DCJ Secretary 1

State of Connecticut - Division of Criminal Justice; Derby (CT); On-site; USD 42,000 - 56,000; Full time

Job summary

The State of Connecticut, Division of Criminal Justice seeks a Secretary 1 for the Ansonia/Milford Judicial District in Derby/Milford, CT.

The role provides full secretarial support, including typing, filing, correspondence, meeting coordination and office management, with a 37.5 hour week and core hours 8:30am–5:00pm. A background check is required. This position offers professional growth and a stable, public-sector environment.

Qualifications

• Two (2) years of experience above the routine clerk level in office support or secretarial work.
• College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year.

Responsibilities

• Performs a full range of secretarial support functions including typing, proofreading, filing, correspondence, report writing and personal secretary duties.
• Arranges and coordinates meetings and conferences; schedules appointments; processes confidential matters; takes notes and meetings minutes; transcribes dictation.

Skills

Office systems

Grammar & punctuation

Interpersonal skills

Written communication

Oral communication

Time management

Education

Secretarial sciences training

Equivalent college hours

Tools

Word

Excel

PowerPoint

Office technology

Job description

Introduction

The State of Connecticut, Division of Criminal Justice (DCJ) is responsible for the investigation and prosecution of all criminal matters in the State of Connecticut. It is an independent agency of the executive branch of state government, established under the Constitution of the State of Connecticut. The Division is composed of the Office of the Chief State's Attorney, located in Rocky Hill, Connecticut, and the Offices of the State's Attorneys for each of the thirteen Judicial Districts in the State of Connecticut.

About this Position

We have an opportunity for a DCJ Secretary 1 for the Ansonia/Milford Judicial District in Derby/Milford, CT.

This position# is 155379.

Schedule

Monday - Friday, based on a 37.5 hour work week

Core hours: 8:30am - 5:00pm

The incumbent will be required to complete a background check prior to the start date

What We Can Offer You

Explore our comprehensive State Employee Benefits Overview to see what we offer

Enjoy endless opportunities for professional growth and development.

Embrace a healthy work/life balance tailored to all employees

About Us

The Division of Criminal Justice (Division) and its employees are committed to the fair and equal administration of justice in Connecticut. To this end, the Division acknowledges its duty to investigate and prosecute matters within its jurisdiction diligently, ethically and impartially, honoring its constitutional and common law foundations. By ensuring that the criminal laws of the State of Connecticut are enforced fairly and constitutionally, the Division honors the rule of law upon which our nation is founded. Accomplishing this mission depends upon skill, creativity, and constructive interaction of all Division employees with the law enforcement community and advocacy in the highest traditions of the Office of State's Attorney, the first public prosecutor in America.

PURPOSE OF JOB CLASS (NATURE OF WORK)

In the Division of Criminal Justice this class is accountable for performing a full range of secretarial support functions.

EXAMPLES OF DUTIES

• TYPING:
• Using a computer, tablet, or other electronic equipment, formats and types a full range of correspondence, reports, briefs, motions, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.
• Proofreads for content
• Edits using knowledge of grammar, punctuation and spelling.
• FILING:
• Designs office filing systems;
• Organizes and maintains files;
• Maintains, updates and reviews documentation as required;
• Logs documents and maintains dockets.
• CORRESPONDENCE:
• Composes routine letter/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.
• REPORT WRITING:
• Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).
• INTERPERSONAL:
• Greets and directs visitors;
• Screen calls, visitors and mail;
• Responds to routine requests for information on policies, rules and regulations, programs and procedures.
• PROCESSING:
• Receives and reviews various reports and forms for accuracy and completeness;
• Processes reports and forms;
• May prepare and process fiscal and personnel documents.
• PERSONAL SECRETARY:
• Arranges and coordinates meetings and conferences;
• Schedules appointments;
• Processes confidential matters;
• Takes notes and/or meeting minutes;
• Takes and transcribes dictation;
• Prepares expense accounts;
• Makes travel arrangements;
• May attend meetings and take and transcribe minutes of proceedings.
• OFFICE MANAGEMENT:
• Maintains an inventory of supplies and equipment;
• Orders supplies when necessary;
• Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);
• Maintains time and attendance records;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of office systems and procedures;
• proper grammar, punctuation and spelling;
• Knowledge of business communications;
• business math;
• interpersonal skills;
• oral and written communication skills;
• schedule and prioritize office workflow;
• operate office equipment which may include word processors, computers, tablets or other electronic equipment;
• take notes (shorthand, speedwriting or other method acceptable to the supervisor);
• type at a net speed of 50 wpm.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of experience above the routine clerk level in office support or secretarial work.

NOTE: Bargaining unit employees are required to serve a minimum of five (5) years as a DCJ Senior Clerk prior to consideration for promotion to DCJ Secretary 1.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year.

PREFERRED QUALIFICATIONS

• Strong organizational proficiency
• Excellent interpersonal communication
• Professional demeanor, even when confronted with calls or visits from frustrated individuals
• Demonstrated capacity to work collaboratively in a fast‑paced environment with minimal errors
• Considerable experience with office technology, specifically Word, Excel, and PowerPoint and the willingness to embrace and learn new systems and software
• Customer service experience
• Prior experience working in a courthouse or for a law enforcement agency

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Contact Us

Updates will be available through your JobAps portal account. Questions about this position should be directed to the hiring agency's human resources office: [e-mail] or 860-258-5800.