DENTAL ASSISTANT

DOCS Health; Sacramento (CA); On-site; USD 39,000 - 55,000; Full time

Benefits offered by this job

Health, dental, and vision

401(k) with employer contribution

Professional development opportunities

PTO

Job summary

York Law Firm is seeking an Executive Assistant to support the CEO/Lead Attorney in a fast-paced legal and business operation environment. This role focuses on offloading administrative, operational, and coordination tasks to enable strategic initiatives.

The ideal candidate will manage calendars, screen calls, oversee documents, and collaborate across offices, with a strong emphasis on discretion, confidentiality, and professional communication.

Qualifications

• 3+ years' Executive Assistant experience; legal/professional services preferred.
• Advanced Microsoft 365 and knowledge of legal platforms, cross platform calendar management.
• Strong professional writing skills to be able to draft/edit business correspondence; high level of discretion and confidentiality.
• Proven ability to organize, plan, and coordinate appearances, meetings, and complex travel; resolve conflicts proactively.
• Business and Service-oriented, reliable, and collaborative.
• Possesses strong business knowledge and the ability to anticipate operational needs, ensuring alignment with the firm's strategic goals.

Responsibilities

• Screen incoming calls and manage professional correspondence.
• Manage CEO calendars, schedule meetings, court appearances, and travel.
• Review and respond to emails; draft and edit correspondence; maintain files.
• Collaborate with Office Administrator and HR to maintain efficiency.
• Arrange travel and run errands, ensuring confidentiality.
• Generate business reports and maintain dashboards.
• Organize contracts and prepare materials for meetings and strategy sessions.
• Streamline processes and implement productivity tools.
• Support the development of an R&D ecosystem for the firm.
• Coordinate projects and timelines with multiple stakeholders.

Skills

Executive Assistant experience

Microsoft Office proficiency

Written & verbal communication

Prioritization & multitasking

Discretion & confidentiality

Tools

Microsoft 365

Document management systems

Job description

Position Type

Full-Time

Compensation

$28-$40 per hour (DOE)

Location

On-Site

Reports To

CEO / Lead Attorney

Role Overview

We are seeking a dynamic, highly organized, and tech-savvy Executive Assistant to support the Lead Attorney/Business Owner in managing fast-paced legal and business operations. This role is designed to offload administrative, operational, and coordinator tasks, so it creates room to focus on driving the business mission and strategic initiatives.

Key Responsibilities

• Call Screening & Communication Management: Screen incoming calls and manage professional correspondence with discretion and accuracy.
• Calendar Management: Manage and coordinate CEO calendars across multiple platforms; schedule meetings, court appearances, and travel; anticipate and resolve conflicts.
• Email & Document Management: Review, prioritize, and respond to emails; draft and edit correspondence; oversee business file organization and document control. Maintain confidentiality and discretion in all communications.
• Collaboration & Coordination: Work closely with the Office Administrator and HR to maintain operational efficiency; prepare for meetings and ensure readiness of materials.
• Travel Arrangements and Errands: Book and arrange travel; prepare itineraries and ensure seamless logistics. Perform off-site errands and tasks for the CEO/Lead Attorney as needed, using personal, reliable transportation. Ensure timely completion of errands while maintaining confidentiality and professionalism.
• Reporting & Analysis: Generate business reports for finance, operations, and marketing; maintain dashboards and summaries of priorities.
• Administrative & Operational Support: Organize and track contracts sent to Lead Attorney/Business Owner. Prepare summaries of tasks and maintain a daily dashboard of priorities. Assist in preparing materials and scheduling for business and strategy sessions.
• Efficiency & Workflow Optimization: Streamline processes and systems related to Lead Attorney/Business Owner's desk and daily operations. Identify and implement tools to improve productivity and reduce manual tasks.
• R&D Support: Support the creation and organization of an R&D ecosystem for the firm.
• Project Management: Demonstrated project coordination or project management experience; comfortable managing timelines, tasks, and multiple stakeholders simultaneously. Strong ability to translate high-level direction into structured plans and executable tasks.

Ideal Candidate Profile

• Proven experience as an Executive Assistant or similar role.
• Advanced proficiency in Microsoft Office, and document management systems.
• Strong written and verbal communication skills.
• Ability to pivot quickly and manage competing priorities.
• Discreet, reliable, and service-oriented mindset.

Qualifications

• 3+ years' Executive Assistant experience; legal/professional services preferred.
• Advanced Microsoft 365 and knowledge of legal platforms, cross platform calendar management.
• Strong professional writing skills to be able to draft/edit business correspondence; high level of discretion and confidentiality.
• Proven ability to organize, plan, and coordinate appearances, meetings, and complex travel; resolve conflicts proactively.
• Business and Service-oriented, reliable, and collaborative.
• Possesses strong business knowledge and the ability to anticipate operational needs, ensuring alignment with the firm's strategic goals.

Additional Requirements

• Must have reliable transportation, a valid CA driver's license, and a clean, insurable driving record.
• Physical ability to lift, carry, and move items weighing up to 25 pounds, as well as perform typical office-related physical tasks as needed.

Compensation & Benefits

• Competitive salary commensurate with experience.
• Health, dental, and vision.
• 401(k) with employer contribution available after one year of employment.
• Professional development opportunities and training support.
• PTO

EEO Statement

York Law Firm is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Interview Process Notice

Candidates selected to move forward in the hiring process are required to complete a Wedge interview, which consists of a short series of recorded video responses to preassigned questions. The Wedge interview must be completed within three (3) calendar days of receipt. All responses are confidential and reviewed solely by the hiring team. Candidates who advance beyond the Wedge interview stage may be required to complete a Predictive Index (PI) assessment as part of the evaluation process. Failure to complete any required interview or assessment within the designated timeframe will result in disqualification from further consideration. As a part of our hiring process and in accordance with applicable laws, York Law Firm will conduct a lawful background check after a conditional offer of employment is made. This background check may include verification of employment history, education, professional licenses and references. For roles where legally permissible, consumer credit report and/or driving record may also be reviewed.