Department Coordinator, Senior

Premera Blue Cross; Mountlake Terrace (WA); Hybrid; USD 67,000 - 107,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K with match

Pension plan

Paid time off

Wellness program

Commuter perks

Free on-site parking

Job summary

Premera Blue Cross in Washington state is seeking a Department Coordinator, Senior to provide administrative and project support for an assigned department. This hybrid role requires coordinating projects (60%) and handling department admin (40%), including executive support for SVPs.

The position emphasizes developing communication solutions, managing calendars, creating dashboards, and maintaining SharePoint sites.

Qualifications

• Bachelor's degree or 4 years administrative support experience.
• 4 years project support experience including managing details, logistics, data, metrics, budgets, and/or tracking services.
• Experience in similar department or environment preferred.

Responsibilities

• Manage and/or participate as a team member on assigned projects. Track and distribute project management documentation including project plan, scope and deliverables, stakeholder analysis and other pertinent documents to ensure timely completion of deliverables.
• Assist team members with production of materials and/or related projects/program documents, including administrative management of on‑going or ad hoc reports, development of tables, charts, graphs, consolidated information, text, etc.
• Support team with research, competitive profile information, tracking of related industry trends and maintenance of system for cataloging or filing of research sources and outcomes.
• Assist in support and execution of team, department, project and/or program strategies or goals to achieve business objectives.
• Develops and/or maintains websites, blogs and/or other department specific databases, systems and/or SharePoint sites.
• Provide office assistance to team members that would include scheduling meetings, managing deadlines, ordering supplies, tracking data, managing meeting logistics, etc.
• Help manage vendor relationships.
• Manage and monitor development and execution of internal and external department, team and/or project calendars.
• Manage distribution of various teams, department and/or project/program communications, products/artifacts and/or information to a wide range of internal audiences.
• Generate reports and dashboards for the department, team and/or projects/programs.
• Manage department budget and track invoices.
• Manage department business unit goal tracking and related processes.
• Other duties as assigned.

Skills

Administrative support

Project coordination

Stakeholder support

Communication

Education

Bachelor's degree

4 years admin/project support experience

Tools

SharePoint

Databases

Administrative systems

Job description

Workforce Classification: Hybrid

Join Our Team: Do Meaningful Work and Improve People’s Lives

Our purpose, to improve customers’ lives by making healthcare work better, is far from ordinary. And so are our employees. Working at Premera means you have the opportunity to drive real change by transforming healthcare.

Premera is committed to being a workplace where people feel empowered to grow, innovate, and lead with purpose. By investing in our employees and fostering a culture of collaboration and continuous development, we’re able to better serve our customers. It’s this commitment that has earned us recognition as one of the best companies to work for. Learn more about our recent awards and recognitions as a greatest workplace.

Learn how Premera supports our members, customers and the communities that we serve through our Healthsource blog: https://healthsource.premera.com/.

The Department Coordinator, Senior, is responsible for providing administrative and project support for an assigned department, team and/or program. This position will be responsible working with the various team members to understand business needs and assist with the development of communication solutions (external and internal facing), that will address those needs. Primary responsibilities of this job involve coordinating and/or managing projects to meet departmental objectives (60% of time). Secondary responsibilities include departmental administrative (40% of time) and Senior Vice President support.

This is a Hybrid position with a minimum of eight days onsite per month.

What you will do:

• Manage and/or participate as a team member on assigned projects. Track and distribute project management documentation including project plan, scope and deliverables, stakeholder analysis and other pertinent documents to ensure timely completion of deliverables.
• Assist team members with production of materials and/or related projects/program documents, including administrative management of on‑going or ad hoc reports, development of tables, charts, graphs, consolidated information, text, etc.
• Support team with research, competitive profile information, tracking of related industry trends and maintenance of system for cataloging or filing of research sources and outcomes.
• Assist in support and execution of team, department, project and/or program strategies or goals to achieve business objectives.
• Develops and/or maintains websites, blogs and/or other department specific databases, systems and/or SharePoint sites.
• Provide office assistance to team members that would include scheduling meetings, managing deadlines, ordering supplies, tracking data, managing meeting logistics, etc.
• Help manage vendor relationships.
• Manage and monitor development and execution of internal and external department, team and/or project calendars.
• Manage distribution of various teams, department and/or project/program communications, products/artifacts and/or information to a wide range of internal audiences.
• Generate reports and dashboards for the department, team and/or projects/programs.
• Manage department budget and track invoices.
• Manage department business unit goal tracking and related processes.
• Other duties as assigned.

What you will bring:

• Bachelor's degree or four (4) years’ administrative support experience. (Required)
• Four (4) years’ project support experience including managing project details, logistics, data, metrics, budgets, and/or tracking services. (Required)
• Experience working in a similar type of department or comparable work environment. (Preferred)

What you will gain:

• Hands‑on project coordination and management experience.
• Stronger communication and stakeholder support skills.
• Experience creating reports, dashboards, and business materials.
• Broader knowledge of budgeting, vendors, and department operations.
• Proficiency with SharePoint, databases, and administrative systems.

Physical Requirements:

The following have been identified as essential physical requirements of this job and must be performed with or without an accommodation: This is primarily a sedentary role which requires the ability to exert up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. This role requires the ability to keyboard and to communicate clearly and understandably in person, and over the telephone. This role would require the ability to lift files/small packages, push mail carts, open filing cabinets and bend or stand as necessary.

Premera total rewards

Our comprehensive total rewards package provides support, resources, and opportunities to help employees thrive and grow. Our total rewards are more than a collection of perks, they're a reflection of our commitment to your health and well-being. We offer a broad array of rewards including physical, financial, emotional, and community benefits, including:

• Medical, vision, and dental coverage with low employee premiums.
• Voluntary benefit offerings, including pet insurance for paw parents.
• Life and disability insurance.
• Retirement programs, including a 401K employer match and, believe it or not, a pension plan that is vested after 3 years of service.
• Wellness incentives with a wide range of mental well‑being resources for you and your dependents, including counseling services, stress management programs, and mindfulness programs, just to name a few.
• Generous paid time off to reenergize.
• Looking for continuing education? We have tuition assistance for both undergraduate and graduate degrees.
• Employee recognition program to celebrate anniversaries, team accomplishments, and more.

For our hybrid employees, our on‑campus model provides flexibility to create your own routine with access to on‑site resources, networking opportunities, and team engagement.

• Commuter perks make your trip to work less impactful on the environment and your wallet.
• Free convenient on‑site parking.
• Subsidized on‑campus cafes make lunchtime connections with colleagues fun and affordable.
• Participate in engaging on‑site activities such as health and wellness events, coffee connects, disaster preparedness fairs and more.
• Our complementary fitness & well‑being center offers both in‑person and virtual workouts and nutritional counseling.
• Need a brain break? Challenge someone to a game of shuffleboard or ping pong while on campus.

Equal employment opportunity/affirmative action:

Premera is an equal opportunity/affirmative action employer. Premera seeks to attract and retain the most qualified individuals without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, gender or gender identity, sexual orientation, genetic information or any other protected characteristic under applicable law.

The pay for this role will vary based on a range of factors including, but not limited to, a candidate’s geographic location, market conditions, and specific skills and experience.

The salary range for this role is posted below; we generally target up to and around the midpoint of the range.

National Plus Salary Range:

$66,800.00 - $106,900.00

• National Plus salary range is used in higher cost of labor markets including Western Washington and Alaska.

We’re happy to discuss compensation further during the interview because we believe that open communication leads to better outcomes for all. We’re committed to creating an environment where all employees are celebrated for their unique skills and contributions.