Data Submission Specialist

Catholic-Charities-Serving-Central-Washington; Wenatchee (WA); On-site; USD 26,000 - 29,000; Full time

Benefits offered by this job

Health insurance including medical &Rx

403(b) retirement plan

13 paid holidays

12 vacation days

12 sick leave days per year

Education Assistance Program

Employee Assistance Program

Job summary

Catholic Charities Serving Central Washington is seeking a Data Submission Specialist to compile, review, and submit data into electronic health records and other reporting systems to support high quality client care and access to treatment.

You will ensure timely completion of client records for submission to payors, run service history and demographic reports, and maintain strict confidentiality of protected health information.

Qualifications

• 2 years’ experience with electronic medical records systems (EHR/EMR).
• Knowledge of data requirements related to community mental health.
• Ability to maintain strict confidentiality of protected health information.

Responsibilities

• Compiles, reviews, and submits data into electronic health records and reporting systems.
• Ensures timely completion of client records for submission to payors.
• Runs service history, demographic and other reports; assists in data updates.
• Provides backup for other data staff as needed; maintains data accuracy.

Skills

Pleasant demeanor

Detail oriented

Multi-tasking

Problem solving

Independent work

Strong communication

Education

High School Diploma

Tools

Electronic Medical Records (EHR/EMR)

Office equipment (copier, fax, phone, calculator, TTY)

Job description

Position Summary:This position is responsible for compiling, reviewing, and submitting data into electronic health records and other reporting systems to support high quality client care and access to treatment within assigned behavioral health programs. The Data Submission Specialist provides administrative support for our clinical teams by ensuring information is relayed efficiently to staff and that all client records are completed timely for submission to payors.Responsibilities:Reviews client enrollment data and clinical documentation to ensure compliance with legal and funding source requirements.Gathers data, prepares reports for posting accurate dataCompiles and sorts documents, verifies accuracy of data, and identifies and interprets data to be entered into medical records or other reporting systems.Contacts originators of source documents to resolve questions, inconsistencies, or missing data.Reviews error reports and corrects information as appropriate, or contacts clinical staff to make correctionsScan client records and documentation to electronic health records and routes source documents to appropriate location after entry into the EHR.Complete discharges from episodeRuns service history, demographic and failed activities reports.Posts all services in a timely fashion to meet funder and agency requirementsContinuously improves knowledge of program activities and required documentation.Provides backup for other data staff as neededParticipates in meetings for data updates and submissions as assignedRun and upload eligibility for all clients and submit registration as needed.Ensures strict confidentiality of all protected health information and complies with all policies and regulations regarding client privacyPerforms other duties as assignedJob Requirements:The following requirements are those that are normally required for performance of this position. Any disabled applicant or incumbent who does not meet one or more of the requirement, but who can perform the essential function of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.Physical Requirements:This position normally requires the psychical demands of standing, walking, bending, lifting or performing other work requiring low physical exertions, talking and hearing and adequate vision on a regular basis to preform job requirements. These physical demands are required up to 90% of the time.Non-Physical Requirement:EducationHigh School Diploma, RequiredExperience2 years’ experience with electronic medical records systems (EHR or EMR)Knowledge of data requirements related to community mental healthSpecial SkillsPleasant, welcoming and friendly demeanor with staff and clientsDetailed oriented and able to multi-taskExperienced use of standard office equipment, including computer, copier, fax, phone, calculator, TTY, or other equipmentMaintain positive, team-oriented service attitude toward clients and staff.The ability to work independently with strong problem-solving skills.Employment is conditional upon:Being cleared by criminal background check and fingerprinting when requiredWork Schedule: Monday-Friday, 8:00am - 5:00pmWage Range: $19.08-$21.20 per hour, depending on education & experienceBenefits:13 paid holidays, 12 days of vacation, 12 days of sick leave per yearHealth insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic CharitiesRetirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employmentBasic Life Insurance paid 100% by Catholic CharitiesFlexible Spending Account eligibility following 6 months of employmentEducation Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employmentAdditional voluntary insurances including supplemental life, accidental death & dismemberment (AD&D), critical illness, long term disability, accident, and ID theftEmployee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing toolsAnnual longevity awards begin at 5 years of employmentIt is the practice of Catholic Charities to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, sex, age, disability, citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation, gender expression, or any other characteristic protected by applicable law. Applicants from underrepresented backgrounds are encouraged to apply. We gladly offer reasonable accommodations to individuals with disabilities to support participation in the hiring process and employment.