Data & Systems Specialist, DCP

New York City Department of Education; New York (NY); On-site; USD 85,000 - 120,000; Full time

Job summary

New York City Department of Education is seeking a Data & Systems Specialist to coordinate data across procurement systems and support reporting for contracts and services. The role reports to the Senior Director of Systems and Data and collaborates with OSD, DIIT, CPS, CTS, and other offices.

The position emphasizes data quality, process improvement, and cross-unit collaboration to produce dashboards and indicators for public reporting. Strong analytical and Office 365 skills are required.

Qualifications

• Master’s degree in education, guidance, educational administration or related field.
• Bachelor’s degree plus 1 year of relevant experience.
• High school diploma plus 5 years of relevant experience.
• Combination of education and experience meeting the above.

Responsibilities

• Compiles data, analyzes and interprets information for internal and external stakeholders.
• Develops training guides and maintains procedures for staff.
• Manages data entry and tracking across multiple procurement systems.
• Provides data reporting to Mayor’s Office and procurement indicators.
• Liaises with multiple internal and external units to ensure data quality.

Skills

Data analysis

Microsoft Office 365

Written communication

Analytical skills

Presentation skills

Teamwork

Time management

Education

Master's degree in education or related field

Bachelor's degree + 1 year experience

High school diploma + 5 years experience

Education/experience combination meeting above

Tools

FAMIS

Contract Tracking System (CTS)

Contract Processing System (CPS)

PASSPort

Job description

This position is in a civil service competitive class that is subject to examination. Position is only open to current City employees with permanent NYC civil service status as Education Officer or permanent in an equivalent title that is eligible for transfer under 6.1.9 to Education Officer. This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a program.

Description:

Position Summary: New York City Public Schools (NYCPS) is the largest school system in the nation, with nearly 1 million students, 135,000 employees, including more than 75,000+ teachers and an annual budget of $38B.

The Division of Contracts and Purchasing (DCP) is committed to excellent service delivery for our children and families, schools, program offices, and vendors, and to equitable access to goods and services contracts. DCP oversees all procurement activities for purchases of goods (>$15K) and services (>$25K) utilized in school buildings and central offices.

The Data & Systems Specialist will report to the Senior Director of Systems and Data under the supervision of the Deputy Chief Procurement Officer for Operations. The Data & Systems Specialist will coordinate and work with procurement units on the tracking and workflow management of contract documentation for services related to all areas of procurement, including family engagement, professional development and direct student services. The incumbent will oversee proper system usage and collaborate with the procurement units and program offices, Office of General Counsel, Division of Financial Operations, Mayor’s Office of Contract Services, NYC Comptroller’s Office and other internal and external stakeholders. The position will provide analytic support to the Procurement Units, including data entry into project trackers, management reports, and dashboards. Performs related work.

Reports to: Senior Director of Systems and Data

Direct Reports: Data Consultants

Key Relationships: NYC Comptroller’s Office, Mayor’s Office of Contract Services (MOCS), all levels of DCP, the Office of Supplier Diversity (OSD), the Division of Instructional and Information Technology (DIIT), the Office of Technology and Innovation (OTI), and the Mayor’s Office of Contract Services.

Responsibilities

• Compiles data, analyzes and interprets quantitative and qualitative information; furnishes service provider data to internal and external stakeholders.
• Develops new procedures as necessary, including the preparation of training guides for internal staff as needed.
• Maintains reports and communicates workflow information to appropriate parties and tracks such information with several DCP authorization and tracking systems.
• Provides technical support and assistance in the planning and preparation of complex data reporting for use in different procurement units and program offices.
• Manages and assists with data entry for several procurement units, tracks liaison services with appropriate community agencies, and uses various systems like FAMIS, Contract Tracking System (CTS), Contract Processing System (CPS), and PASSPort.
• Develops organizational strategies with a focus on continuously improving processes, institutional knowledge and team culture.
• Provides data reporting information to the Mayor’s Office of Contract Services for their annual procurement indicators report and other publicly reported data.
• Manages a variety of reporting documents that require a high degree of research, analysis, strategic thinking and problem solving.
• Integrates data from various sources, ensuring data quality, consistency and reliability.
• Troubleshoots and resolves data-related issues promptly and effectively.
• Implements work plans and project schedules based on the scope and time frames set by the team leader, external and internal clients and other stakeholders; liaise with various business units.
• Quickly assesses and resolves complex issues using sound judgment and problem-solving skills.

Qualification Requirements:

Minimum

• A master’s degree from an accredited college in education, guidance, educational administration and supervision, or a related field; or
• A baccalaureate degree from an accredited college and one of the following:

(A) one year of full-time satisfactory professional experience in educational program administration, career or occupational program administration; or

(B) one year of full-time satisfactory professional experience as a state certified or licensed teacher; or

• A four-year high school diploma or its educational equivalent and five years of full-time satisfactory professional experience in educational program administration, career or occupational program administration; or
• A combination of education and/or experience which is equivalent to the requirements in "1," "2," and "3" above. However, all candidates must have at least an approved four-year high school diploma or its educational equivalent.

Preferred

• Strong data analysis background; Proficiency in Microsoft Office 365 applications.
• Excellent written, analytical, presentation and spoken skills.
• Experience working in a team environment, adherence to deadlines and the ability to multitask.
• Familiarity with NYCPS specific enterprise systems such as FAMIS, COGNOS, CTS & CPS.
• Ability to collaborate on a team and with a diverse set of stakeholders.
• Strong interpersonal skills in dealing with education and non-education personnel, internal and external to NYCPS.
• Demonstrated strong project and event management skills.
• Organizational skills, with a high attention to detail.
• Attention to detail and able to follow-through.
• Time management skills, especially when handling multiple high-priority projects simultaneously.

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

Please include a resume and cover letter with your application.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

*NewYorkCityResidencyis NOT Required *

We encourage all applicants from theNewYorkCitytri-state area to apply.

AN EQUAL OPPORTUNITY EMPLOYER

DOE Non- Discrimination Policy

The Department of Education of the City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment upon any legally protected status or protected characteristic, including but not limited to an individual's actual or perceived sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, or pregnancy. For more information, please refer to the DOE Non-Discrimination Policy .

REQUESTING AN ACCOMMODATION - APPLICANTS

Any prospective employee (applicant) who is a qualified individual with a disability may request a reasonable accommodation to assist in the application process. If an applicant for employment believes that they have a qualifying disability and are in need of a reasonable accommodation in order to participate in the application process on an equal basis as applicants who do not have a disability, they should request an accommodation with their interview team or contact ODA by emailing [e-mail] . The determination of the accommodation request will be communicated to the applicant in writing.

https://infohub.nyced.org/docs/default-source/doe-employees-only/personnel-memorandum-6-2024-2025---accommodations.pdf

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/ .