Department Executive Director Medicine - Faculty Practice

Tufts Medical Center, Inc.; Boston (MA); On-site; USD 163,000 - 208,000; Full time

Job summary

Tufts Medical Center is seeking a senior leader to manage the Service Line's strategic, financial, and operational aspects. You will lead business planning, ensure patient access and care excellence, and oversee budgeting and resource utilization in collaboration with medical staff leadership.

The role emphasizes developing market-driven service lines, reporting performance, and driving patient satisfaction while aligning with the hospital's mission and Total Rewards program.

Qualifications

• Master's degree in Healthcare or Business Administration is required.
• Seven (7) years of progressive leadership growth in the healthcare industry is required.
• Experience in administrative roles within applicable departments is preferred.

Responsibilities

• Leads development of the annual business plan for the Service Line.
• Collaborates with Medical Staff Leadership to optimize resources and achieve goals.
• Ensures efficient operations across physician practices and hospital services.
• Develops physician incentive programs to drive performance.
• Identifies market opportunities and service extensions.
• Collaborates on marketing/public relations to enhance image as a surgical services provider.
• Uses metrics to report to medical leadership and improve clinical processes.
• Develops financial and performance reports to guide management decisions.
• Drives patient/customer satisfaction programs.
• Oversees Service Line finances to meet revenue and budgeting targets.
• Manages budgeting and cost containment for capital and operating expenses.
• Partners with hospital leadership to align with the organization's mission.
• Implements strategies to stay competitive in managed care.
• Represents the Service Line at community events and professional meetings.
• Manages procurement, licensing, and research activities of the Service Line.
• Ensures proper staffing and professional development.
• Coordinates Quality Improvement programs for the Service Line.
• Ensures compliance with accreditation and regulatory standards.
• Advocates the mission and values of the Service Line.
• Maintains collaborative relationships to achieve goals.
• Hires, motivates, and supervises personnel.
• Identifies performance metrics and benchmarks.
• Analyzes volume trends and recommends program improvements.
• Develops and implements marketing plans for service promotion.
• Ensures facilities and support services are efficient.

Skills

Interpersonal skills

Budgeting

Financial planning

Analytical skills

Organizational skills

Medical terminology

Independent work

Confidentiality

Prioritization

Mentoring

Education

Master's degree in Healthcare or Business Administration

Tools

Microsoft Office

Job description

About Tufts Medicine Tufts Medical Center

Tufts Medical Center, a world-renowned academic medical center, has provided exceptional care across New England for over two centuries. From our primary care to our level one trauma center to our leading heart transplant program and over 100 specialties and services, our clinicians deliver innovative, patient-centered care every day. Tufts Medical Center is the principal teaching hospital for Tufts University School of Medicine and a leading research institution, conducting game-changing medical and health policy research.

Location: Tufts Medical Center, Boston, MA

Job Overview

This position is accountable for management, taking leadership for the strategic, financial, and operational aspects of the Service Line. In collaboration with departmental leadership, takes full accountability for strategic business plan development, the achievement of annual and long-term operational goals, excellence in patient access and care, and effective financial management.

Job Description

Minimum Qualifications:

• Master's degree in Healthcare or Business Administration.
• Seven (7) years of progressive leadership growth in the healthcare industry.

Preferred Qualifications:

• Ten (10) years of progressive leadership growth in the healthcare industry.
• Experience in administrative role within applicable department(s).

Duties and Responsibilities:

