Dental Receptionist

Willamette Dental Group; Coeur d'Alene (ID); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Tuition Reimbursement

Flexible Spending Accounts

401(k) with 5% match

Life Insurance

Disability Insurance

Commuter Benefits

Fig scrubs provided

Job summary

Willamette Dental Group is seeking a Care Advocate in Idaho to coordinate patient flow, communicate with patients and clinicians, and support treatment plans. You will manage scheduling, verify insurance data, and assist with deposits and billing while ensuring a smooth patient experience across the clinic.

The role emphasizes HIPAA compliance, patient engagement, and collaboration with the clinical team to reinforce recalls and provider recommendations. Travel to WD locations may be required.

Qualifications

• High school diploma or GED required; post-secondary coursework desirable or equivalent combination of education and experience.
• Minimum of two years customer service experience preferred; healthcare experience and HIPAA procedures are highly desirable.

Responsibilities

• Oversee the daily schedule and maximize scheduling efficiencies.
• Understand payment methods and collect/payments for dental services.
• Maintain accurate daily cash handling and deposits, and reconcile payments.
• Update patient records and verify insurance information; schedule treatments as directed.
• Prepare and organize patient charts; ensure chart routing and recalls are current.
• Triage emergency and unplanned calls; reinforce recalls and referrals.
• Adhere to Willamette Dental PPE policies and travel as needed.

Skills

Customer service

Communication

HIPAA compliance

Education

High school diploma

Job description

Position Summary

In partnership with the clinical team, the Care Advocate provides quality customer service through the coordination of patient flow and effective communication with patients, doctors, practice managers and clinic staff. The Care Advocate will act as the bridge for communication between patients, clinic staff and appointment center representatives by monitoring treatment completion, facilitating oral health improvement initiatives and focusing on patient engagement. The Care Advocate helps to strengthen thetherapeutic alliance between clinicians and patients by supporting provider recommendations, interventions, prescriptions and recalls. This position reports to the Practice Administrator.

Essential Position Functions

• Oversee the daily schedule. Seek opportunity to maximize scheduling efficiencies. Maintainawareness of schedule changes; promptly identify and correct scheduling errors.
• Understand payment methods and communicates fee requirements to patients. Collect anddocument payments for dental services.
• Responsible for proper handling of monies. Accurately balances daily payment ledger andreconciles payments. Properly completes M.O.O.L.A.H. form and forwards to AccountingDepartment. Accurately completes deposit slips and makes timely daily bank deposits.
• Update patient card, confirm and verify insurance information. Schedule treatment as directed byclinicians.
• Ensure charts are organized, prepared and available for patient appointments. Use proper chart routing processes. Perform chart maintenance, as needed. Prepare new patient charts, according to current WD guidelines. Duplicate charts and records as requested.
• Initiates a partnership and builds rapport with patients by providing thorough and accurate information and addressing any patient questions or concerns related to their treatment plan, aswell as provides Statement of Services at each visit.
• Responsible for opening and closing the clinic. Responsible for keeping reception area neat andclean to instill patient confidence and comfort.
• Partner with clinical team to enhance understanding of dental procedures, treatment series andinterventions to enhance patient understanding.
• Partner with clinical team to understand provider’s expectations and reiterate communicationdirectives to the patient.
• Partner with clinical team to triage incoming emergency and unplanned treatment calls.
• Ensure coordination of care by scheduling and reinforcing recalls, referrals to internal and externalproviders and answering patient questions related to their care.
• Strict adherence to Willamette Dental's Personal Protective Equipment (PPE) policy. This includes, but is not limited to the use of N95 respirators and other PPE as required by regulatory bodies and company policy.
• Flexibility to travel to other WD locations within a reasonable range as described in our Travel Policy as needed based on business need.
• Reliable and predictable attendance is essential. Willamette Dental cannot efficiently provide services to our members and patients without our employees being at work at their scheduled work time.

Education and Experience

High school diploma or GED required. Post-secondary coursework is desirable OR equivalentcombination of education and experience which will provide the ability to perform the essential functions of the position. Minimum of two years customer service experience preferred. Medical/dental clinic orhealthcare experience highly desirable, including strong knowledge of HIPAA compliance procedures.

Licenses, Certifications and Registrations

• Able to successfully demonstrate educational requirements regarding care advocacy in the form of an electronic exam.
• Able to successfully demonstrate case presentations regarding care advocacy to the ManagingDoctor and Practice Manager.

Expected hourly hiring range for this position depending on experience:

$20 - $23 USD

Compensation

The actual base pay offered to the successful candidate will be based on multiple factors, including but not limited to education, job-related knowledge/skills, experience, geographical location, and internal equity.

This position is also eligible for incentive pay in accordance with the terms of the Company’s plan.

Company Benefits

Willamette Dental offers the following benefits for this position, subject to applicable eligibility requirements: medical, dental and vision insurance, tuition reimbursement, flexible spending accounts, 401(k) retirement plan with 5% match, accidental death and dismemberment insurance, life insurance, voluntary disability insurance, commuter benefits, two complimentary pairs of Fig scrubs (clinical roles), and employee assistance program.

Paid Time Off (PTO): Eligible employees will accrue a minimum of 120 PTO hours per employment year in addition to seven paid holidays annually. The Company’s PTO program combines vacation and sick leave, which is more generous than Washington State’s Sick Leave Law. Employees in part-time roles working less than 40 hours per week will accrue PTO on a pro-rated basis.

Physical Requirements

The work is primarily performed while sitting and/or standing, but will require occasional walking, bending, stooping and carrying light items such as papers, books, or other supplies. The incumbent uses a computer and other standard office equipment to complete tasks.

Equal Employment Opportunity Statement

Willamette Dental is an equal opportunity employer.

We provide equal employment opportunities to all employees and applicants for employment without regard to an individual’s race (including physical characteristics historically associated with race), religion, color, age, sex (including pregnancy), national origin, veteran status, disability, marital status, genetic information, sexual orientation, gender identity, pregnancy-related condition, or any other classification protected by applicable federal, state or local laws.

This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position’s scope and function in the company.

This position may be exposed to PHI in the course of his/her duties, and will handle protected information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).