Database Specialist

Richland County School District One; South Carolina; On-site; USD 32,000 - 47,000; Full time

Job summary

Richland County School District One in South Carolina seeks a Database Specialist at Olympia Learning Center to validate and maintain data in PowerSchool and support district, state, and federal funding. Under supervision, you will perform secretarial and data-entry duties and assist with reporting.

This role requires a high school diploma with two years of secretarial experience; familiarity with PowerSchool and Microsoft Office is preferred.

Qualifications

• Requires a high school diploma supplemented by two years of secretarial experience.
• Preferred experience with PowerSchool and/or other Student Information Systems (SIS).
• Experience with Microsoft Suite.

Responsibilities

• Input, code, and update all student information in PowerSchool.
• Run district, state, and federal funding reports in PowerSchool.
• Review, investigate, and clean errors that may be present in Level Data State Validations in PowerSchool.
• Validate and correct reports provided by other departments as they relate to data from PowerSchool.
• Print report cards and other grade reports within PowerSchool.
• Maintain parent and student portal access accounts and assist parents and students with accessing their accounts to include resetting passwords.
• Enter student schedules in PowerSchool only after Master Schedules have been created by School Counselors and administrators.
• Complete tasks provided by the district Application Support Team are needed to maintain accurate data.
• Complete the Student Registration/Withdrawal [Student Records] process daily and/or as needed (varies by level and/or school).
• Complete Attendance/Truancy, daily (varies by level and/or school).
• Research, gather, and organize pertinent data from files and documents from outside sources for use in generating reports for supervisors.
• Interact and communicate with various groups and individuals, such as the immediate supervisor, other District administrators and staff, school administrators and staff, co-workers, students, parents, and the public.
• Comply with all federal laws, state statutes, Board policies, administrative rules, and directives.
• Assist school staff in troubleshooting and training in PowerSchool.
• May conduct receptionist or general clerical and secretarial functions, including answering phones, copying, and filing correspondence and other documents, processing various forms and applications, collating materials, processing mail, and ordering supplies.

Skills

Data entry accuracy

Attention to detail

Communication skills

Organizational skills

Problem solving

Education

High school diploma with 2 years secretarial experience

Experience with SIS/PowerSchool preferred

Tools

PowerSchool

Microsoft Office

Data reporting

Job description

• Position Type: CLASSIFIED/ SECRETARIAL/CLERICAL
• Date Posted: 8/3/2026
• Location: OLYMPIA LEARNING CENTER

Richland County School District One, South Carolina
Classification Description

Classification Title: Database Specialist
220 Days
FLSA Status: Non-Exempt
Salary Range: $31,658.90 - $46,796.76

General Statement of Job

Under occasional supervision, validate and maintain accurate data within the South Carolina Department of Education's Student Information System (SIS) for district, state, and federal funding. The state's current SIS is PowerSchool. Performs other secretarial and clerical duties of moderate variety and complexity. Reports to the immediate supervisor as assigned.

Specific Duties and Responsibilities

Essential Functions:

• Input, code, and update all student information in PowerSchool.
• Run district, state, and federal funding reports in PowerSchool.
• Review, investigate, and clean errors that may be present in Level Data State Validations in PowerSchool.
• Validate and correct reports provided by other departments as they relate to data from PowerSchool.
• Print report cards and other grade reports within PowerSchool.
• Maintain parent and student portal access accounts and assist parents and students with accessing their accounts to include resetting passwords.
• Enter student schedules in PowerSchool only after Master Schedules have been created by School Counselors and administrators.
• Complete tasks provided by the district Application Support Team are needed to maintain accurate data.
• Complete the Student Registration/Withdrawal [Student Records] process daily and/or as needed (varies by level and/or school).
• Complete Attendance/Truancy, daily (varies by level and/or school).
• Research, gather, and organize pertinent data from files and documents from outside sources for use in generating reports for supervisors.
• Interact and communicate with various groups and individuals, such as the immediate supervisor, other District administrators and staff, school administrators and staff, co-workers, students, parents, and the public.
• Comply with all federal laws, state statutes, Board policies, administrative rules, and directives.
• Assist school staff in troubleshooting and training in PowerSchool.

Additional Duties

• May conduct receptionist or general clerical and secretarial functions, including answering phones, copying, and filing correspondence and other documents, processing various forms and applications, collating materials, processing mail, and ordering supplies.
• Performs related duties as required.

Minimum Education and Training

• Requires a high school diploma supplemented by two years of secretarial experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities.
• Preferred experience with PowerSchool and/or other Student Information Systems (SIS).
• Experience with Microsoft Suite.

Job Knowledge

• Is able to take the initiative to complete the duties of the position without the need of direct supervision.
• Has knowledge of how to react calmly and quickly in emergency situations.
• Is able to plan, organize, and prioritize daily assignments and work activities.
• Has good organizational, technical, and human relations skills.
• Is able to learn and utilize new skills and information to improve job performance and efficiency.
• Has thorough knowledge of the methods, procedures, and policies of Richland One School District as they pertain to standards, and regulations pertaining to the specific duties and responsibilities of the position.
• Has knowledge of the organization of Richland One School District and of related departments and agencies.
• Can comprehend, interpret, and apply regulations, procedures, and related information.
• Has thorough knowledge of modern office practices, procedures, and of business.
• Is able to type and enter computer data with speed and accuracy.
• Is skilled in applying responsible attention to detail as necessary in preparing reports and correspondence.
• Can read and interpret professional, technical, and related materials pertaining to the job's responsibilities.
• Can maintain records with accuracy and confidentiality.
• Can provide instruction and/or assistance to system users.
• Can offer assistance toco-workers and employees of other departments as required.
• Can use independent judgment as needed in performing routine and non-routine tasks.
• Has knowledge of the terminology and various professional languages used within the department.
• Has knowledge of how to maintain effective relationships with personnel of other departments, professionals, and members of the public through contact and cooperation.

Minimum Qualifications and Standards Required

Physical Requirements

Must be physically able to operate a variety of machines and equipment, including a computer, basic office equipment, telephone, etc. Must be able to exert up to five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.