Data Integrity Coordinator I

Northwestern Medicine; Chicago (IL); On-site; USD 52,000 - 66,000; Full time

Job summary

Northwestern Medicine is seeking a Data Integrity Coordinator I to uphold data accuracy across MPI/CIS systems and support Epic-related processes. You will analyze system changes, correct patient data, and coordinate with departments to maintain EMPI integrity.

The role requires attention to detail, strong communication, and the ability to multitask in a fast-paced hospital environment. On-site support and collaboration with vendors and clinical staff are essential for success.

Qualifications

• Associate's degree in any field or minimum 3 years in a hospital or medical office environment focusing on customer service, medical billing, data abstraction, transcription, health information, etc.
• Strong customer service skills with heavy attention to detail.
• Oral, written and open communication skills along with analytical, leadership, organization, planning and time management skills.
• Strong computer experience with Microsoft applications.
• Demonstrates ability to multitask.
• Demonstrates critical thinking skills.

Responsibilities

• Reviews internal and external systems and reports to determine correct patient identifying information for MPI and CIS.
• Analyzes system changes and participates in testing software modifications.
• Monitors report creation, electronic transfer and dissemination; updates systems for data integrity.
• Responds to vendor and internal inquiries for patient information, maintaining data quality.
• Maintains CIS data integrity by flagging IN ERROR patient results.
• Maintains the Enterprise Master Patient Index (EMPI) integrity.
• Participates in patient database loads and analysis for accuracy.
• Responsible for Epic Chart Correction functions and data integrity teams.
• Troubleshoots merging errors and communicates corrections across departments.
• Performs un-merge for incorrectly merged MRN and handles registration errors in DNB status.
• Maintains Care Everywhere and Epic Care Link workflow and coordinates with Document Management.
• Maintains provider databases and monitors OIG/IDFPR reports.
• Handles ServiceNow tickets for chart correction, data changes, and status updates.
• Works Epic Report Queues and imports external results into the clinical record.
• Ensures data standards and quality; identifies efficiency improvements in data collection processes.
• Implements tools and end-user training to monitor data integrity.
• Coordinates with Operations regarding supply orders and internal/external communication.
• Retrieves and scans patient records; performs quality checks and reports errors.
• Pushes radiology exams to PACS and manages LifeIMAGE uploads; monitors failed faxes.
• Performs other duties as assigned by the Operations Coordinator or Manager.

Skills

Customer service

Communication

Multitasking

Critical thinking

Microsoft Office

Education

Associate degree or 3 years hospital experience

Tools

Epic

Epic Care Link

EMPI

LifeIMAGE

Microsoft Office

Job description

Description

The Data Integrity Coordinator I reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

Responsibilities

• Reviews various internal and external computerized systems and reports to determine correct patient identifying information for Northwestern Medicine Master Patient Index (MPI) and CIS.


• Utilizes technical expertise to analyze system‑related changes and participates in testing of various software modifications.


• Monitors report creation, electronic transfer and dissemination, updates systems accordingly to assure patient care data integrity.


• Supports high customer standards by responding to offsite vendors, internal customers and physician inquiries for patient information.


• Maintains CIS data integrity by flagging In ERROR patient results.


• Maintain the integrity of the systems Enterprise Master Patient Index (EMPI).


• Participates in patient database loads and analysis to ensure accuracy.


• Responsible for Epic Chart Correction functions, and participate as an active member of the Chart Correction Data Integrity Team and Chart Correction Task Force.


• Troubleshoots merging errors, monitors Merge Review report, communicates with departments on corrections of errors that prevent merge (overlapping appointments, Care Everywhere linking, wrong patient status etc.).


• Performs un‑merge function for incorrectly merged MRN.


• Correction of registration errors related to wrong provider assignment in DNB status per department request.


• Maintains the workflow for Care Everywhere and Epic Care Link, including requestor calls, as well as working closely with the Document Management on scanned requests.


• Maintain the HIM responsibilities of the SER Provider Database (BlueMan), and works with the Medical Staff Office to maintain the referring provider database for the system.


• Updates provider index upon review of OIG/IDFPR Sanction and Discipline reports.


• Responsible for ServiceNow tickets for Chart Correction, contact moves, merges, patient status updates, demographic changes, removal of inaccurately scanned documentation in Media Manager.


• Responsible for working Epic Report Queues.


• Responsible for importing external results into the clinical record.


• Assures continuous quality management of data standards and content is key to ensuring that information is usable and actionable.


• Identify opportunities to improve efficiency of overall division work and ensure data integrity with procedures for data collection and input.


• Applies analytical and problem‑solving skills to identify opportunities for improvement in data quality.


• Implement tools to monitor and improve data integrity to include end‑user training.


• Monitor department supplies to provide Operations Coordinator details regarding supply orders.


• Mediate communication within the department, internal, and external customers.


• Assist with record processing, and/or training when needed.


• Retrieve patient medical records from clinical units throughout campus.


• Process and scan patient medical records into the enterprise electronic health record.


• Quality check scanned documents and report errors to the Operations Coordinator.


• Perform CD image uploads to LifeIMAGE and push radiology exams to PACS.


• Monitor and resolve Epic failed fax worklist.


• Monitor and complete patient status orders in Epic.


• Additionally, performs all other duties as assigned by the Operations Coordinator and/or Manager.

Qualifications

Required

• Associate's degree in any field or minimum 3 years in a hospital or medical office environment focusing on customer service, medical billing, data abstraction, transcription, health information, etc.


• Strong customer service skills with heavy attention to detail.


• Oral, written and open communication skills along with analytical, leadership, organization, planning and time management skills.


• Strong computer experience with Microsoft applications.


• Demonstrates ability to multitask.


• Demonstrates critical thinking skills.

Preferred

• Bachelor's degree in healthcare related field or RHIT/RHIA credentials.


• 5 years of relative experience in a hospital health information management department.


• Demonstration of medical terminology knowledge.


• Experience with expiration process on local or federal level.


• Experience with Epic patient record database.


• Strong systems support experience.

Equal Opportunity

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well‑being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

Sign-on Bonus Eligibility (if sign-on bonus offered for position)

Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.