Database and Prospect Management Senior Specialist

Mitchell Hamline School of Law; Saint Paul (MN); Vor Ort; USD 70.000 - 97.000; Vollzeit

Zusammenfassung

Mitchell Hamline School of Law seeks a Senior Specialist, Data and Prospect Management to steward data governance, conduct prospect research, and deliver analytics that drive fundraising and alumni engagement.

The role supports gift officers and leadership by ensuring clean data, accurate profiles, and actionable insights within Raiser's Edge/NXT and related tools.

Qualifikationen

• Experience in higher education advancement or nonprofit fundraising.
• Familiarity with Raiser’s Edge/NXT or similar CRM.
• Strong analytical skills and ability to translate data into reports.
• Knowledge of prospect research tools (iWave, WealthEngine).

Aufgaben

• Ensure data governance, hygiene, and segmentation to support fundraising and engagement.
• Develop dashboards and reports for campaigns, events, and philanthropy metrics.
• Conduct prospect research and maintain donor profiles to prioritize high-potential prospects.
• Monitor data quality, field usage, and coding for accurate reporting and forecasting.
• Collaborate across Advancement and campus partners to align data practices.

Kenntnisse

Prospect research

Data analysis

CRM proficiency

Data integrity

Ausbildung

Bachelor's degree

Tools

iWave

WealthEngine

Raiser's Edge/NXT

Jobbeschreibung

The Senior Specialist, Data and Prospect Management plays a critical role in driving the success of fundraising and alumni engagement strategies through strong data governance, strategic research, and robust reporting. This role serves as the Advancement team's expert in list creation, database hygiene, prospect research, moves management tracking, data analysis, and database optimization. Reporting to the Director of Advancement Operations, the Senior Specialist ensures that institutional fundraising decisions are informed by clean data, accurate profiles, and actionable insights. The role supports gift officers, senior leadership, and cross-departmental partners by maintaining a high-functioning CRM system, identifying and tracking high-potential prospects, and delivering timely analysis that supports all philanthropic priorities.Essential Duties and Responsibilities:Data Management and CRM OversightThe Senior Specialist is the team's primary steward of the database's hygiene, field usage, and data integrity. They ensure that Advancement data is consistent, accurate, and segmented in ways that support analysis, stewardship, and event and all philanthropic execution.Oversee data entry standards and ensure consistency across constituent records.Perform regular audits to maintain data quality.Collaborate with Finance and Advancement Operations to ensure accurate gift designation coding.Coordinate with vendors and consultants to support integrations, screenings, or data migrations.Maintain constituent coding and tagging systems to support segmentation and reporting.Assist in onboarding and training team members on best practices in data entry, queries, and reporting.Analytics, Dashboards, and ReportsThe Senior Specialist provides insight-driven reports and develops dashboards that supports events, communication, and travel, tracks progress, measures philanthropic performance, and provides forecasting.Provide tailored reports/lists to internal and external departments, as requested and needed.Design and maintain custom dashboards for campaign, major gifts, annual fund, and alumni engagement tracking.Produce regular fundraising reports, prospect status updates, and gift officer activity reports.Conduct data analysis to identify trends, gaps, and opportunities across donor pipelines and giving patterns.Partner with leadership to support board reporting and campaign counsel with up-to-date fundraising metrics.Research and Pipeline DevelopmentThe Senior Specialist provides proactive and responsive prospect research to support cultivation and solicitation efforts. They maintain and update prospect information in the CRM, build detailed donor profiles and collaborate closely with frontline fundraisers to identify, verify, and prioritize donor prospects.Conduct research to support gift cultivation, annual fund segmentation, and leadership briefings.Create concise, well-documented prospect profiles, briefing memos, and event bios.Prepare donor intelligence packets for meetings with the President, Dean, and Advancement leadership.Conduct wealth screenings and qualify major gift prospects.Monitor news, social media, and corporate filings to update donor records with employment, awards, and affiliations.Support and refine the prospect pipeline process in partnership with gift officers and campaign leadership.Maintain and optimize prospect research workflows and documentation.Cross-Functional Collaboration and Operational SupportThe Senior Specialist works across Advancement and with campus partners to ensure alignment and data fluency that strengthens relationships and drives revenue.Support Advancement events by preparing attendee briefings and donor summaries.Collaborate with the Communications and Marketing teams to support accurate segmentation and email list building.Provide data and analysis to inform direct mail strategy, digital campaigns, and stewardshipOther ResponsibilitiesThese duties support the ongoing effectiveness and growth of the Advancement function. They reflect core expectations for professional collaboration, adaptability, and continuous improvement.Partner with Advancement leadership on special projects related to campaign planning, data strategy, and donor engagement.Serve as a data subject matter expert on cross-departmental committees or initiatives (e.g., CRM enhancements, segmentation strategy, compliance).Contribute to team meetings by sharing research trends, data insights, or updates on prospect management best practices.Support fundraising and alumni engagement events by preparing lists, bios, and briefings, and assisting with post-event follow-up analysis.Provide training and documentation on Raiser's Edge queries, reports, and data standards to Advancement colleagues as needed.Assist with preparing Advancement-related materials for board meetings or external partners.Secondary ActivitiesThese tasks are cyclical, project-based, or situational but still contribute significantly to Advancement operations and strategy.Perform periodic peer benchmarking research to inform prospecting or campaign strategy.Support donor pipeline calibration during fiscal year planning and prospect review sessions.Participate in database cleanup or audit initiatives, particularly around campaigns, events, or reporting deadlines.Coordinate list preparation and segmentation support for email, direct mail, and annual giving campaigns.Review and reconcile data in preparation for tax receipting and year-end acknowledgments.Support external consultants or vendors with data requests during feasibility studies, campaign counsel, or CRM upgrades.Knowledge, Skills, and AbilitiesExpertise in prospect research tools (iWave, WealthEngine, etc.) and CRMs (preferably Raiser’s Edge/NXT).Familiarity with nonprofit fundraising principles, donor segmentation, and pipeline strategy.Strong analytical skills and the ability to synthesize complex data into clear reports.Meticulous attention to detail and commitment to data integrity and confidentiality.Excellent written communication, including profile writing and donor briefings.Ability to manage multiple projects with competing deadlines.Collaborative, solution-oriented mindset and interest in improving systems.Commitment to equity, inclusion, and respectful engagement with diverse stakeholders.Minimum Qualifications:Bachelor’s degree2+ years experience in higher education advancement, nonprofit fundraising or operations management, data and compliance management, or like positionPreferred Qualifications:4+ years of progressively responsible experience in higher education advancement or nonprofit fundraising.Direct experience with advancement operations in a non-profit, academic, or professional school environment.Physical and Mental Demands:Standing, sitting, stooping, walking, talking, seeing, hearing, typing, filing, and other similar physical motions and activities are required, unless discussed with the supervisor for available accommodations.The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.Working Environment:Works in a climate-controlled office setting.Typical office hours, with occasional evening or weekend hours as needed.Flexible work arrangements may be available with approval.