Department Coordinator

Moffitt Cancer Center; Tampa (FL); On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a Department Coordinator to enhance the operation and efficiency of their department. This role involves managing multiple projects, providing administrative expertise, and supporting ACGME Fellowship programs. The ideal candidate will have strong organizational skills and experience in healthcare or educational settings. Join a recognized leader in cancer care, where your contributions will help streamline operations and support a dedicated team in achieving their goals. This is a fantastic opportunity to make a meaningful impact in a collaborative environment.

Qualifications

• Minimum three years' experience in an administrative or analytical role.
• Proficiency with office organization and MS Office Suite.

Responsibilities

• Coordinate recruitment and onboarding activities for residents and fellows.
• Maintain department contact lists and calendars, managing schedules.

Skills

Administrative Support

Communication Skills

Project Management

MS Office Suite

Problem Solving

Education

High School Diploma

Bachelor’s Degree

Tools

MS Office Suite

Capstone/PowerChart

SSRS Reporting Tools

Adobe Professional

New Innovations

ERAS

Job description

At Moffitt Cancer Center, we strive to be the leader in understanding the complexity of cancer and applying these insights to contribute to the prevention and cure of cancer. Our diverse team of over 9,000 are dedicated to serving our patients and creating a workspace where every individual is recognized and appreciated. For this reason, Moffitt has been recognized on the 2023 Forbes list of America’s Best Large Employers and America’s Best Employers for Women, Computerworld magazine’s list of 100 Best Places to Work in Information Technology, DiversityInc Top Hospitals & Health Systems, and continually named one of the Tampa Bay Times’ Top Workplace. Additionally, Moffitt is proud to have earned the prestigious Magnet designation in recognition of its nursing excellence. Moffitt is a National Cancer Institute-designated Comprehensive Cancer Center based in Florida, and the leading cancer hospital in both Florida and the Southeast. We are a top 10 nationally ranked cancer center by Newsweek and have been nationally ranked by U.S. News & World Report since 1999.

Summary

Job Summary:

The Department Coordinator works to enhance the operation, efficiency, and integration of the Department, including the clinic and administrative office as appropriate. This position coordinates projects and provides administrative expertise to the Department. It manages multiple projects and independently prioritizes work as directed by the Department Administrator or Department Chair. The Department Coordinator also provides a variety of administrative support functions to ensure the efficient operation of the Department. This role involves coordinating internal and external resources to meet the Department's goals and objectives in a timely and financially responsible manner. Additionally, Department Coordinators support and manage activities related to ACGME Fellowship programs, overseeing all aspects of program management and administration, including planning, coordinating academic and operational activities, ensuring compliance with accreditation standards, and advising on GME program issues. Other duties may be assigned by Leadership.

Responsibilities:

• Coordinate recruitment and onboarding activities for residents and fellows, streamlining workflows and processes, and collaborating with other departments from interview to hire.

• Maintain department contact lists and calendars, including managing schedules via SmartWeb for over 12 schedules, including those needed for CGSO coverage. Schedule meetings, take minutes, and support department meetings and subcommittees, ensuring all trainees and supervising physicians are updated at institutional and state levels.

• Promote effective verbal and written communication among faculty and staff. Serve as a key resource and super user for departmental systems, reports, and operations. Independently research solutions to communication challenges for team members and service users.

Credentials/Qualifications:

§ High School diploma required; Bachelor’s Degree preferred.

§ Required: Minimum three (3) years' experience in an administrative or analytical role within healthcare, education, or corporate settings.

§ Preferred: Over five (5) years' experience in an administrative or analytical role within healthcare, education, or corporate environments.

§ Demonstrated proficiency with office organization, procedures, protocols, and MS Office Suite (Word, Excel, PowerPoint). Familiarity with Capstone/PowerChart and SSRS reporting tools is desirable.

§ Proficiency in Adobe Professional, New Innovations, and ERAS is preferred, with training available on the job if needed.