Department Coordinator

00015 Ameriprise Financial Services, LLC.; Minneapolis (MN); Hybrid; USD 67,000 - 98,000; Full time

Job summary

Ameriprise Financial Services, LLC. is seeking an organized Administrative/Project Coordinator within Wealth Management Solutions. The role focuses on moving department initiatives, coordinating activities, and preparing updates for stakeholders.

You will also support communications, events, and employee engagement, promoting productivity and collaboration. The position offers in-person collaboration with some flexibility and requires strong organizational and problem-solving skills to drive

Qualifications

• Associate Degree or 3–5 years of admin/project management experience.
• Excellent communication and negotiation skills.
• Highly organized with strong attention to detail.
• Able to manage multiple tasks in a dynamic environment.
• Proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, Outlook, Copilot or similar AI-enabled tools, Concur, and purchasing systems.

Responsibilities

• Support department initiatives and projects.
• Maintain project plans and tracking tools, coordinate activities, monitor milestones and deliverables, and follow up on action items.
• Prepare leadership materials, Business Development updates, project status reports and metrics.
• Coordinate department topics and staff communications, including leadership updates and talking points.
• Provide end-to-end event planning and logistical support for department events, leadership meetings and onboarding sessions.

Skills

Excellent communication

Attention to detail

Time management

Independent initiative

Critical thinking

Education

Associate Degree

3–5 years admin/PM experience

Tools

Microsoft Word

Excel

PowerPoint

SharePoint

Outlook

Copilot/AI tools

Concur

Purchasing systems

Job description

About Our Company

We’re a diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of year-end 2024. Our team of 22,000 people across 19 countries, serves more than 3.5 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses – Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.

Job Description

As a member of the Business Development team in Wealth Management Solutions, you will play a key role in moving department initiatives and projects forward. You will partner with leaders and business teams to coordinate activities, track deliverables and prepare updates that keep stakeholders informed and work on schedule. You will also support department communications, events and employee engagement, champion productivity and collaboration tools, and help maintain organized business operations. This role offers exposure to a variety of department priorities and the opportunity to make a meaningful contribution through strong organization, problem-solving and follow-through.

Key Responsibilities

• Serve as a member of the Business Development team, with primary responsibility for supporting department initiatives and projects.


• Maintain project plans and tracking tools, coordinate activities, monitor milestones and deliverables, and follow up on action items.


• Support project reviews and department workflows, and communicate progress and issues to business partners.


• Serve as a department technology champion, supporting the use of productivity and collaboration tools.


• Research and respond to questions about department processes and requests, partnering with other functional areas to resolve issues.


• Prepare leadership materials, Business Development updates, project status reports and metrics.


• Coordinate recurring management reports and executive submissions to meet established deadlines.


• Coordinate department topics and staff communications, including leadership updates, employee meeting communications and talking points.


• Support planning for recurring department forums.


• Provide end-to-end event planning and logistical support for department events, leadership meetings, employee onboarding and development sessions.


• Coordinate branded materials and merchandise as needed.


• Support employee engagement committees, activities and action plans.


• Assist in communicating plans and progress toward goals to executive leadership.


• Coordinate scheduling and preparation for department and senior leader meetings.


• Partner with internal business teams to maintain organizational charts, employee rosters and recognition records in shared department resources.


• Support facilities coordination, space validation, workforce tracking and business continuity updates.


• Provide on-boarding and off-boarding assistance to administrative assistants, including identifying office/desk space, requesting system and network access, ordering office equipment and supplies, etc.

Required Qualifications

• Associate Degree; or 3-5 years of equivalent administrative and/or project management experience.


• Adept at building positive and collaborative working relationships.


• Highly organized with a strong attention to detail.


• Capable of managing multiple tasks in a dynamic and fast paced environment.


• Excellent communication skills and ability to negotiate to effectively coordinate department priorities.


• Ability to handle/maintain private and confidential information with discretion.


• Ability to work independently and take proactive initiative on work with little direction.


• Critical thinking and problem-solving skills.


• Proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, Outlook, Copilot or similar AI-enabled tools, Concur, and purchasing systems.

U.S. Work Authorization & Sponsorship

Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders - clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Base Pay Salary

The estimated base salary for this role is $66,700 - $97,700 / year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.

Full-Time/Part-Time

Full time Exempt/Non-Exempt Non-Exempt

Job Family Group

Business Support & Operations Line of Business FPPS Wealth Management Solutions

Equal Opportunity Statement

Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law. We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.

Culture & Opportunities

Since 1894, Ameriprise Financial has helped people feel more confident about their financial future. Guided by strong values and a deep commitment to clients, we've remained a trusted leader in financial planning and advice for more than 130 years. Through our businesses, Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance & Annuities, we deliver advice, investment and protection solutions designed for long-term success. While each business brings distinct capabilities and expertise, all are united by our unwavering focus on clients and a strong financial foundation. For you, that means the opportunity to build a meaningful career in a high-performing, collaborative culture where your expertise can grow, your contributions are valued and your work can make a real impact. As a global financial services company with three complementary businesses, the breadth of our capabilities sets us apart. It also creates unique opportunities for employees to learn, collaborate and grow their careers: Ameriprise Financial: Financial planning, advice and wealth management. Columbia Threadneedle Investments: Global asset management serving individual, institutional and corporate clients. RiverSource Insurance & Annuities: Products and solutions designed to help clients protect and grow their wealth.