Democracy Programs & Operations Associate (Hybrid)

League of Women Voters of Massachusetts; Massachusetts; Hybrid; USD 40,000 - 50,000; Full time

Job summary

League of Women Voters of Massachusetts (LWVMA) is seeking an Administrative and Program Associate to help manage day-to-day operations and support the organization’s programs. The role combines office administration, development tasks, event planning, and member services in a hybrid, full-time setting in Boston, MA.

The position reports to the Executive Director and offers opportunities to engage in advocacy, education, and community outreach, with occasional travel for events and coordination

Qualifications

• Bachelor's degree preferred.
• 1-3 years of nonprofit and/or administrative experience preferred.
• Eager to learn and take on new leadership responsibilities.
• Experience working with volunteers strongly preferred. Experience managing volunteers a plus.
• Proven attention to detail and demonstrated ability to manage multiple priorities and projects with varying timelines.
• Ability to work with large volumes of data and information.
• Ability to learn new systems quickly.
• Commitment to LWVMA’s mission and organization values.

Responsibilities

• Office Management & General Administrative Support: Oversee daily operations of the LWVMA office, including phones, emails, filing, deposits, mailing, supplies, and clerical tasks.
• Development Support: Handle payments in NeonCRM, generate reports, pull donor lists, track donations, acknowledge letters, and support the Development Committee.
• Event Coordination: Assist with LWVMA events including registration, communications, and day-of support; travel within MA may be required.
• Communications: Format and distribute newsletters and alerts; file testimonies and support social media teams.
• Project Support: Assist with Voter Engagement Committee initiatives and VOTE411 coordination.
• Internship Supervision: Supervise Leadership Giving Council Internship Program.
• Member Support: Provide resources to local Leagues, generate insurance certificates, and log membership payments.

Skills

Interpersonal skills

Data entry

Multitasking

Organizational skills

Communication

Education

Bachelor's degree preferred

Tools

Excel

Zoom

Word

Google Suite

NeonCRM

Job description

League of Women Voters of Massachusetts (LWVMA) is seeking an Administrative and Program Associate to help manage day-to-day operations and support the organization’s programs. The role combines office administration, development tasks, event planning, and member services in a hybrid, full-time setting in Boston, MA.

The position reports to the Executive Director and offers opportunities to engage in advocacy, education, and community outreach, with occasional travel for events and coordination