Dealership Accounting Assistant

LeadCar Systems, Inc.; Beloit (WI); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Supplemental Benefit Insurance, incl.

401(K) Retirement Plan

Paid Time Off

Paid Holidays

Employee Discounts

Employee Referral Program

Continued training

Job summary

LeadCar Systems, Inc. is seeking an Accounting Assistant at our Monroe dealership to support financial operations. You will process vendor invoices, manage accounts payable/receivable tasks, and aid in month-end close to keep accurate records.

The role requires attention to detail, ability to work with vendors, and collaboration with the finance team to ensure timely reporting and compliance.

Qualifications

• Associates degree in accounting preferred or 5 year accounting work experience.
• Strong customer service principles and ability to build relationships.
• Proficient with Word and Excel; able to manage files and records.

Responsibilities

• Receive, review, and process vendor invoices for accuracy, post invoices daily, and reconcile vendor statements.
• Prepares monthly accounts payable check run checks.
• Maintains W-9 documentation for vendors and ensures compliance with tax reporting requirements; prepares 1099 forms at year-end.
• Prepares and distributes monthly accounts receivable statements; monitors balances and flags past-due accounts.
• Maintains records of Sales and Use Tax Exemption Certificates; ensures compliance with tax regulations.
• Posts deals daily and assists with month-end reconciliations.
• Reconcile company VISA statements and assist with other duties as assigned.

Skills

Customer service

Time management

Communication skills

Interpersonal skills

Organizational skills

Punctuality

Education

Associates degree in accounting or 5 years accounting experience

Tools

Microsoft Word

Microsoft Excel

Job description

• This job is located in Monroe, WI and will require a daily commute

LeadCar Toyota Monroe and LeadCar Chevrolet Monroe

104 W 8th Street

Monroe, WI 53566

Who We Are

With an exceptional legacy passed on from its predecessors spanning back to 1997, the LeadCar Toyota Monroe and LeadCar Chevrolet Monroe team brings a proven track record combined with an unmatched reputation for quality in the local Monroe, WI and greater Madison, WI & northern IL market areas.

Job Summary

If you are ready to take your career to the next level, we are looking for a Dealership Accounting Assistant to join our team.

What We Offer - Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Supplemental Benefit Insurance, including Life Insurance, Short- and Long-Term Disability Insurance, Accident Insurance and more!
• 401(K) Retirement Plan
• Paid Time Off
• Paid Holidays
• Employee Discounts
• Employee Referral Program
• Continued training through the Company and our manufacturer

Job Summary

The Accounting Assistant supports the dealership’s financial operations by processing accounts payable, reviewing accounts, and helping keep daily accounting activities accurate, organized, and running smoothly.

Essential Duties and Responsibilities

• Receive, review, and process vendor invoices for accuracy, post invoices daily, and reconcile vendor statements to ensure accurate, timely payments.
• Prepares monthly accounts payable check run checks.
• Maintains W-9 documentations for vendors and ensures compliance with tax reporting requirements. Prepares and distributes 1099 forms at year-end in accordance IRS regulations.
• Prepares and distributes monthly accounts receivable statements, ensuring accuracy and completeness. Monitors outstanding balances and reports past-due accounts to the Controller for follow-up.
• Maintains complete and accurate records of Sales and Use Tax Exemption Certificates. Contacts customers to obtain updated or completed exemption certificates, ensuring compliance with tax regulations.
• Posts deals on a daily basis.
• Assist with month-end reconciliations.
• Reconcile company VISA statements.
• Maintain a personal demeanor consistent with the Company’s culture, contributing a positive, supportive work environment for all team members.
• Assists Controller with other projects and duties as assigned.

Qualifications/ Requirements

• Associates degree in accounting preferred or 5 year accounting work experience.
• Must have knowledge of principles and processes for providing exceptional customer service.
• Must have the ability to establish productive, cooperative relationships with customers, vendors, co-workers and management.
• Must have a working knowledge of Microsoft Word and Excel; Must have a knowledge of administrative and clerical procedures and systems such managing files and records, designing forms, and other office procedures.
• Must utilize effective time management skills and have the ability to work effectively and productively in a fast-paced environment.
• Must have exceptional customer service skills including excellent phone etiquette.
• Must have excellent verbal and written communication skills.
• Must possess exceptional interpersonal communication skills.
• Must possess strong organizational skills.
• Must be punctual, dependable and reliable.
• Travel to other Company locations as requested along with manufacturer training and other relevant training courses required.
• Valid driver’s license required for essential job functions and occasional travel.
• Must have the ability to work independently on assigned tasks as well as to accept direction on given assignments.
• Must have a professional appearance and manner consistent with the dress code policy and best practices set forth by the President.
• Travel to other Company locations as requested along with manufacturer training and other relevant training courses required.
• Valid driver’s license required for essential job functions and occasional travel.

We are an equal opportunity employer. All persons shall have the opportunity to be considered for employment without regard to actual or perceived race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, age, ancestry, ethnicity, disability, pregnancy, citizenship, marital status, familial status, military or veteran status, genetic information, predisposing genetic characteristic, status as a victim of domestic violence, stalking and sex offenses, or any other status protected by applicable federal, state or local law.

We will endeavor to make reasonable accommodation/modification for the known physical or mental limitations of a qualified applicant with a disability to assist in the hiring process, unless the accommodation would impose an undue hardship on the operation of our business, in accordance with applicable federal, state and local law. If you believe you require such assistance to complete this form or to participate in the interview process, please contact Human Resources by calling 608-824-1300 or by emailing [e-mail].