Dental Storeroom Coordinator

Meharry Medical College; United States; On-site; USD 40,000 - 60,000; Full time

Job summary

Meharry Medical College School of Dentistry seeks a Dental Storeroom Coordinator to manage dental inventory and ensure timely availability of equipment, materials, and supplies across clinical, educational, and administrative operations.

Responsibilities include receiving, counting, storing, and distributing inventory, maintaining accurate records, coordinating with faculty and vendors, and ensuring compliance with policies while promoting continuous process improvement.

Qualifications

• Minimum of one year of related work experience in inventory management, logistics, or storeroom operations.
• Ability to read and interpret requisitions and accurately fulfill supply orders.
• Strong organizational skills and attention to detail.
• Effective verbal and written communication with faculty, staff, and vendors.

Responsibilities

• Manage storeroom inventory: receiving, storing, organizing, and distributing dental equipment, materials, and supplies.
• Coordinate receiving and delivery to departments and clinical areas.
• Verify incoming orders against requisitions, POs, packing slips, and invoices.
• Maintain accurate inventory records to support clinical and academic operations.
• Promote compliance with institutional policies and inventory standards.

Skills

Inventory management

Receiving and documentation

Attention to detail

Communication

Teamwork

Time management

Professionalism

Education

High School Diploma or GED

Business / Supply chain education (preferred)

Tools

Inventory software

Job description

Position Summary:

The Dental Storeroom Coordinator is responsible for the effective inventory management of dental equipment, materials, and supplies for Meharry Medical College School of Dentistry. This coordinator is accountable for receiving, storing, organizing, tracking, and distributing dental inventory to support clinical, educational, and administrative operations. Responsibilities include counting and sorting incoming orders, supplies, and equipment to verify receipt against requisitions, purchase orders, and invoices while maintaining accurate inventory records. The Dental Storeroom Coordinator works collaboratively with faculty, staff and vendors to ensure timely availability of dental supplies and equipment while promoting efficient inventory management practices and compliance with institutional policies and procedures.

Daily Operations

• Manage the School of Dentistry storeroom inventory, including receiving, storing, organizing, and distributing dental equipment, materials, and supplies.
• Coordinate the receiving and delivery of dental equipment, materials, and supplies to departments and clinical areas.
• Count, inspect, verify incoming orders against requisitions, purchase orders, packing slips, and invoices to ensure accuracy.
• Maintain accurate inventory records and ensure inventory levels adequately support clinical and academic operations.
• Perform walk-throughs, observations, and monitoring of departments responsible for clinic supplies and inventory.
• Communicate regularly with Deans, Department Chairs, Administrative Assistants, faculty, staff, and vendor representatives regarding inventory needs and supply availability.
• Monitor compliance with institutional policies, procedures, inventory standards, and applicable regulations.
• Promote effective communication with employees to support efficient inventory management and continuous process improvement.
• Develop, implement, and continuously improve inventory management procedures for the School of Dentistry.
• Provide operational coverage for departments as needed to ensure continuity of services.
• Support College, School of Dentistry, and community events as assigned.
• Maintain an organized, clean, and safe storeroom environment.
• Perform other duties as assigned and deemed necessary to support departmental and institutional goals.

Required Skills

• Knowledge of inventory management principles and stock distribution procedures.
• Familiarity with invoices, purchase orders, requisitions, packing slips, and receiving documentation.
• Ability to read and interpret requisitions and accurately fulfill supply orders.
• Knowledge of purchasing, receiving, inventory control, and distribution procedures.
• Ability to accurately enter, maintain, and retrieve information using computerized inventory management and purchasing systems.
• Strong organizational skills with excellent attention to detail.
• Ability to prioritize work, manage multiple tasks, and meet deadlines.
• Effective verbal and written communication skills.
• Ability to establish and maintain positive working relationships with faculty, staff, students, vendors.
• Ability to work collaboratively and cohesively with coworkers across multiple departments.
• Demonstrated professionalism, integrity, dependability, and accountability.
• Strong customer service skills with a respectful, service-oriented, and approachable demeanor.

Preferred Skills

• Experience with inventory management.
• Knowledge of dental equipment, instruments, materials, and clinical supplies.
• Experience using computerized inventory management and purchasing systems.
• Experience coordinating vendor relationships and procurement activities.

Required Education and Experience

High School Diploma or GED. Minimum of one (1) year of related work experience in inventory management, logistics management, receiving, purchasing, storeroom operations, or supply distribution.

Preferred Education and Experience

Additional education in business, supply chain management, healthcare administration, or a related field. Experience in purchasing, receiving, inventory management, or dental/healthcare supply operations. Previous experience in a dental school, dental practice, healthcare, or higher education environment.

Preferred Licensure, Certification or Registration

Certification in inventory management, supply chain management, purchasing, or a related field is preferred.

About Meharry

Meharry Medical College was founded just 11 years after the end of the Civil War with the mission of educating African Americans to serve the underserved. Today, the nation’s largest private, historically black academic health sciences center has trained thousands of health care professionals. Three out of every four Meharrians return to urban or rural communities to serve others by providing medical or dental services. Our faith-based roots within the United Methodist Church inspire us to respect and serve all. Our standards are high within an educational environment that is nurturing. We believe that health equity is key to alleviating suffering. Whether our graduates are physicians, dentists, scientists, professors or public health professionals, the Meharry experience equips them to affect the world as a force for change led by our motto: “Worship of God Through Service to Mankind.”

Mission

Meharry Medical College is a global academic health sciences center advancing health equity through innovative research, transformative education, exceptional and compassionate health services and policy-influencing thought leadership. True to its legacy, Meharry empowers diverse populations to improve the well-being of humankind.

Core Values

• Accountability with transparency
• Equity with inclusion
• Respect with collegiality
• Service with compassion
• Integrity without exception

Equal Employment Opportunity Statement

Meharry Medical College complies with Title IX and is an affirmative action employer. Candidates will be considered for employment without discrimination for an non-merit reason such as race, color, national origin, sex, religion, age, handicap or veteran status.

Contact

For questions regarding employment, please contact 615-327-6336 or [e-mail].