Department Analyst

California State University; San Jose (CA); On-site; USD 72,000 - 74,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

San José State University is seeking a Department Analyst to support the Department of Film and Theatre within the College of Humanities and the Arts.

The role reports to the Director of Resources and Operations and supports budget administration, office operations, academic processes, faculty recruitment, and department events, serving as a liaison between the department and university offices to ensure smooth daily operations.

Qualifications

• Bachelor's degree or equivalent training required.
• Administrative work experience involving study, analysis, and/or evaluation.
• Experience with budgeting and financial records is preferred.

Responsibilities

• Manage and reconcile department budgets, expenditures, payroll reports, purchasing, travel, reimbursements, and financial records.
• Provide daily administrative and customer service support to the Department Chair, faculty, students, visitors, and campus partners.
• Coordinate department meetings, events, communications, office resources, websites, and social media.

Skills

Budget monitoring

Administrative support

Communication

Customer service

Event coordination

Team leadership

Policy interpretation

Education

Bachelor's degree or equivalent training

BA/BS in Business or related field

Tools

PeopleSoft

Excel

Google Suite

Job description

Job Summary

The College of Humanities and the Arts is seeking a Department Analyst to support the Department of Film and Theatre. Reporting to the Director of Resources and Operations and receiving work lead direction from the Department Chair, the Department Analyst provides administrative and analytical support related to budget administration, office operations, academic processes, faculty recruitment, and department events. The position serves as a liaison between the department and university offices while supporting the continuity and effectiveness of daily department operations.

Key Responsibilities

• Manage and reconcile department budgets, expenditures, payroll reports, purchasing, travel, reimbursements, and financial records
• Provide daily administrative and customer service support to the Department Chair, faculty, students, visitors, and campus partners
• Coordinate department meetings, events, communications, office resources, websites, and social media
• Support faculty recruitment, onboarding, evaluations, curriculum processes, and the maintenance of confidential academic and personnel records
• Hire, train, schedule, and provide work direction to student assistants

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Knowledge of University methods, procedures, and practices
• Ability to compose and appropriately format correspondence and reports
• Command of English grammar, business writing, punctuation, and spelling
• Demonstrated knowledge of budget monitoring practices and policies and procedures
• Ability to analyze budgetary data, conduct preliminary analyses and make accurate projections using business mathematics and basic statistical techniques
• Ability to monitor computerized records, and to research and correct data errors
• Demonstrated ability to establish and maintain effective working relationships within and outside the workgroup and serve as a liaison for the department
• Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist
• Ability to analyze operations and procedural problems and develop, recommend, and evaluate proposed solutions
• Strong verbal and written communication skills
• Strong customer service and public relations skills
• Ability to handle multiple work priorities, organize and plan projects
• Ability to monitor computerized accounting records, and to research and correct errors
• Ability to provide leadership, delegate, train, and mentor staff
• General awareness of emerging technologies, including artificial intelligence (AI), and a willingness to develop skills in their appropriate, responsible, and ethical use in a higher education environment, consistent with institutional policies and practices

Required Qualifications

• A bachelor's degree and/or equivalent training
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• BA/BS in Business or a field related to disciplines in the College
• Four (4) years of progressively responsible administrative work experience including office management
• Excellent written and verbal communication skills
• Experience with PeopleSoft, Excel (including formulas and pivot tables), and Google Suite
• Experience leading others
• Experience tracking multiple budgets and accounts, customer service experience
• Experience planning and coordinating events or projects

Compensation

Classification: Administrative Analyst/Specialist – Non-Exempt
Anticipated Hiring Range: $5,967/month - $6,208/month (Step 12 – Step 14)
CSU Salary Range: $4,799/month - $6,992/month (Step 1 – Step 20)
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Contact Information

People and Culture
[e-mail]

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to [e-mail].

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.
The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.
SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)
All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Education Code 89521 Requirements:

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at [e-mail].

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at [e-mail].

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU system wide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.