Dental Office Manager

Smile Brands Inc.; Santa Ana (CA); On-site; USD 70,000 - 73,000; Full time

Benefits offered by this job

PTO

Health insurance

Dental insurance

Vision insurance

Health Savings Account

Telemedicine

Flexible Spending Accounts

Life insurance

Disability insurance

Employee discount programs

Pet insurance

401k plan

Job summary

Smile Brands Inc. in Santa Ana, CA is seeking a Dental Office Manager to lead day-to-day operations, support team performance, and partner with the dentist and clinical team to create a positive, productive practice environment.

You will manage scheduling, oversee performance metrics, assist with recruiting and training, and ensure compliance with policies and standards while maintaining an exceptional patient experience.

Qualifications

• 1+ year of experience managing or leading a dental office.
• Experience leading, coaching or developing a team.
• Knowledge of dental terminology and office operations.
• Strong communication and interpersonal skills.
• Patient-first mindset and commitment to exceptional service.
• Ability to prioritize and solve problems in a fast-paced environment.

Responsibilities

• Lead the day-to-day operations of the dental practice, ensuring efficiency and patient satisfaction.
• Partner with the dentist and clinical team to support goals, patient care and growth.
• Lead, coach and develop the office team to foster collaboration and accountability.
• Oversee patient scheduling and ensure the practice operates at its full potential.
• Monitor performance metrics, including production, collections and AR, and identify improvements.
• Manage office expenses, supplies and resources.
• Support recruitment, onboarding, training and retention of team members.
• Maintain a welcoming environment and address patient concerns promptly.
• Ensure compliance with company policies and dental regulatory standards.
• Coordinate maintenance for equipment and facilities as needed.

Skills

Leadership

Office management

Team coaching

Scheduling

Communication

Job description

Overview

As a Dental Office Manager, you’ll play a key role in creating an exceptional experience for our patients while helping your team and practice thrive. You’ll lead the day-to-day operations of the office, support team performance, and partner with the doctor and clinical team to create a positive, productive practice environment.

At Smile Brands, we believe Smiles For Everyone® starts with taking care of the people who make those smiles possible.

What You’ll Do

• Lead the day-to-day operations of the dental practice, ensuring the office runs efficiently and delivers an exceptional patient experience.
• Partner with the dentist and clinical team to support practice goals, patient care and overall practice growth.
• Lead, coach and develop the office team, creating a culture of collaboration, accountability and engagement.
• Oversee patient scheduling and help ensure the practice is operating at its full potential.
• Monitor practice performance, including production, collections and accounts receivable, and identify opportunities for improvement.
• Manage office expenses, supplies and operational resources.
• Support recruiting, onboarding, training and retention of team members.
• Help create a welcoming environment for patients and ensure concerns are addressed quickly and professionally.
• Ensure the practice follows company policies, regulatory requirements and applicable dental compliance standards.
• Monitor equipment and facility needs and coordinate maintenance when necessary.
• Recognize opportunities to improve the patient and team experience and turn ideas into action.

Schedule (days/hours)

Monday through Friday

Responsibilities

• 1+ year of experience managing or leading a dental office preferred.
• Experience leading, coaching or developing a team.
• Knowledge of dental terminology and the day-to-day operations of a dental practice.
• Strong communication and interpersonal skills.
• A patient-first mindset and commitment to creating an exceptional experience.
• Ability to prioritize, problem-solve and make decisions in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Comfort working with practice performance, scheduling and financial metrics.
• A positive, collaborative leadership style.

Qualifications

We’re looking for a leader who is people-focused, accountable and motivated by results. You know how to create a great patient experience, bring a team together and keep a busy dental practice moving forward.

Compensation

$70,304 - $73,000 per year

About Us

Benefits are determined by employment status/hours worked and include paid time off (“PTO”), health, dental, vision, health savings account, telemedicine, flexible spending accounts, life insurance, disability insurance, employee discount programs, pet insurance, and a 401k plan.

Smile Brands supports over 650 affiliated dental practices across 28 states all focused on a single mission of delivering Smiles For Everyone!® Smiles for patients, providers, employees, and community partners. Everyone. Our growing portfolio of affiliated dental brands and practice models range from large regional brands to uniquely branded local practices.

Smile Brands Inc. and all Affiliates are Equal Opportunity Employers.

We celebrate diversity and are committed to providing an inclusive workplace for all employees.

We are proud to be an equal opportunity employer.

We prohibit discrimination and harassment of any kind based on race, color, creed, gender (including gender identity and gender expression), religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, sex (including pregnancy, childbirth, breastfeeding or related medical condition), protected hair style and texture (The CROWN Act), genetic information, sexual orientation, military and veteran status, or any other consideration made unlawful by federal, state, or local laws.

If you would like to request an accommodation due to a disability, please contact us at [e-mail]