Data Management Specialist-Quality (Union) 26-58

Sanilac-County-Community-Mental-Health; Sandusky (MI); On-site; USD 41,000 - 51,000; Full time

Job summary

Sanilac-County-Community-Mental-Health is seeking a Data Management/Quality Specialist to monitor data for accreditation, generate reports, and support EMR/OASIS processes. The role requires collaboration with multiple departments and participation in audits and quality initiatives.

Responsibilities include data extraction for reports, training staff on EMR/OASIS, and contributing to plan-of-correction activities. Strong analytical and communication skills are essential for success.

Qualifications

• Bachelor's degree in a related field from four-year College or University preferred.
• Four years of verifiable experience in a combination of data management, training, audits, plans of correction, public speaking, and/or quality preferred.
• Two or more years working in an EMR system preferred.
• Excellent computer skills including Word, Excel, and Windows; strong organizational, verbal and communication abilities.

Responsibilities

• Assist with gathering and monitoring data for accreditation reviews.
• Coordinate and complete projects as assigned.
• Attend and participate in committees as assigned.
• Pull data and prepare reports for agency programs as requested by supervisor.
• Assist with internal/external audits and reviews for areas of responsibility, including Plan of Correction follow-up.

Skills

Communication skills

Organizational skills

Verbal skills

Computer literacy

Education

Bachelor's degree in related field

Tools

EMR/OASIS

Job description

Data Management Specialist-Quality (Union) 26-58

Requisition Number : DATAM001550

Locations

Showing 1 location

Michigan
Sandusky, MI 48471, USA

Description

Position: Data Management/Quality Specialist

Position code: 26-58

Position Location: Administrative Building

Current Work hours: 40 HRS/WK

Compensation Range: $19.48/HR-$24.54/HR; Annual: $40,522.36-$51,035.67

Position Dates: ASAP

Date Position Posted: 9/22/2026

Internal Deadline: 9/28/2026

Requirements: Bachelor's degree in a related field from four-year College or University preferred. Four years of verifiable experience in a combination of data management, training, audits, plans of correction, public speaking, and/or quality preferred. Two or more years working in an EMR system preferred. Candidate must have excellent computer skills including a working knowledge of Word, Excel, and Windows and excellent organizational, verbal and communication skills. The ability to exercise discretion, customer service and independent judgement is required. Excel, keypad, and Pivot Table testing will be conducted.

JOB DESCRIPTION

Job Title: Data Management/Quality Specialist

Department: Data Management

Location: CMH Administration Building

Shift: 8:00am-5:00pm Monday - Friday

Classification: 6 (six)

Prepared Date: 9/21/2026

Reviewed By HR:

Revised By: Chief Program Officer

Revised Date:

SUMMARY

Monitors, coordinates, completes, and assists with tasks for the Data Management Department. Enters and tracks data related to CCBHC and data management by performing the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Responsible to assist with gathering and monitoring data for accreditation reviews.
• Coordinates and completes projects as assigned
• Attends and participates in committees as assigned
• Pulls data and prepares reports for agency programs as requested by supervisor.
• Performs other duties as assigned.

Data:

• Responsible for completing and sending reports using the EMR/OASIS on a predetermined schedule. Those reports include, but are not limited to: Unsigned Documents, Children’s Count, Fee Assessments, Attendance Report, Case List per Department, Data Quality Issues, and SAL Change Requests.
• Generate reports related to caseloads for clinicians and care managers of ACT, Care Management, and Clinical Services to assist with running Medicaid changes report, IPOS renewal reports, Fee Assessment renewal reports, etc.
• Provides training and assistance to staff for EMR/OASIS, including the creation of a monthly newsletter offering tidbit reminders of EMR/OASIS processes.
• Provides troubleshooting assistance as it relates to OASIS for scheduling, data collection and tracking.
• Enters non-billable individuals for grants/hospital liaison to EMR/OASIS.
• Adds staff for contractors to EMR/OASIS
• Assists CPO and CIO with internal, external audits and reviews for areas of responsibility. Collecting appropriate evidence and coordinating completion of responses. This includes assisting with Plan of Correction (POC) follow-up. Compiling all POC responses and working with the appropriate administrator to finalize. Monitoring status reports. Collecting evidence of compliance with POC.
• Follows up with CPO on any outliers that require corrective action plans/plans of correction/root cause analysis.
• Completes Satisfaction and Accessibility survey collection in conjunction with Data Management Specialist – Quality. Responsible for entry into survey application and notifying supervisor when complete. Assists with report prep.
• Assists with Quality Improvement projects and reports both for the Region and internally by the deadlines set forth.
• Assists with the completion of weekly, monthly, quarterly, bi-annual, and annual reports for the Region and State. (Delegation report, mortality report, accuracy and completeness report, annual submission, etc.)
• Coordinates and maintains provider enrollment with Insurance Providers as well as the Insurance Provider with agency. Enrolls all appropriate staff and the Agency in all viable insurance panels.
• Responsible to initiate, track and assist in the coordination of HCBS Waiver and Self-Determination/Fiscal Intermediary process.
• Back up for integrated care calls with Region 10 and Health Plans.
• Monitors MCHLDs and SUTEDS completeness and accuracy. Works with staff to correct errors found.
• Assist with COFR tracking

