DEPUTY CITY CLERK

City of Commerce; Commerce (CA); Presencial; USD 70.000 - 95.000; Jornada completa

Descripción de la vacante

City of Commerce is seeking an experienced City Clerk support professional to assist in administration, records management, and coordination of City Council meetings. The role involves handling official documents, notices, and legislative materials, and ensuring compliance with open meetings and public records laws.

Responsibilities include assisting in elections administration, minutes, and archiving, while providing information to staff and the public.

Formación

• Associate degree in public administration or similar field.
• Experience supporting city clerk functions and public meetings is preferred.
• Knowledge of open meeting and public records laws is desirable.

Responsabilidades

• Assist in administration and operation of the City Clerk's Office.
• Preserve official records, documents, contracts, and archives in compliance with laws.
• Coordinate agenda packets, notices, and supporting materials for council and commissions.
• Attend meetings, record proceedings, and prepare minutes and actions.
• Ensure compliance with Brown Act, Public Records Act, and related regulations.
• Prepare and distribute correspondence, notices, and official documents.
• Provide information to staff, officials, and the public regarding Clerk programs and processes.
• Help establish records management systems and maintain confidentiality.

Conocimientos

Public records management

Meeting coordination

Attention to confidentiality

Public administration support

Educación

Associate's degree in Public Administration, Business Administration, Political Science or related field

Descripción del empleo

Under general direction of the City Clerk, performs a variety of complex administrative, technical, and statutory duties in support of the City Clerk's Office. Assists in the management and preservation of official City records, legislative documents, and municipal archives; coordinates activities related to City Council meetings, agendas, minutes, ordinances, and resolutions; assists in the administration and conduct of municipal elections; and ensures compliance with applicable federal, state, and local laws, including open meeting and public records requirements. Provides technical support to City departments and the public regarding City Clerk functions and serves in the absence of the City Clerk as assigned.

The following duties ARE NOTintended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Assists in the administration and operation of the City Clerk’s Office and performs the duties of the City Clerk in the absence of the City Clerk as assigned.
• Assists in maintaining and preserving official City records, legislative documents, contracts, ordinances, resolutions, agreements, and municipal archives in accordance with applicable laws, regulations, and records retention requirements.
• Coordinates, prepares, compiles, reviews, and distributes City Council, Successor Agency, and other assigned board and commission agenda packets, public meeting notices, supporting documentation, and related materials.
• Attends City Council, board, commission, and other public meetings as assigned; records proceeding and prepares, transcribes, and maintains official minutes and actions.
• Assists in ensuring compliance with applicable federal, state, and local laws, including Ralph M. Brown Act, California Public Records Act, Political Reform Act, and other regulations governing City Clerk operations.
• Prepares, reviews, processes, and distributes correspondence, reports, contracts, legal notices, public notices, proclamations, resolutions, ordinances, and other official City documents.
• Provides information and assistance to City staff, elected officials, public agencies, and the public regarding City Clerk programs, policies, procedures, records, and municipal processes.
• Assists in establishing record keeping systems including files and other storage or retrieval system; ensures the absolute confidentiality of all records and information.
• May supervise lower-level support staff.
• Performs related duties as assigned.

Education and Experience:

Associate’s degree from an accredited college or university in Public Administration, Business Administration, Political Science or a related field;

AND

Four (4) years of increasingly responsible administrative, clerical, and technical experience in a City Clerk’s Office, municipal or county government agency, or related public sector environment, including experience supporting public meetings, records management, legislative processes, elections, or public records requests.

LICENSES, CERTIFICATES AND SPECIAL REQUIREMENTS

Required Licenses or Certifications:

Must possess a valid California driver's license and safe driving record.

Notary Public certification is required within six (6) months of hire.