Day School Office Manager: Front Desk & Records

First Presbyterian Church; Dallas (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

First Presbyterian Church Day School seeks an Office Supervisor to provide administrative, financial, enrollment, records, and front office support to Day School staff and leadership. This role ensures accurate tuition tracking, data management in ProCare, and compliant student records while maintaining professionalism and confidentiality.

Responsibilities include front desk operations, data entry, billing coordination with leadership and accounting, and support for newsletters and events

Qualifications

• Minimum 3 years' experience in office management or related field.
• Experience in a licensed childcare facility preferred.
• Associate degree preferred; notary eligibility and annual CPR/First Aid training required.

Responsibilities

• Maintain front office operations and greet visitors.
• Input and maintain data in ProCare and student records.
• Manage tuition and billing documentation and reports.
• Support enrollment activities and waitlist tracking.
• Maintain confidentiality of student, family, and financial information.
• Prepare new student records per licensing requirements.

Skills

Team orientation

Attention to detail

Financial stewardship

Technology & data accuracy

Communication

Self-management

Service orientation

Education

Associate degree preferred

Tools

ProCare

Microsoft Office

Job description

First Presbyterian Church Day School seeks an Office Supervisor to provide administrative, financial, enrollment, records, and front office support to Day School staff and leadership. This role ensures accurate tuition tracking, data management in ProCare, and compliant student records while maintaining professionalism and confidentiality.

Responsibilities include front desk operations, data entry, billing coordination with leadership and accounting, and support for newsletters and events