Quality

• Assists CPO and CIO with internal, external audits and reviews for areas of responsibility. Collecting appropriate evidence and coordinating completion of responses. This includes assisting with Plan of Correction (POC) follow up. Compiling all POC responses and working with the appropriate administrator to finalize. Monitoring status reports. Collecting evidence of compliance with POC.
• Follows up with CPO on any outliers that require corrective action plans/plans of correction/root cause analysis.
• Completes Satisfaction and Accessibility survey collection in conjunction with Data Management Specialist – Data. Responsible for entry into survey application and notifying supervisor when complete. Assists with report prep.
• Assists with Quality Improvement projects and reports both for the Region and internally by the deadlines set forth.
• Assists with the completion of weekly, monthly, quarterly, bi-annual, and annual reports for the Region and State. (Delegation report, mortality report, accuracy and completeness report, annual submission, etc.)
• Performs registration duties for all Agency trainings.
• Responsible for booking agency staff trainings including set up, copies, food and ordering items as needed.
• Enter all agency staff training, maintaining records for auditing purposes and monitor training compliance via reports to ensure that MDHHS, CARF, CCBHC, Medicaid, PIHP, and SUD training requirements are met. Notify supervisors monthly of staff that are not compliant with licensure and training requirements of position.
• Responsible for the Online Training Systems; including entering new courses and employees in addition to training staff on how to use the system.
• Responsible for maintaining the Internal (direct) Staff Training Grid ensuring that training requirements are correct and meets all contract, funder, and regulatory requirements. Notifies supervisor of any changes needed.
• Monitors IPOS acknowledgement sheets to ensure all program direct care service providers, including substitute and temporary staff, are trained and sign the appropriate documentation in a timely manner.
• Responsible for assisting in development, disseminating, and evaluating surveys for trainings.
• Reconcile training registrations for submittal to Finance.
• Completes Performance Indicators for CMH. Responsible for pulling performance measures, monitoring issues and entries, working with staff on corrections and data accuracy, and completing R10 and State reports, which includes submitting them to the supervisor for review, within the mandated timeframes for each quarter.
• Coordinates, participates, and assists staff with integrated care calls with PIHP and Health Plans.
• Review and gather input on quality data at advisory committee meetings.
• Assist with COFR tracking.

Provider Network

• Responsible to initiate, track and assist in the coordination of HCBS Waiver and Self-Determination/Fiscal Intermediary process.
• Monitors IPOS acknowledgement sheets to ensure all contract service providers are trained and sign the appropriate documentation in a timely manner.
• Responsible for the provider network monitoring process. Coordinating the completion of the review for each provider and monitoring corrective action plans.
• Assists CPO with rate development, provider correspondence, maintaining provider contact information, and assisting with provider inspections.
• Maintains provider files in appropriate format in coordination with CPO or designee.
• Works in tandem with the Data Management Specialist – Quality to ensure training is scheduled, maintained and documented.
• Responsible for maintaining the Provider Training Grid and Provider Training log used for contract compliance and ensures that training requirements are correct.
• Responsible for booking provider network face-to-face trainings including set up, copies, food and ordering items as needed.
• Assists contract providers with registration for face-to-face trainings and updates agency website with group home training materials. Responsible for ensuring the training available (in software and on Agency webpage) is the most current and meets the providers’ contractual responsibilities.
• Enter all provider staff trainings, maintaining records for auditing purposes and monitor training compliance via reports to ensure that MDHHS, CARF, Medicaid, and PIHP training requirements are met. Notify CPO monthly of staff that are not compliant with licensure and training requirement.
• Responsible for completing and sending reports on a predetermined schedule to the billing department, Supervisors/Chiefs, the Region, the CIO, etc.
• Generate and update monthly reports for CPO on projects, audits/reviews, and POCs.
• Reconcile training registrations for submittal to Finance.

