Department Assistant - PE Internal Medicine - Nephrology - USA Health Physicians Group

USA Health; Mobile (AL); On-site; USD 26,000 - 38,000; Part time

Job summary

The University of South Alabama is seeking an entry-level secretarial assistant to support multiple departments. The role involves composing correspondence, typing memoranda and reports, payroll tasks, travel arrangements, and managing the supervisor's calendar.

It requires excellent organizational skills and the ability to work independently in a fast-paced environment. Regular attendance, good communication, and professional reception duties are essential.

Qualifications

• High School Diploma or equivalent. Required

Responsibilities

• Composing correspondence and typing memoranda, reports and letters.
• Payroll, travel arrangements, and maintaining supervisor's calendar.
• Assist with clerical duties and office reception duties as needed.
• Maintain records, manage mail, greets visitors, and support in expediting workload.

Education

High School Diploma

Job description

Overview

USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community.USA Health is changing how medical care, education, and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists, and researchers provides the region's most advanced medicine at multiple facilities, campuses, clinics, and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall well-being of our community.

Responsibilities

• This is entry level secretarial work assigned to departments or areas with moderate scope.
• An employee in a position allocated to this classification is responsible for performing duties which involve composing correspondence
• Typing memoranda, reports, and correspondence
• Payroll, complete personnel requisitions on direction of manager, makes travel arrangements and keeping the supervisor's calendar
• Prepares and processes documents and records
• Assignments at this level involve relieving the supervisor of minor administrative and/or clerical functions and exercising considerable initiative in carrying out assignments
• Work is performed under general or administrative supervision
• Only projects which entail technical or confidential matters are given close attention by the immediate supervisor
• Receives and reads incoming mail
• Screens items which can be handled personally and forwards the rest to supervisor or subordinates together with necessary background material
• Maintains control records on incoming correspondence and action documents and follows up on work in progress to ensure timely reply or action
• Maintains alphabetical and chronological files and records of office correspondence, documents, reports, and other materials
• Acts as office receptionist
• Answers telephone
• Greets, announces, and routes visitors
• Assists in expediting the work of the office including such matters as shifting clerical subordinates to take care of fluctuating workloads
• Assembles and summarizes information from files and documents in the office or other available sources for the supervisor's use on the basis of general instructions as to the nature of the information needed
• Performs all clerical work related to a particular phase of the supervisor's program, maintaining all records, and composing correspondence relative to the program
• Composes and signs routine correspondence of a non-technical nature in supervisor's name
• Keeps supervisor's calendar by scheduling appointments and conferences with or without prior clearance
• Completes all mandatory department, educational and hospital requirements
• Adheres to current Infection Control and Safety Standards
• Regular and prompt attendance
• Ability to work schedule as defined and overtime as required
• Related duties as assigned

Additional Information

Employees must be in a regular position, working 20 hours or more per week (.50 FTE or greater) to qualify for benefits.

Qualifications

• High School Diploma or equivalent. Required
• Comparable combination of education and experience may substitute for the above requirements.

Equal Employment Opportunity/Affirmative Action Employer

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.