.gov

Disclaimers

The City of San Bernardino is an Equal Employment Opportunity Employer. The City follows a nepotism policy, which may impact hiring decisions if an applicant has relatives currently employed by the City.

In compliance with the Americans with Disabilities Act (ADA), the City provides reasonable accommodations for individuals with disabilities. Each request is evaluated on a case‑by‑case basis. To request an accommodation, please contact the Human Resources Department directly at (909) 998‑2060.

This bulletin is intended for informational purposes only and does not constitute a contract, expressed or implied. Its contents may be modified or withdrawn without prior notice.

For questions regarding this recruitment, contact Human Resources at 909‑998‑2060 or email Mirriam Coronel at [e-mail].

Additional information is available at www.sbcity.org.