Department Assistant

UMC Health System; Lubbock (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

UMC Health System is seeking a Department Assistant at the Main Campus. The role provides essential clerical and administrative support to the assigned department, including phones, visitors, scheduling, and document preparation.

Responsibilities include coordinating deliveries, assisting with meetings and events, and maintaining reports and mail. The candidate should have a High School Diploma or GED plus at least one year of related experience, with strong communication and organizational

Qualifications

• High School Diploma or GED required; 1+ year of related office support or administrative experience.
• Demonstrated communication skills, both verbally and in writing; must be able to speak, read, and write English.
• Proficient in Microsoft Office and able to maintain confidentiality.
• Strong organizational skills and attention to detail.

Responsibilities

• Answer phones, direct visitors, schedule appointments, prepare documents, generate reports, file, scan, and handle faxing.
• Greet and assist visitors to the department, internal and external.
• Coordinate deliveries for the department; prepare reports and presentations as requested.
• Process and deliver mail for the department; assist with timecards and other clerical tasks as needed.
• Collaborate with other department staff to set up meetings and events and maintain equipment.

Skills

Communication

English proficiency

Organizational skills

Confidentiality

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

## Department AssistantApply: UMC Main Campus: Full time: Posted Today: R21733We’ve learned that what is best for patients is also best for employees. Learn more about why we are one of the Best Companies to Work for in Texas.Job Summary The Department Assistant performs general clerical or administrative duties to support the staff and overall maintenance of an assigned department. Job Specific Responsibilities Daily assignments may include but are not limited to: • Answering phones, directing visitors, scheduling appointments, preparing documents, generating reports, filing, scanning, handling incoming and outgoing fax, and any other assigned duties. • Greets and assist visitors to the assigned department, both internal and external • Coordinate any deliveries for assigned department • Serves as Scribe in department and all other assigned meetings • May be required to assist with purchase orders, invoice, payments, expense tracking, or required documentation for the department related to CMS or DNV processing and compliance • Collaborate with other department administrative staff to coordinate the set up and breakdown for department meeting, meals, and special events • Prepare reports and other departmental presentations as requested • Process and deliver mail for assigned department • May be required to assist with purchase orders, invoice, payments, expense tracking, or required documentation for the department related to CMS or DNV processing and compliance • Assist in providing clerical support for staff members within the assigned department • May be asked to edit timecards, perform troubleshooting of office equipment • All other assigned duties as requested by assigned department Education and Experience • High School Diploma or GED • +1 year of related office support or administrative experience Required Licensures/Certifications/Registrations N/A Skills and Abilities • Demonstrated communication skills, both verbally and in writing. Must be able to speak, read, and write English • Good organizational skills and attention to detail • Proficient in Microsoft Office • Ability to maintain confidentiality Interaction with Other Departments and Other Relationships The person in this role will have interactions with all departments and employees within UMC. Interactions with external vendors and medical staff may also be required. Physical Capabilities Position requires prolonged time periods of sitting at a desk, talking on a phone, and working on a computer. Essential hearing and near vision acuity required. Should be able to lift up to 20 pounds, push, pull, and stooping required at times Environmental/Working Conditions Work area is in a confined office space, well lighted, and subject to varying indoor temperatures Direct Reports NA