• 1. Plays a lead role in and collaborates with Medical Staff Leadership for the development of the annual business plan for the Service Line that will foster the achievement of established goals for market share, budget, revenue and patient visits.
• 2. Serves as an effective liaison with Medical Staff Leadership and key management and staff throughout the Medical Center system, to foster collaborative efforts for the most efficient integration and utilization of resources for the achievement of the Service Line goals.
• 3. Collaborates with department leadership to ensure efficient business operations at physician practice offices and the smooth integration with hospital business operations, to effectively support the achievement of the Service Line business plan.
• 4. Develops, recommends, and administers physician's financial incentive programs to foster continual improvements in meeting established goals.
• 5. Maintains an accurate sense of the market, identifies under-served needs, and suggests, researches and recommends corresponding viable Service Line Services programs, expansion opportunities, etc.
• 6. Collaborates with External Affairs to develop and carry out marketing and/or public relations programs to enhance the Medical Center's image within relevant healthcare communities as a surgical services provider of choice.
• 7. Working in collaboration with medical staff leadership, identifies and utilizes appropriate statistical measures, and ensures or produces meaningful reports that enable medical leadership to make clinical process decisions, and monitor and continually improve clinical processes.
• 8. Develops and utilizes appropriate statistical and financial performance measures and produces meaningful reports that enable management to make good operational decisions and monitor and continually improve performance.
• 9. Develops and administers programs to foster a high level of patient/customer satisfaction.
• 10. Oversees the finances of the Service Line, to help develop appropriate revenue and budgetary goals and to ensure that the goals are met.
• 11. Provides budgeting and cost containment management for capital expenditures, operational expenses, etc.
• 12. Works with the Medical and hospital leadership to develop programs consistent with organization's mission statement.
• 13. Develops and implements strategies to position the Service Line to be competitive in a managed care environment.
• 14. Serves as representative of the Service Line at community functions, educational seminars and professional meetings.
• 15. Manages all operational facets of the Service Line services programs including procurement of equipment, the licensing requirements, clinical research trials, etc.
• 16. Ensures the efficient utilization and development of personnel resources through programs for effective selection, training and development, and morale.
• 17. Coordinates and monitors the Quality Improvement programs for the Service Line.
• 18. Assures compliance with all accreditation and regulatory agencies including JCAHO standards, through documentation consistent with scoring guidelines.
• 19. Advocates the mission, philosophy and core values of the service line ensuring consistency with the hospital's mission statement.
• 20. Maintains collaborative, team relationships with peers and colleagues in order to effectively contribute to the working groups achievement of goals, and to help foster a positive work environment.
• 21. Hires, motivates, and supervises personnel.
• 22. Identifies and recommends appropriate performance metrics and benchmarks.
• 23. Analyzes trends impacting volume at both the in-patient and outpatient level and makes recommendations to foster the programs' continued success.
• 24. Develops and implements marketing plans to promote programs to other facilities.
• 25. Ensures efficient, appropriate facilities, support services such as information services, equipment maintenance, etc.

Physical Requirements:

• 1. This is largely a sedentary role, which involves sitting most of the time, but may involve movements such as walking, standing, reaching, ascending/descending stairs, and operating office equipment.
• 2. Frequently required to speak, hear, communicate, and exchange information.
• 3. Ability to see and read computer displays, read fine print, and/or normal type size print and distinguish letters, numbers and symbols.
• 4. Requires manual dexterity using fine hand manipulation to operate computer keyboard.

Skills & Abilities:

• 1. Computer literacy including familiarity with Microsoft Office (Word, Excel, PowerPoint, Outlook), relational databases (Access), and comfortable learning new computer applications.
• 2. Excellent interpersonal and customer service skills including excellent interpersonal and telephone skills.
• 3. High degree of tact is necessary due to frequent interaction with patients, physicians, and insurance companies.
• 4. Strong business skills, including understanding of health care expenses, billing, revenue, and reimbursement models and how they affect business plans.
• 5. Analytic and quantitative skills are needed to design and produce financial and clinical reports to make resource-planning decisions.
• 6. Excellent organizational skills required with attention to detail.
• 7. Knowledge of medical terminology.
• 8. Ability to work independently with a minimum of supervision in routine matters.
• 9. Ability to maintain sensitive and confidential medical information.
• 10. Strong budgeting, financial planning, and monitoring expertise.
• 11. Self-motivated.
• 12. Ability to prioritize work and be flexible with work assignments.

Job Profile Summary

This role focuses on providing administrative and business support to the organization in order to achieve operational goals. In addition, this role focuses on performing the following Clinical Administration duties: Long-term strategic planning, determines strategic issues and opportunities that could affect practice success, prioritizes and tracks investments across practices, allocates resources and makes decisions regarding practice growth, and develop need to accomplish the practice's vision. A management role that supervises employees focusing on tactical, operational activities within a specified area, with the majority of time spent overseeing area of responsibility, planning, prioritizing and/or directing the responsibilities of employees. Goal achievement is typically accomplished through performance of direct and/or indirect reports. A role that directs a department or small unit that includes multiple teams led by managers and/or team Leaders. Responsibilities typically include: ownership of short to mid-term (1-3 years) execution of functional strategy and the operational direction of the Department, problems faced are often complex and require extensive investigation and analysis, and requires ability to influence others to accept practices and approaches, and ability to communicate and influence executive leadership.

At Tufts Medicine, we want every individual to feel valued for the skills and experience they bring. Our compensation philosophy is designed to offer fair, competitive pay that attracts, retains, and motivates highly talented individuals, while rewarding the important work you do every day.

The base pay ranges reflect the minimum qualifications for the role. Individual offers are determined using a comprehensive approach that considers relevant experience, certifications, education, skills, and internal equity to ensure compensation is fair, consistent, and aligned with our business goals.

Beyond base pay, Tufts Medicine provides a comprehensive Total Rewards package that supports your health, financial security, and career growth-one of the many ways we invest in you so you can thrive both at work and outside of it.

Pay Range

$162,773.52 - $207,541.52

based on full-time equivalent