Dental Front Office Assistant

Heartland Dental; Tuscaloosa (AL); On-site; USD 34,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Retirement savings plans

Six paid holidays

Paid time off (PTO)

Daily Pay

Job summary

Lakeside Dental - Tuscaloosa is seeking a Dental Front Office/Business Assistant to join our team. This role handles front desk duties, scheduling, insurance claims, and patient communications while supporting office operations within the Heartland Dental network.

Utilize Dentrix for scheduling and records, manage insurance billing, and collaborate with providers to optimize office efficiency. Competitive benefits and growth opportunities are offered.

Qualifications

• 1+ year of dental front desk experience.
• 1+ year of insurance billing and accounts receivable.
• Experience with Dentrix or similar dental software.
• Detail-oriented and patient-focused.
• Experience in fast-paced, customer-centric environments.
• Excellent communication and organizational skills.
• HIPAA knowledge and willingness to complete required PHI training.

Responsibilities

• Greet and welcome patients as they enter the office to create a great first impression of our team
• Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies
• Utilize Dentrix for patient scheduling and records
• Schedule and confirm appointments for multiple providers in the office
• File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage
• Post insurance and patient payments and process accounts receivables
• Review treatment plan fees and payment options with patients
• Partner with the providers and team to implement Heartland Dental systems to optimize office potential

Skills

Dentrix

Front desk experience

Insurance billing

Communication skills

Organizational skills

HIPAA awareness

Tools

Dentrix software

Dental scheduling software

Job description

Dental Front Office Assistant/Business Assistant

Lakeside Dental - Tuscaloosa

is looking for a Business Assistant to join our team.

Schedule: Monday-Thurday 7:45am-5:00pm, Friday 8:00am-1:00pm

Why Heartland Dental?

Heartland Dental believes that to provide exceptional lifetime care for patients, we must hire and grow team members who will support the business and clinical needs of each supported dental office and foster a strong team building culture. As a Business Assistant, you’ll work in an environment that encourages learning, team cohesion, and puts patients first.

Supporting our front office as a Business Assistant, you’ll be surrounded by camaraderie and partnership - where patients come first, and continuous learning is encouraged! Hard-working and motivated, the successful candidate will bring a passion for helping our team provide the best patient care to the communities they serve.

Heartland Dental was recently recognized by Newsweek for two awards: America’s Greatest Workplaces and America’s Greatest Workplaces for Diversity in 2024. These prestigious honors come after the organization was reviewed among 1.5 million large and mid-sized companies in a nationwide study and achieved a 5-star rating for both awards.

More About The Role

• Greet and welcome patients as they enter the office to create a great first impression of our team
• Manage front office duties, including answering phones, checking office mail and email, communicating with patients and insurance companies
• Utilize Dentrix for patient scheduling and records
• Schedule and confirm appointments for multiple providers in the office
• File patient insurance claims and follow up on outstanding claims, verification of benefits and explanation of coverage
• Post insurance and patient payments and process accounts receivables
• Review treatment plan fees and payment options with patients
• Partner with the providers and team to implement Heartland Dental systems to optimize office potential

What You’ll Gain

• Competitive benefits including health insurance, retirement savings plans, six paid holidays, and PTO (paid time off)
• Front loaded education and training, providing you the opportunity to develop to your full potential
• Opportunity to be a part of a secure company with 20+ years of industry leading experience that provides a stable career with unlimited growth potential
• Access to on-demand Daily Pay

About Lakeside Dental - Tuscaloosa

Lakeside Dental - Tuscaloosa, like each Heartland Dental supported office, is unique to the community and the patients they serve.

• We offer the feel of a close-knit, community-focused practice where patient relationships and quality care are at the center of everything we do.
• Our office is located near Lake Tuscaloosa and known for its welcoming atmosphere, friendly team, and commitment to making patients feel comfortable from the moment they walk through the door.
• Our patient reviews frequently highlight our compassionate team, efficient visits, and personalized care.
• New team members who join Lakeside Dental can expect a collaborative environment that values communication, continuous learning, and outstanding patient care, all within a practice that has built a strong reputation in the Tuscaloosa community for delivering exceptional dental experiences.

What our team is looking for:

• 1+ years of experience in a dental front desk position
• 1+ years of experience with insurance billing and accounts receivable
• Dentrix or other dental software experience
• Detail-oriented and patient-focused
• Experience working in a fast-paced and customer-centric environment
• Excellent communication and organizational skills
• The position will have access to minimum PHI necessary for performing job-related functions; regular HIPAA training, aligning with the specific role and responsibilities, will be required; and the individual will need to protect PHI and maintain data safeguards.

Physical Requirements:

• Ability to perform essential duties satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties of the position
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times
• Availability to attend virtual training sessions (or in-person) periodically throughout the year
• As part of our commitment to maintaining a safe and healthy environment for both team members and patients, a tuberculosis (TB) test is required for all new hires in dental office positions. This is a standard requirement for dental office roles and must be completed prior to starting employment. The test will be arranged during the pre-employment process, and any necessary guidance or paperwork will be provided. Not applicable in state of FL & TN.

Who is Heartland Dental?

Heartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 39 states and the District of Columbia in over 1,800 dental offices. Each Heartland Dental supported office is unique to the community and the patients they serve. Supported doctors are the leaders of their practice and retain clinical autonomy. All Heartland Dental supported doctors are united by a common goal: delivering the highest quality dental care and experiences to the communities they serve. We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.