Department Administrative Assistant

California State University - Fresno; Fresno (CA); On-site; USD 45,000 - 66,000; Full time

Job summary

California State University, Fresno invites applications for the Department Administrative Assistant (Administrative Support Coordinator I) in the Computer Science Department. Under the general supervision of the Chair, the incumbent provides high‑level administrative support, manages complex scheduling, budget data, and serves as the primary contact for faculty and students.

This full‑time, probationary position requires strong written and verbal communication, meticulous budgeting skills, and

Qualifications

• High school program, technical/vocational program, or their equivalents.
• Three years of progressively responsible administrative support experience.
• Strong written and verbal communication skills.
• Proficiency in maintaining and analyzing budgetary data.

Responsibilities

• Provide complex, large-scale administrative support for the department.
• Serve as primary resource for faculty, teaching staff, and student assistants.
• Independently determine work priorities to meet deadlines and projects.
• Draft and present correspondence and reports with accuracy.

Skills

English grammar

Office systems

Budget procedures

Interpersonal skills

Prioritization

Attendance

Communication skills

Education

High school/technical program

3+ years admin exp

Written/verbal skills

Budget data proficiency

Tools

OmniUpdate

Microsoft Word

Microsoft Excel

Google Suite

Adobe Sign

PeopleSoft

Concur

Job description

Department Administrative Assistant (Administrative Support Coordinator I)

Job No: 559104

Work Type: Staff

Location: Central California: Fresno

Categories: Bargaining Unit: Unit 7 - CSUEU - Clerical and Administrative Support Services, Job Search Category/Discipline: Administrative, Appointment Type: Probationary, Time Basis: Full Time

Compensation and Benefits

The anticipated salary hiring range is $4,047 - $4,211 per month (Steps 1 - 3) commensurate with qualifications and experience.

The salary range for this classification is $4,047 - $5,896 per month.

• This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

Job Summary

Under the general supervision of the Department of Computer Science Chair, the position serves as the Administrative Assistant to the Chair. The incumbent plans and executes a variety of complex, large-scale administrative support functions for the Department. The incumbent also serves as the primary resource person for full-time and part-time faculty, teaching associates, instructional student assistants (i.e., graders), and student assistants, providing direction and recommendations on procedures and operations, and maintaining continuity in university, college, and departmental policy. Must independently determine work priorities to ensure departmental deadlines are met and projects are completed. Typical assignments require ingenuity and independent judgment in developing solutions.

Key Qualifications

• Thorough knowledge of correct English, grammar, spelling, and punctuation, with the ability to effectively draft and present correspondence and reports;


• Thorough knowledge of office systems and the ability to use a broader range of technology, systems, and packages;


• Thorough, detailed knowledge of the university infrastructure, policies, and procedures;


• Working knowledge of budget policies and procedures;


• Ability to:
  
  
  • Perform standard business math, such as calculating ratios and percentages, tracking financial data, and making simple projections;
  
  
  • Independently handle multiple work unit priorities and projects;
  
  
  • Apply independently a wide variety of policies and procedures where specific guidelines may not exist; and
  
  
  • Handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature;
  
  
  
  


• A history of regular attendance and positive performance appraisals; and


• Highly developed interpersonal skills and the ability to work effectively with a diverse student, faculty, and staff population.

Education and Experience

• High school program, technical/vocational program, or their equivalents;


• Three years of progressively responsible administrative support experience as a Department Administrative Assistant or in comparable positions of authority;


• Evidence of strong written and verbal communication skills; and


• Proficiency in maintaining and analyzing budgetary data.

Preferred Qualifications

• Completion of a Bachelor's Degree.


• Experience using website formatting programs (i.e., OmniUpdate).


• Experience in a supervisory role.


• Advanced PC user and proficient with business-related online systems, including Microsoft Word, Microsoft Excel, and Google Suite (e.g., Gmail, Google Drive, Google Calendar).


• Proficiency in the use of Adobe Sign, PeopleSoft, and the applications/software available on the PeopleSoft front pages (e.g., CSU Buy, Concur).

Department Summary

Computer science majors are part of a constantly evolving field that has virtually unlimited growth. From programming technology for major companies to creating video games that are played by millions, computer scientists build and maintain complex technological systems used throughout society.

Deadline & Application Instructions

Applications received by June 24, 2026 will be given full consideration by the search committee.

Fresno State

California State University, Fresno is one of 22 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe. Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.

Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)

Equal Employment Opportunity

California State University, Fresno is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Human Resources Department at [phone].

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

Jeanne Clery Campus Safety Act Notification (not listed on the CO job posting template)

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://occr.fresnostate.edu/clery.html.

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Fresno State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at [e-mail].

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to [e-mail].

Mandated Reporter Per CANRA (MPP ONLY if applicable)

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest (MPP ONLY if applicable)

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

CSU Out of State Employment Policy

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Background Check Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

Additional Information

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

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