Integrated Health Outcomes/Quality

• Generate and update monthly reports for CPO on projects, audits/reviews, and POCs.
• Responsible for data entry into SPARS database as assigned.
• Enrolls all appropriate staff and the Agency in all viable insurance panels.
• Monitors insurance panel enrollments and re-certifies as required.
• Monitors data for completeness and accuracy and works with staff to correct errors found.
• Responsible to contact the county large employers annually to ensure we are participating with their insurance carrier.
• Assist with completion of GAP Analysis/community needs assessment.
• Attends and participates in CCBHC teams as requested.

SPECIAL KNOWLEDGE AND SKILLS:

• Has the ability to coordinate data, CSM schedules, staff meetings, and training material to effectively meet audit/POC requirements.
• Relates effectively with supervisors, professional staff, and peers as well as other organizations.
• Has working knowledge of computer software such as Excel, pivot tables, Word and EMRs.
• Has demonstrated experience and competency in maintaining and organizing large amounts of data and evidence.
• Has demonstrated experience and competency in organizing, monitoring, and completing multiple projects with multiple due dates and meeting each deadline.
• Has the ability to enter data accurately and efficiently into appropriate computer systems from forms, minutes or other written material.

COMPETENCIES FOR PROFESSIONAL STAFF

Sanilac CMH staff are dedicated to providing services to the community to improve lives. When they see a task that needs to be completed, they step in to assist or are first in line to help the Agency in promoting recovery, discovery, and independence. Each staff member works within their strengths and collaborates with their coworkers so that collectively we are a stronger whole. Staff provide positive feedback and suggestions to improve the quality of care in the Agency. They hold their coworkers, the individuals they serve and the community in high esteem.

To perform the job successfully, an individual should demonstrate the following competencies:

Initiative/Organization/Reasoning:

• Takes initiative and steps in to take on difficult challenges.
• Is a self-starter in attaining job objectives.
• Willing to identify problems and work to resolve them in the early stages.
• Plans and organizes work activities and uses time efficiently.
• Properly organizes and carries out job tasks in a timely manner.
• Know and understands job expectations and is willing to expand job knowledge and skills to be more effective to the Agency and the individuals served.
• Is enthusiastic about the Agency’s Mission and is a positive influence for co-workers and individuals served.
• Demonstrates an understanding of and adherence to Agency policies and procedures and is willing to provide suggestions to make policies and procedures more efficient.
• Is willing to think outside of the box while able to make sound decisions and taking actions based on sound reasoning and weighing possible outcomes.

Ethics/Teamwork:

• Consistently treats all people with dignity and respect.
• Demonstrates expected morals and principles.
• Accepts responsibility for actions and follows through on commitments.
• Demonstrates ability and willingness to work cooperatively and effectively as part of a team.
• Willingly acknowledges team members and co-workers’ value to your work.
• Verbal and written communication is constructive, effective, respectful, and clear.
• Willing to take the time to learn about co-workers’ personality so that working together is more effective.
• Willingness to ask questions, listen to others’ ideas, and understand how the impact of your work, impacts your co-workers/team.
• Willing/Ability to be cost conscious.
• Staff are expected to learn and understand job functions and carryout tasks in a proficient manner.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

Bachelor's degree in a related field from four-year College or University preferred. Four years of verifiable experience in a combination of data management, training, audits, plans of correction, public speaking, and/or quality preferred. Two or more years working in an EMR system preferred. Candidate must have excellent computer skills including a working knowledge of Word, Excel, and Windows and excellent organizational, verbal and communication skills. The ability to exercise discretion, customer service and independent judgement is required. Excel, keypad, and Pivot Table testing will be conducted.

LANGUAGE SKILLS:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions one on one, from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS:

Intermediate Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Has the ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:

Intermediate Skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS:

Valid Driver’s License.

COMPUTER SKILLS:

To perform this job successfully, an individual should have a working knowledge of Excel, pivot tables,

and EMRs. Typing speed of 45 wpm preferred.

OTHER SKILLS AND ABILITIES:

To perform this job successfully, the person must be comfortable with public speaking, cooperate with others and maintain quality relationships, be a self-starter on projects but work with direction from various staff and have the ability to represent the Agency professionally at community events.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Sanilac County CMH embraces an employment environment that promotes recovery and discovery, a person-centered approach to treatment/services, and cultural competence. An employee in this or any position is expected to support the employment environment. This includes having lived experience with behavioral health issues.

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Education

Preferred

Bachelors or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.