Deal Desk Analyst

Apollo.io; United States; On-site; USD 112,600 - 161,900; Full time

Benefits offered by this job

Equity

401(k) plan

Paid holidays

Flex PTO

Employee assistance program

Job summary

Apollo.io is seeking an experienced Deal Desk professional to support deal operations and manage contract review processes. Your role will involve auditing deals for accuracy and building systems to streamline operations effectively.

With proven experience in Deal Desk or Revenue Operations, you will ensure quality standards are met while collaborating with cross-functional teams. Ideal candidates are analytical, detail-oriented, and comfortable navigating systems like Salesforce.

This role offers a competitive salary range of $112,600 — $161,900 USD, depending on location and experience.

Qualifications

• 4-6 years in Deal Desk, Revenue Operations, or Sales Operations.
• Experience in contract review and deal structuring.
• Ability to conduct post-close audits and diagnose root causes.

Responsibilities

• Own day-to-day deal support and review in-flight order forms.
• Audit closed-won deals for accuracy.
• Design and maintain the Deal Desk operating system.
• Translate operational pain points into structured input for engineering.

Skills

Deal Desk experience

Salesforce proficiency

Analytical skills

Cross-functional communication

Tools

Ironclad

DocuSign CLM

Job description

Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Founded in 2015, the company is one of the fastest growing companies in SaaS, raising approximately $250 million to date and valued at $1.6 billion. Apollo.io provides sales and marketing teams with easy access to verified contact data for over 210 million B2B contacts and 35 million companies worldwide, along with tools to engage and convert these contacts in one unified platform. By helping revenue professionals find the most accurate contact information and automating the outreach process, Apollo.io turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of Hubspot, JD Sherman, among its board members.

What You'll Do

Key Outcomes: Success in this role will be measured by your ability to:

• Own day-to-day deal support and use it to raise the floor. Review in-flight order forms for non-standard terms and route exceptions before they hit Legal or provisioning. Beyond the throughput, you’ll help guide quality standards, exception taxonomy, and intake criteria to build from patterns and create cleaner systems and processes over time.
• Turn post-close opportunity review into a systemic feedback loop. Audit closed-won deals for accuracy between Salesforce and contract data, and surface reconciliation gaps before they hit billing or provisioning. Use those findings to diagnose root causes — whether that's a SFDC field mapping issue, an Ironclad template gap, or a rep behavior — and drive the fixes upstream so the same error doesn’t recur.
• Build and own the Deal Desk operating system. Design and maintain the runbooks, approval matrices, intake workflows, and deal-type documentation that let the team scale. The goal is a Deal Desk that's self-serve by default and escalation-by-exception.
• Contribute to the infrastructure that replaces the workarounds. Translate operational pain points into structured, credible input for engineering and RevOps. The best analysts in this role won't just document problems; they'll help design the systems that make them disappear.

What we're looking for:

• 4-6 years in Deal Desk, Revenue Operations, Sales Operations, or a related commercial function, with direct experience in contract review, deal structuring, or order management.
• Salesforce proficiency — comfortable navigating Opportunity and related child objects, pulling reports, and spotting data quality issues. You understand how SFDC connects to the broader quote-to-cash toolset.
• Systems thinker with a builder's bias. When you encounter a recurring problem, your instinct is to figure out why it keeps happening and fix the process, not just close the ticket. You document what you learn, build the thing that prevents the next ten instances, and measure whether it worked.
• Comfortable operating in ambiguity. Both in systems and in process execution, this role requires someone who can hold the current state together while contributing to what replaces it, without needing perfect clarity to move forward.
• Clear cross-functional communicator — equally comfortable fielding a question from an AE, looping in Sales leadership and Legal into a redline, or writing a clean summary for Finance. Knows how to effectively close the loop.
• Analytical and structured — Able to build a post-close audit tracker, an exception log, or a reconciliation report without significant support, and turn the output into a recommendation, not just a table.
• Experience with CLM or order form tooling (Ironclad, DocuSign CLM, Conga, or similar).

The listed Pay Range reflects the total cash compensation inclusive of annual base salary and annual bonus as applicable. For sales roles, the range provided is the role’s On Target Earnings ("OTE") range, meaning that the range includes both the sales commissions/sales bonus target and annual base salary for the role. This salary range may be inclusive of several career levels at Apollo and will be narrowed during the interview process based on a number of factors, including the candidate’s experience, qualifications, and location. Applicants interested in this role who are not located in the US may request the annual salary range for their location during the interview process.

Additional benefits for this role may include equity; company bonus or sales commissions/bonuses; 401(k) plan; at least 10 paid holidays per year, flex PTO, and parental leave; employee assistance program and wellbeing benefits; global travel coverage; life/AD&D/STD/LTD insurance; FSA/HSA and medical, dental, and vision benefits.

Tier 1 Pay Range (San Francisco, New York City, Seattle): $129,600 — $161,900 USD

Tier 2 Pay Range (All other US Locations): $112,600 — $140,800 USD

We are AI Native

Apollo.io is an AI-native company built on a culture of continuous improvement. We’re on the front lines of driving productivity for our customers—and we expect the same mindset from our team. If you're energized by finding smarter, faster ways to get things done using AI and automation, you'll thrive here.

Why You'll Love Working at Apollo

At Apollo, we’re driven by a shared mission: to help our customers unlock their full revenue potential. That’s why we take extreme ownership of our work, move with focus and urgency, and learn voraciously to stay ahead.

We invest deeply in your growth, ensuring you have the resources, support, and autonomy to own your role and make a real impact. Collaboration is at our core—we’re all for one, meaning you’ll have a team across departments ready to help you succeed. We encourage bold ideas and courageous action, giving you the freedom to experiment, take smart risks, and drive big wins.

If you’re looking for a place where your work matters, where you can push boundaries, and where your career can thrive—Apollo is the place for you.

Learn more here!