Dealership Accountng Clerk

Schumacher Automotive Group; West Palm Beach (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Schumacher Automotive Group in West Palm Beach, FL, is looking for an Accounting Clerk to ensure accurate recording and maintenance of financial transactions within a dealership setting.

You will record transactions, reconcile accounts, and support AR/CAR processes, audits, and administrative duties across rooftops. The role requires strong attention to detail, organization, and knowledge of accounting principles.

Qualifications

• High School Diploma required; Associate’s degree an advantage.
• 1–3 years experience in an accounting or finance role.
• Knowledge of AP/AR, GL, and financial statements.
• Proficiency in MS Office and dealership accounting software.

Responsibilities

• Record financial transactions for sales, purchases and expenses in the dealership's accounting system.
• Reconcile bank statements and vendor accounts to ensure accuracy.
• Manage accounts receivable including invoicing and payments.
• Assist with audits by providing documentation and answering questions.
• Post deposits, run reports, and maintain organized financial files.
• Provide admin support, including phones, emails, and other duties as assigned.

Skills

Attention to detail

Highly organized

Excellent communication

Analytical

Honest and trustworthy

Education

High School Diploma

Associate's Degree

Tools

CDK

MS Office

Excel

Dealership Management System

Job description

Job PurposeThe Accounting Clerk is responsible for ensuring the dealerships financial transactions are accurately recorded and managed in compliance with relevant regulations and policies and to include processing and maintaining financial records, reconciling accounts, data entry, and assisting with financial reports.Key ResponsibilitiesPrimary Responsibilities:Record financial transactions; including sales, purchases, and expenses, in the dealership’s accounting systemReconcile accounts; bank statements, vendor statements, and other accounts to ensure that they are accurate and up-to-dateManage accounts receivables including invoicing and payment processingAssist with audits; providing documentation and answering questions as neededProvide administrative support; including answering phones, responding to emails, and performing other duties as assignedDefined Duties:Manage daily depositsRun cc reports for sales, service, wholesale and retail partsCollect cash/checks from all rooftops and wholesale/retail partsPost cash/checks for sales and servicesRun deposit reports for sales, service, wholesale and retail partsScan checks to bankProcess 8300 forms for any cash deals $10K and overCollect all reserve statements for prior monthPost all bank reserves for each statementPost and add adjustments to F&I logMove status (new, used, loaner) of vehicles for all rooftopsCreate journal entries in CDK to move inventory, floor plan, and depreciationEnsure all paperwork and registrations match plates and vin#s; give to managers at each rooftopCollect toll invoices for parts trucks and loaners, send to service dept. to be charged to customersManage Retail and WHSL schedules, run to make sure daily posts are correctCut checks weekly for parts customersPost Subaru invoices to correct accounts; code invoices that are not codded; reconcileECP/Diamond Coat – Check emails from aftermarket for signed ECP contracts; cut checks weeklyDealer Tags – Tracking for all tags for renewal (assigned by rooftop in the Keytrac machines); pay Sunpass invoices on dealer tagsResponsible for stocking all new cars into CDK accuratelyManage MSO’s and invoices from manufacturerReview schedulesMaintain LIFO records for year endOther duties as assignedAccountabilitiesRecord and maintain accurate financial recordsEnsure compliance with accounting polices and proceduresAssist with month-end and year-end closing processesManage accounts receivablesProvide support during auditsMaintain accurate and organized financial filesJob AttributesExhibits a positive work attitudeEasily develops relationshipsDemonstrate sound work ethicRespectful to company staffAnalyticalHonest and trustworthyFlexibleKey Skills/Experience/QualificationsAttention to detailHighly organizedExcellent communication skills both written and verbalKnowledge of accounting principles and practices; including AP/AR, GL, and financial statementsProficiency in relevant software, MS Office and other accounting programsOrganization and time managementAnalytical and problem-solving skillsPhysical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this jobMay require lifting of up to 5 poundsThis position requires physical ability to perform tasks as appropriate for an office positionThis position is largely a sedentary one and involves moderate standing, walking and sittingRequires visual and auditory acuity at a level to provide effective support and services to clients and employees in an office settingRequires manual dexterity to operate office equipment such as phones, computers, copies and fax machinesThe ability to competently perform the essential duties of the position, with or without reasonable accommodation is a basic requirement of the position. Incumbents may be asked to perform other duties as required and duties of the position may change with or without noticeWork EnvironmentMost accounting tasks are performed in a standard office environment with desks, computers, phones, and filing systems. It’s usually a quiet, professional space designed for focused work.While accountants often work independently on their assigned tasks (like invoicing, payroll, reconciliation), there’s regular collaboration with other team members, management, and other departments such as sales, service, and parts.Dealership accounting often has busy periods tied to month-end, quarter-end, or year-end closings. During these times, the pace picks up, and meeting deadlines is crucial. Accuracy under pressure is essential.The department relies heavily on accounting software, dealership management systems (DMS), spreadsheets, and other digital tools. Employees need to be comfortable with technology and often juggle multiple software platforms.Accountants frequently communicate with vendors, banks, manufacturers, auditors, and internal departments. This may involve phone calls, emails, and sometimes in-person meetings.The environment is generally formal or business casual, emphasizing professionalism, confidentiality (handling sensitive financial data), and adherence to regulatory and company policies.Accounting staff often manage multiple responsibilities simultaneously and must resolve discrepancies, answer questions, and adapt to changing priorities.Many dealerships foster a team-oriented atmosphere, where accounting is viewed as a key function supporting overall business success. There may be mentoring, ongoing training, and opportunities for growth.EducationHigh School Diploma required and Associate’s Degree an advantage1-3 Years experience in an accounting or finance rolePreferred Education: Business Administration, Finance, Accounting but not required