Deposits Specialist

North Carolina Department of Revenue; North Carolina; On-site; USD 39,000 - 43,000; Full time

Job summary

The North Carolina Department of Revenue is seeking a Deposits Specialist in the Submissions Processing Division. This onsite role focuses on preparing payment batches, ensuring secure deposit of state funds, and monitoring IC L transmissions with precision.

Candidates should have a HS diploma or GED and strong data-entry, accuracy, and reconciliation skills. Vocational experience in deposits and reports is valued in a fast-paced environment at the Raleigh HQ.

Qualifications

• Requires 10-key data entry at 7,000 keystrokes/hour and typing 40 WPM with 98% accuracy.
• Ability to locate, organize, and sort documents in numerical order in a high-volume production environment.
• Ability to review, verify, reconcile, and process reports and deposit-related documentation.
• Ability to work independently and as part of a team to support operational needs.

Responsibilities

• Prepare batches containing payment coupons and checks for deposit.
• Ensure timely, accurate, and secure deposit of state funds via the Image Cash Letter (ICL) process.
• Monitor deposit transmissions and confirmations; review Virtual Sort reports and related deposits.
• Reconcile accounts, research and resolve debit/credit encoding errors from banks.
• Provide backup coverage for Returned Checks and Deposit processing functions.

Skills

10-key data entry

Typing 40 wpm

Attention to detail

Report reconciliation

Teamwork

Independent work

Education

High School Diploma or GED

Job description

About Us

The North Carolina Department of Revenue is committed to excellence in tax administration, ensuring secure and efficient collection of revenue to fund vital public services. We are an employer of choice offering excellent benefits, competitive pay, professional development, and career advancement. Our dedicated team provides accurate information, achieves high compliance, and delivers innovative services with integrity and fairness. DOR is an equal opportunity employer hiring qualified candidates regardless of race, color, gender, national origin, religion, age, disability, or political affiliation.

Agency

Dept of Revenue

Division

Submissions Processing

Job Classification Title

Administrative Specialist I (S)

Position Number

60082973

Grade

NC08

About Us

The North Carolina Department of Revenue is committed to excellence in tax administration, ensuring secure and efficient collection of revenue to fund vital public services. We are an employer of choice offering excellent benefits, competitive pay, professional development, and career advancement. Our dedicated team provides accurate information, achieves high compliance, and delivers innovative services with integrity and fairness. DOR is an equal opportunity employer hiring qualified candidates regardless of race, color, gender, national origin, religion, age, disability, or political affiliation.

Description Of Work

***PLEASE NOTE: THIS WILL CLOSE AT 11:59 P.M. THE DAY PRIOR TO THE END DATE LISTED ON THIS JOB POSTING*** This is an Onsite position located at NCDOR-Headquarter building, 501 N. Wilmington Street, Raleigh, NC 27604 The North Carolina Department of Revenue is recruiting for a Deposits Specialist in our Submissions Processing Division (SPD). The Deposit Specialist is responsible for preparing batches containing payment coupons and checks and ensuring the timely, accurate, and secure deposit of state funds through the Image Cash Letter (ICL) process. This position monitors deposit transmissions and confirmations, reviews Virtual Sort reports, processes and releases the Subs Report, verifies daily reports, and researches and resolves debit and credit encoding errors received from the bank. The role requires accuracy, attention to detail, and adherence to established processing and reporting deadlines to ensure the proper handling of taxpayer payments and deposits. This position also serves as backup support for Returned Checks Specialist functions, including researching, resolving, and collecting returned (bad) checks; investigating payment rejections; assessing penalties; processing billings and collections; reconciling accounts; maintaining records; and working with taxpayers, financial institutions, and agency staff to resolve payment-related issues.

Knowledge Skills And Abilities/Management Preferences

• Strong attention to detail and accuracy when preparing deposits, reviewing reports, and performing quality control functions


• Ability to perform 10-key data entry at a minimum of 7,000 keystrokes per hour and type at least 40 words per minute with 98% accuracy


• Ability to locate, organize, and sort documents in proper numerical order while maintaining accuracy in a high-volume production environment


• Ability to review, verify, reconcile, and process reports and deposit-related documentation while ensuring compliance with established policies and procedures


• Ability to work independently and as part of a team to support operational needs, maintain workflow continuity, and provide backup coverage for both Return Check and Deposit processing functions

Recruitment Range: $39,244.00 - $43,000.00

Effective July 1, 2025, candidates now meet the minimum qualifications of a position if they have the minimum education and experience listed from the class specification. The knowledge, skills, and abilities listed in the vacancy announcement should be used as management preferences and be used to screen for the most qualified pool of applicants.

COMPENSATION & BENEFITS

The state of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Some Highlights Include

• The best funded pension plan/retirement system in the nation according to Moody’s Investor’s Service


• Twelve paid holidays per year


• Fourteen vacation days per year which increase as length of service increases and accumulates year-to-year


• Twelve sick days/year which are cumulative indefinitely


• Paid Parental Leave


• Personal Observance Leave and Community Service Leave


• Longevity pays lump sum payout yearly based on length of service


• 401K, 457, and 403(b) plans


• Eligibility for the Public Service Loan Forgiveness Program

About Us

The North Carolina Department of Revenue is committed to excellence in tax administration, ensuring secure and efficient collection of revenue to fund vital public services. We are an employer of choice offering excellent benefits, competitive pay, professional development, and career advancement. Our dedicated team provides accurate information, achieves high compliance, and delivers innovative services with integrity and fairness. DOR is an equal opportunity employer hiring qualified candidates regardless of race, color, gender, national origin, religion, age, disability, or political affiliation.

This position is subject to federal and state criminal background checks that may include fingerprinting and verification of tax compliance. "Tax compliance" is defined as having filed and paid all North Carolina State taxes owed each year leading up to the current calendar year or currently in a non-delinquent payment status with the State of North Carolina on taxes that are currently owed to the state.

To be considered within the most qualified pool of applicants and receive credit for your work history and credentials, you must document all related education and experience on the State of North Carolina application in the appropriate sections of the application form. Any information omitted from the application cannot be considered for qualifying credit.

Applicants eligible for veteran's preference should attach a copy of form DD-214.

Minimum Education And Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.