Dental Office Assistant - Business Assistant

Heartland Dental LLC; Columbus (GA); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Retirement savings

Paid holidays

PTO

Daily Pay

Job summary

Midtown Dental Care in Columbus, GA is seeking a Dental Receptionist - Business Assistant to deliver warm patient experiences, manage front desk tasks, and support the team. The role requires 1 year of front office experience, Dentrix, and proficiency with Microsoft Office; candidates should be organized, customer-focused and able to work Monday-Thursday 8:00 AM - 5:00 PM and Friday 8:00 AM - 4:00 PM.

You will greet patients, schedule, verify insurance, assist with treatment plan coordination,

Qualifications

• Experience in a fast-paced, customer-centric environment.
• Excellent communication and organizational skills.
• Access to minimum PHI with HIPAA training and data safeguards.

Responsibilities

• Welcome and assist patients with a warm, professional demeanor
• Schedule appointments and manage patient communications
• Verify insurance and assist with treatment plan coordination
• Support billing, collections, and AR processes
• Maintain accurate patient records and office documentation
• Help keep daily operations running smoothly

Skills

Front office experience

Customer service

Communication skills

Detail-oriented

Team player

Tools

Dentrix

Microsoft Office Suite

Excel

Job description

Dental Receptionist - Business Assistant

Midtown Dental Care - Join a Team That Values Exceptional Patient Care!

Midtown Dental Care is looking for a Dental Receptionist - Business Assistant to join our friendly and patient-focused team! We're seeking a positive, organized professional who enjoys creating outstanding patient experiences and thrives in a collaborative environment.

What You'll Bring:

• Minimum of 1 year of front office experience
• Experience with Dentrix preferred
• Proficiency in Microsoft Office Suite, including Excel
• Strong communication and customer service skills
• Excellent attention to detail and organizational abilities
• A positive attitude and team-first mindset
• Experience with accounts receivable (AR) and billing in a dental or medical setting is highly desirable
• Willingness to learn and grow with training opportunities provided

Schedule:

• Monday - Thursday: 8:00 AM - 5:00 PM
• Friday: 8:00 AM - 4:00 PM

What You'll Do:

• Welcome and assist patients with a warm, professional demeanor
• Schedule appointments and manage patient communications
• Verify insurance and assist with treatment plan coordination
• Support billing, collections, and AR processes
• Maintain accurate patient records and office documentation
• Help keep daily operations running smoothly

Why Midtown Dental Care?

• Supportive and collaborative team environment
• Opportunity to develop new skills and grow your career
• Stable, full-time schedule
• Meaningful work helping patients achieve healthier smiles

If you're a motivated professional who enjoys working with people and is looking for a dental team that values growth, teamwork, and excellent patient care, we'd love to hear from you!

Why Heartland Dental?

Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Business Assistant, you’ll work in an environment that encourages learning, team cohesion, and puts patients first.

Heartland Dental was recently recognized by Newsweek for two awards: America’s Greatest Workplaces and America’s Greatest Workplaces for Diversity in 2024. These prestigious honors come after the organization was reviewed among 1.5 million large and mid-sized companies in a nationwide study and achieved a 5-star rating for both awards.

More about the role

• Greet and welcome patients as they enter the officeto create a great first impression of our team
• Managefront office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies
• Utilize Dentrix for patient scheduling and records
• Schedule and confirm appointments for multiple providers in the office
• File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage
• Post insurance and patient payments and process accounts receivables
• Review treatment plan fees and payment options with patients
• Partner with the providers and team to implement Heartland Dental systems to optimize office potential

What You’ll Gain

• Competitive benefits including health insurance, retirement savings plans, six paidholidays,and PTO (paid time off)
• Front loaded educationand training, providing youtheopportunity to develop to your full potential
• Opportunity to be a part of a secure company with 20+ years of industry leading experience that provides a stable career with unlimited growth potential
• Access to on-demand Daily Pay

Minimum Qualifications

• Experience working in a fast-paced and customer-centric environment
• Excellent communication and organizational skills
• The position will have access to minimum PHI necessary for performing job-related functions; regular HIPAA training, aligning with the specific role and responsibilities, will be required; and the individual will need to protect PHI and maintain data safeguards.

Preferred Experience

• 1+years of experiencein a dental or medical setting
• 1+years of experiencewith insurance billing and accountsreceivable
• Dentrix or other dental software experience

Physical Requirements:

• Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at timesAvailability to attend virtual training sessions (or in-person)periodically throughout the year
• As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions. This is a standard requirement for dental office roles and must be completed prior to starting employment. The test will be arranged during the pre-employment process, and any necessary guidance or paperwork will be provided. Not applicable in state of FL & TN.

Who is Heartland Dental?

Heartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 39 states and the District of Columbia in over 1,800 dental offices. Each Heartland Dental supported office is unique to the community and the patients they serve. Supported doctors are the leaders of their practice and retain clinical autonomy. All Heartland Dental supported doctors are united by a common goal: delivering the highest quality dental care and experiencesto the communities they serve.

At Heartland Dental, we’re committed to living our core values which promote diversity and inclusion. We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.