Data Entry & Records Specialist — Hybrid, Growth & Benefits

Kids for the Future; Arlington (VA); Hybrid; USD 35,000 - 50,000; Full time

Job summary

The Data Entry Support Specialist role at VPD Government Solutions in Arlington, VA, provides administrative and technical support to the Office of Head Start CSIP. You will enter, validate, and maintain data in federal systems to support grants management, performance reporting, and program operations.

The position requires at least a high school diploma and 2 years of data entry or admin experience, strong attention to detail, and proficiency with Microsoft Office and web-based tools.

Qualifications

• At least 2 years of data entry or administrative support.
• Demonstrated accuracy and attention to detail.
• Experience with Microsoft Office Suite.
• Experience using web-based applications.
• Excellent organizational, written and verbal communication skills.

Responsibilities

• Enter, update, validate, and maintain data within approved Federal information systems.
• Review source documents for completeness, accuracy, consistency, and compliance with established procedures.
• Perform quality assurance reviews to identify data entry errors, inconsistencies, and duplicate records.
• Support maintenance of Head Start Enterprise System (HSES), AMS, GrantSolutions, and other approved data systems.
• Organize, track, and maintain electronic records supporting grants management, customer service, and program administration.
• Verify information received from Regional Offices, grant recipients, contractors, and other stakeholders before entry into official systems.
• Assist with preparation of reports, spreadsheets, tracking logs, and other administrative documentation.
• Maintain workflow tracking systems supporting grant actions, recipient communications, and operational activities.
• Support data collection efforts by organizing, compiling, and preparing information from multiple sources.
• Perform document scanning, indexing, filing, and records maintenance activities.
• Assist with recurring and ad hoc reporting requests by preparing source information and validating entered data.
• Coordinate with Data Management Specialists to resolve data discrepancies and maintain information integrity.
• Maintain confidentiality and safeguard sensitive information in accordance with Federal privacy and security requirements.
• Support business process improvement initiatives by identifying opportunities to improve data collection and entry processes.
• Perform other administrative and data support activities assigned by the Government.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Microsoft Office Suite

Web-based applications

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office Suite

Job description

The Data Entry Support Specialist role at VPD Government Solutions in Arlington, VA, provides administrative and technical support to the Office of Head Start CSIP. You will enter, validate, and maintain data in federal systems to support grants management, performance reporting, and program operations.

The position requires at least a high school diploma and 2 years of data entry or admin experience, strong attention to detail, and proficiency with Microsoft Office and web-based tools.