Data Processing Systems Analyst I, II, III, IV - IT Support

Hawaii State Department of Education; Hawaii; On-site; USD 62,000 - 75,000; Full time

Job summary

Hawaii State Department of Education is recruiting for Data Processing Systems Analyst roles at multiple levels, including I–IV, to evaluate electronic data processing needs across departments. The positions emphasize studies, system design, and coordination with staff agencies to optimize operations.

A Bachelor’s degree is required, with substitutions allowed for advanced education. Salary ranges, driver’s license, and lifting requirements are noted; this posting outlines responsibilities and

Qualifications

• Bachelor's degree required or equivalent combination of education and experience.
• Experience in data processing systems analysis and related IT activities.
• Driver's license required.
• Ability to lift/carry objects weighing up to 40 pounds.

Responsibilities

• Plans and carries out fact-finding to secure information on EDP needs and problems of departments.
• Conducts studies related to workflow, measurements, and forms design.
• Interviews personnel at various management/operations levels.
• Analyses and coordinates subsystems and feasibility of converting operations to electronic data processing.
• Prepares reports and detailed procedures for machine processing and data base management.
• Trains lower level analysts as required.
• Supervises analysts/programmers and coordinates with other units.

Education

Bachelor's degree in computer science or related field

Job description

This posting is being used to fill various Data Processing Systems Analyst positions at the specified location. The authorized level of the position is Data Processing Systems Analyst IV. Applications are being accepted down to the Data Processing Systems Analyst I i in the event of recruiting difficulties.

Salary Range: All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval. Hawaii State Department of Education employees will be placed on the salary range in accordance with Department regulations.

Data Processing Systems Analyst I, SR-16: $4,368.00 - $5,314.00 per month

Data Processing Systems Analyst II, SR-18: $4,725.00 - $5,753.00 per month

Data Processing Systems Analyst III, SR-20: $5,107.00 - $6,22100 per month

Data Processing Systems Analyst IV, SR-22: $5,527.00 - $6,728.00 per month

• 1. Plans and carries out various fact-finding tasks to secure pertinent information on the electronic data processing needs and problems of departments;
• 2. Conducts studies related to work flow, work measurement, time distribution, organizational and functional relationships, forms design, etc.;
• 3. Meets with and interviews personnel from various levels of management and operations;
• 4. Analyzes and coordinates subsystems;
• 5. Determines the feasibility of conversion of operations and procedures to electronic data processing;
• 6. Analyzes procedures from the standpoint of feasibility of using different machines, their capacities, cost, etc.;
• 7. Prepares comprehensive reports of findings and recommendations;
• 8. Prepares overall plans and develops detailed procedures and processes for conversion to machine processing utilizing current technologies, such as teleprocessing, data base management systems, etc., and including the preparation of flow charts and functional block diagrams;
• 9. Integrates the various systems and procedures with the needs and requirements of the various agencies wherever possible;
• 10. In a line department, works in close cooperation with representatives of staff agencies;
• 11. In the central agency, works in close cooperation with representatives of operating departments;
• 12. Prepares and maintains procedural manuals;
• 13. May conduct management studies associated with other program or management objectives and needs;
• 14. Prepares reports of work activities and correspondence;
• 15. Reviews work results and follows through to see that management and staff officials have a clear understanding of problem areas;
• 16. Provides guidance and assistance in implementing recommendations accepted by administrator of units serviced;
• 17. Supervises a group of analysts and/or programmers and support personnel in specific program areas as a unit supervisor or team leader;
• 18. Coordinates work performed with supervisors of other functional areas; and
• 19. Trains lower level analysts as required.

Basic Education Requirement

Graduation from an accredited four-year college or university with a Bachelor’s degree. Excess work experience as described under the Specialized or Supervisory Experience below or any other progressively responsible administrative, professional or analytical work experience which provided knowledge, skills and abilities comparable to those acquired in four years of successful study while completing a college or university curriculum leading to a baccalaureate degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities.

Experience Requirements

Except for the substitutions provided below, applicants must have had the types of experience described in the statements immediately following and in the amounts shown in the table below or any equivalent combination of training and experience:

• Data Processing Systems Analyst I – 0 specialized experience, 0 supervisory experience, 0 total experience
• Data Processing Systems Analyst II – 0.5 specialized experience, 0 supervisory experience, 0.5 total experience
• Data Processing Systems Analyst III – 1.5 specialized experience, 0 supervisory experience, 1.5 total experience
• Data Processing System Analyst IV – 2.5 specialized experience, 0 supervisory experience, 2.5 total experience

Specialized Experience

Progressively responsible work experience in computer systems analysis which involved the analysis and design of systems for electronic processing of data or stored computer programming experience which included participation in systems analysis.

Substitutions Allowed

• 1. A Bachelor’s degree from an accredited college or university in computer science or in another major including completion of course work comparable to a major in computer science may be substituted for six (6) months of Specialized Experience.
• 2. A Master’s degree in information and computer science from an accredited college or university may be substituted for one and one-half (1-1/2) years of Specialized Experience.
• 3. A Doctorate’s degree in information and computer science from an accredited college or university may be substituted for two (2) years of Specialized Experience.
• 4. Excess Supervisory Experience of the type and quality described above may be substituted for Specialized Experience on a year-for-year basis.

Driver's License Requirement

Applicants must possess a current, valid driver's license.

Lifting Requirement

Applicants must possess the ability to lift/carry objects weighing up to 40 pounds unassisted.

Quality of Experience

Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered.

Salary

The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Requirements

Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

Temporary Assignment

Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:

1. A copy of the applicant’s TA History Report or equivalent system-generated report;
2. A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,
3. Copies of the applicant’s signed SF-10 Forms.

Documents

Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.

Information about Temporary Positions

Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.